Date Posted: Aug 27, 2013
HR, Admin & Finance Manager (Operation Manager) position with Organization for Afghan Midwives (991 Views)
About Organization for Afghan MidwivesFutures Group International, LLC (Futures Group), under the Health Policy Project (HPP) will provide technical and financial support to the Organization for Afghan Midwives to transition from a voluntary organization to a self managed organization. The OAM will increase its organizational leadership, governance and management structure to include a management team of eight full-time core staff, four voluntary Technical Advisors and a Board of Directors. During this transition period, the OAM executive committee will remain as volunteers with one day a week dedicated in the OAM office.
Duties and Responsibilities Responsible for overall procurement of goods, works, services and contract management.
Coordinate and lead bidding session in transparent manner
Manage office vehicles, generator and office inventory.
Identify trainings and other management and administration support needs of OAM National staff and work with the OAM president to ensure these trainings needs are met.
Ensure according budgeting for all OAM proposals, committee and board activities.
Indentify gaps and develop a budget for the Midwifery Accreditation board and Education Board.
Supervise, manage and coordinate security unit and other supporting staffs
Prepare monthly financial reporting (Quick books) including monthly accrual/ projection.
Manage overall project budget, monitor expenditure level against budget and funding obligations.
Develop work plan budget and annual financial forecasting for all OAM activity and overhead costs.
Submit quarterly accruals and projection report to donors, after review and approval from OAM president.
Tax statutory report
Ensure all expenses are in accordance with donor requirements
Work closely with auditors when there is an audit
Prepare weekly statues update for OAM staff meetings
Supervise the accountant, providing guideline and mentoring.
Ensure that the OAM effectively manages donor funds
Develop and train all OAM staff to implement financial system and procedures.
Serve as a resource person for OAM finance and Administration policies and procedures.
Overall management of HR department and proper running of all functions.
Implement HR-related functions and policies as outlined in the OAM Manual and ensure staff compliance
Support the active recruitment and hiring of OAM employees, in coordination with OAM Executive Director.
Develop, maintain and update if necessary OAM human resources systems in collaboration with Executive Director.
Prepare monthly HR report on leavers, joiners, change of positions and other changes in status to OAM Executive Director.
Prepare and administer payroll, benefits and staff salary transfer sheet.
Maintain HR Database on regular basis and insert all necessary information collected from staff
Advise, identify and provide appropriate solutions for human resource problems
Prepare short term and long term consultancy contracts for consultants.
QualificationAt Least a BBA, B.com degree holder with five years of experience.
Submission Guideline Interested and qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
To apply online please send your application / CV to firstname.lastname@example.org
Candidates may also submit applications by letter (hard copy) submitted directly to current Operations Manager (Mohammad Yousuf) in Kabul.
Academic certificates or references are not need to be submitted with the application. These will be requested if the candidate successfully passed the interview.
Only short-listed candidates will be informed for written test and interview.
Organization for Afghan Midwives, Main Street 3, Pamir Street, Taimany Project, District 4, Kabul, Afghanistan
Phone: 0776125750 / 0797083910