Office Manager position with AISA (100 Views)

About AISA

Private Sector and Civil Society Enabling Council (PSCSEC) was established by a presidential decree on 5th June 2007. The Council's core objective is to facilitate better environment for Private Sector and Civil Society by removing certain obstacles that have been identified and marked in a Roadmap.

The PSCSEC's Secretariat is responsible to follow up the implementation of The Roadmap and other private sector related development tasks shall take care of administrative affairs of The Council. The Secretariat which will be managed by the Executive Director and its job is to make sure that the benchmarks of the Roadmap and other private sector related development tasks are achieved on time. Harakat will fund PSCSEC to hire an Executive Director in order to manage the daily operation of the Secretariat.

Harakat is an independent, Afghan-managed organization that aims to improve Afghanistan’s business environment. We provide grant funds to the private sector, government and civil society to implement activities to reduce or remove barriers that currently make it difficult to do business Afghanistan.

Job Summary

The purpose of the position is to ensure that PSCSEC functions effectively, including, administration, reception, travel, office and facilities management, HR and OHS administration and quality coordination.

Duties and Resposibilities

Reporting to the Executive Director of the PSCSEC, the key responsibilities and accountabilities of the Office Manager are outlined as follows:
Administration
• Leads and manages the Administration function, including the following.
- Mail, faxes, filing, procurement of office supplies, office cleanliness, meeting room preparation and general systems maintenance.
- Phones, mail and couriers and attendance register.
- Travel coordination.
- Driver/ transport function.
- Formatting, document control, templates, binding/ copying, web sites and corporate stationery in conjunction with Group directives
Facilities Management
• Management of all aspects of office accommodation and facilities, including:
- liaising with senior management in allocating office space for new appointments;
- arranging for new or changing office fixtures and fit out;
- after hours access procedures; and
- general office maintenance.
HR Administration
• Drafting of relevant correspondence and documentation (eg letters of appointment, promotion, demotion, termination letters etc).
• Maintaining employee files (including filing).
• Relaying HR policy and procedure to staff as required.
• Update training records.
• Tracking of completed appraisals.
• Co-ordinate inductions / follow up.
IT Coordination and Support
• Ensure provision of IT hard and software for all new starters.
• Provide first level IT supports for office staff.
Quality System Coordination
• Inform staff of any major changes to policies and procedures.
• Undertake additional duties as may be reasonably required.
Professional Conduct
• Comply with personal legal liabilities and fiduciary requirements of diligence and care in carrying out the duties of the PSCSEC.
• Act honestly in all the affairs of the PSCSEC.
• KEY RESULT AREAS
• Quality, professional and timely administration and reception service.
• Efficient office and facilities management.
• Effective coordination of HR and OHS administrative functions.
• Effective Quality System coordination.

Qualification

Qualifications in Administrative Management or Human Resource Management.
Experience:
• Extensive and progressively responsible administrative and office management experience.
• Demonstrated experience in human resources administration.
• Proven experience in the use of word processing, spreadsheet, database and electronic scheduling software.
Knowledge:
• Sound knowledge of human resource principles.
• Familiar with general office procedures and equipment.
• Knowledge of Microsoft Word, Excel, Access, PowerPoint and Outlook software.
• An understanding of performance standards and cultural issues appropriate to developing countries is desirable.
Personal Skills and Abilities:
• Exceptional interpersonal communication, relationship building and networking skills.
• Ability to communicate with persons of various cultures and disciplines.
• Excellent written communication skills.
• Ability to work in a dynamic and responsive environment.
• Ability to work under pressure and respond to multiple tasks.
• Ability to give solution oriented advice and assistance to staff, clients and stakeholders.
• Ability to allocate and review priorities and meet deadlines.
• Ability to work in a team environment.
• Ability to communicate in English, Dari and Pashto preferred.
• Professional presentation and approach.

Submission Guideline

To apply please send your Resume\CV and a letter of interest (Cover Letter) mentioning the post for which you are applying and describe how you are qualified.

Email applications must include the vacancy number and the post title in the subject line.

Email: psec.af@gmail.com

Private Sector and Civil Society Enabling Council (PSCSEC) is an equal opportunity organization; therefore Females are highly encouraged to apply.

Only short listed applicants will be called for Test and Interview.

Keyword to search this job on jobs.af

Admin