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HR, Admin & Finance Manager (Operation Manager)

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About Organization for Afghan Midwives

Job Summary

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Job Details

Date Posted: 27 Aug 2013 Reference: 2013-002
Closing Date: 06 Sep 2013 Work Type: Full Time
Number of Vacancies: 1 Gender: Male
Functional Area: General Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Short Term Years of Experience: 5 Year(s)
Contract Duration: Extension Possibility: No
Probation Period:

Duties and Responsibilities

 Responsible for overall procurement of goods, works, services and contract management.
 Coordinate and lead bidding session in transparent manner
 Manage office vehicles, generator and office inventory.
 Identify trainings and other management and administration support needs of OAM National staff and work with the OAM president to ensure these trainings needs are met.
 Ensure according budgeting for all OAM proposals, committee and board activities.
 Indentify gaps and develop a budget for the Midwifery Accreditation board and Education Board.
 Supervise, manage and coordinate security unit and other supporting staffs
Finance:
 Prepare monthly financial reporting (Quick books) including monthly accrual/ projection.
 Manage overall project budget, monitor expenditure level against budget and funding obligations.
 Develop work plan budget and annual financial forecasting for all OAM activity and overhead costs.
 Submit quarterly accruals and projection report to donors, after review and approval from OAM president.
 Tax statutory report
 Ensure all expenses are in accordance with donor requirements
 Work closely with auditors when there is an audit
Management:

 Prepare weekly statues update for OAM staff meetings
 Supervise the accountant, providing guideline and mentoring.
 Ensure that the OAM effectively manages donor funds
 Develop and train all OAM staff to implement financial system and procedures.
 Serve as a resource person for OAM finance and Administration policies and procedures.

HR

 Overall management of HR department and proper running of all functions.
 Implement HR-related functions and policies as outlined in the OAM Manual and ensure staff compliance
 Support the active recruitment and hiring of OAM employees, in coordination with OAM Executive Director.
 Develop, maintain and update if necessary OAM human resources systems in collaboration with Executive Director.
 Prepare monthly HR report on leavers, joiners, change of positions and other changes in status to OAM Executive Director.
 Prepare and administer payroll, benefits and staff salary transfer sheet.
 Maintain HR Database on regular basis and insert all necessary information collected from staff
 Advise, identify and provide appropriate solutions for human resource problems
 Prepare short term and long term consultancy contracts for consultants.

Qualifications

At Least a BBA, B.com degree holder with five years of experience.

Job Location

Education:

Bachelors Degree,

Submission Guideline

 Interested and qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
 To apply online please send your application / CV to usofkhan@gmail.com
 Candidates may also submit applications by letter (hard copy) submitted directly to current Operations Manager (Mohammad Yousuf) in Kabul.
 Academic certificates or references are not need to be submitted with the application. These will be requested if the candidate successfully passed the interview.
 Only short-listed candidates will be informed for written test and interview.
Office Address:
Organization for Afghan Midwives, Main Street 3, Pamir Street, Taimany Project, District 4, Kabul, Afghanistan
Phone: 0776125750 / 0797083910
E-mail: usofkhan@gmail.com

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