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International Consultant to prepare ToRs, REOI and RFQ for Selection of Consultants

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About DABS

Job Summary

Islamic Republic Of Afghanistan
Da Afghanistan Breshna Sherkat (DABS)
DABS Planning and Capacity Support Project
Terms of Reference for Individual Consultant to prepareToRs, REOI and RFQ for selection of Consultants

Project Description:
The Government of the Islamic Republic of Afghanistan (GoIRA), through its 2006 Afghanistan National Development Strategy (ANDS) set out ambitious three to five year goals for increasing access to electricity. The aim was for electricity supply to reach at least 65 percent of households and 90 percent of non-residential establishments in major urban areas and at least 25 percent of households in rural areas. This would have represented a considerable increase over the rate of electrification – which had last been reliably estimated at six percent nationwide in 2003. More recent estimates suggest that some 25-30 percent of households have access to grid electricity. There appears to be no reliable estimate for the number of people with access to off-grid electricity although there is some 134MW of small hydro, diesel generators and solar power installed.
In 2002, when the new government came into being, donors started to finance rehabilitation and construction of the power system, partly to ensure essential services could be provided and partly because it was one of the things most frequently demanded by people to improve their lives. The North East Power System (NEPS) which serves several of the Northern provinces as well as Kabul has seen significant growth. Most notable are the interconnection with the Uzbekistan power system which allows the import of 300MW and enables provision of 24 hour power to parts of Kabul, and a connection with Tajikistan which allows the import of a further 300MW during the summer time when there is surplus hydropower capacity. Other parts of the country also benefit from imported power, including in the North West and west, which are supplied from the grids of Turkmenistan and Iran. Afghanistan’s current heavy dependence on imports, at about 80 percent of its electricity needs in 2012, is likely to continue for some time.
Responsibility for management and operation of the electricity system rests with Da Afghanistan Breshna Sherkat (DABS), the national electricity utility. Until 2009, DABS was a department of the Ministry of Energy and Water. DABS’s corporatization has been accompanied by a strong program of commercialization supported in the early years by the World Bank and more recently by USAID.
As part of its corporatization, DABS is responsible for investment, operation and maintenance of the generation, transmission and distribution assets it owns. As it becomes increasingly autonomous, DABS must develop its own skills and capacity to build out the network to improve coverage and customer service. Initially this is expected to extend to the medium voltage (MV) and low voltage (LV) distribution system. DABS recognizes the need for external support to increase its capacity and has requested World Bank assistance, through the Afghanistan Reconstruction Trust Fund, to finance a program of technical assistance the DABS Planning and Capacity Support Project aims to improve sustainably the capacity of DABS to plan the investment and maintenance of the electricity distribution system.
Project components:
The project is proposed to consist of the following three components:
Component 1: DABS staff capacity building. This component would support capacity building for the staff of DABS including:
• Setting up a twinning arrangement with a more experienced utility on which DABS can model itself and make use of training facilities. Such a utility would, ideally, be well performing, relatively nearby, but with sufficient living memory that its staff can appreciate the challenges facing DABS.
• Providing general and task-specific training to managers and staff on distribution investment selection, planning and implementation, specifically on the preparation of pre-feasibility and feasibility studies, procuring design, supply and installation contractors, and supervising such contractors.
• Providing general and task-specific training to managers and staff on distribution operation planning and implementation, specifically on the preparation of annual O&M plans in line with the annual budgeting process, execution of the O&M plans including the hiring and supervision of contractors.
• Providing one-on-one mentoring support to managers and key specialists in the DABS planning and O&M functions.
• Enabling DABS to provide a career path for female professional staff in DABS, including recruitment, career development and identification of specific support needs.
Component 2: DABS institutional capacity building. This component would support capacity building for DABS as an institution, including:
• Developing and codifying policies and procedures across the distribution investment planning function including technical, financial/economic, financial management, procurement and environment and social aspects.
• Developing and adopting standards and standardized designs for grid distribution systems.
• Developing and codifying policies and procedures across the O&M function, including clarification of responsibilities between DABS and local distribution companies (“Breshnas”) and options for contracting out O&M to private entities.
• Adapting and integrating the Afghanistan Energy Information Center into the asset management department of DABS and providing financing for staff on a declining basis retroactive to March 2012.
• Introducing a system of performance contracting for managers within DABS
• Developing systems and procedures for the monitoring of investment and O&M performance during preparation, implementation and operation phases.
Component 3: Facilities development. This component would support the purchase of equipment and refurbishment of training facilities in DABS including:
• Physical works and purchase of goods to create and equip a training facility for the Operations Division of DABS that will be used primarily for the capacity building activities.
• Purchase of project related equipment, computers and software.
Objectives of the Assignment:
The objective of this assignment is to assist DABS to prepare (a) terms of reference (ToR) for individual consultants (ICs) and firms; and (b) Prepare REOI and RFPs for selection of for ICs and firms that will support DABS in the implementation of the Planning and Capacity Support Project, ensuring that the documents incorporate best international practice and enable high quality capacity building and training.

Job Details

Date Posted: 09 Feb 2014 Reference: VA-DABS-HQ/92-198
Job Location: Kabul, (Afghanistan) Work type: Full Time
Number of Vacancies: 1 Gender: Male
Funcational Area: Engineering Open Ended: NO
Industry: Salary range: As per company salary scale
Contract type: Short Term Closing Date: 03 Mar 2014
Contract Duration: Extension possiblity: No

Duties and Responsibilities

Scope of Work:
The advisor will review the institutional and Staff Requirements of DABS and prepare the TOR, REOI and RFP for following services:
Task1: Setting up a twinning arrangement: (a) Prepare the ToR for twinning with another electricity utility company; (b) prepare REOI and RFP for selection of a twin electricity utility company. The twinning arrangement would be with an experienced electricity utility, based on which DABS can model itself and make use of training facilities. The utility would, ideally, be well performing, relatively nearby, and with sufficient living memory that its staff can appreciate the challenges facing DABS. The IC would also research, identify and include in the TOR the areas in which DABS would be assisted through this arrangement.

Task2: Training programme for staff and managers :(a) Conduct a preliminary training needs assessment with assistance from DABS project staff; (b) prepare the ToR for training programme design and implementation; (c)prepare REOI and RFP for selection of Consultant that will design and implement the training programme. The ToR should include but not limit to the following tasks:

• Aassessment of operations department organizational set up
• Determining the adequacy of number and qualification of existing staff and gaps
• Training needs assessment and program design. The advisor also needs to review the previous works done by Tetra tech and/or other donor projects.
• Providing general and task-specific training to managers and staff on distribution investment selection, planning and implementation, specifically on the preparation of pre-feasibility and feasibility studies, procuring design, supply and installation contractors, and supervising such contractors.
• Providing general and task-specific training to managers and staff on distribution operation planning and implementation, specifically on the preparation of annual O&M plans in line with the annual budgeting process, execution of the O&M plans including the hiring and supervision of contractors.

Task3:DABS institutional capacity building:(a) Prepare the ToR for a firm to develop the manuals, standards, designs and other relevant sub-components; (b) Prepare REOI and RFP for selection of the consultant firm. The ToR shall include but not limit to the following tasks:
• Developing and codifying policies and procedures across the distribution investment planning function including technical, financial/economic, financial management, procurement and environment and social aspects
• Assessment of what is currently available and what is needed
• Review of existing systems and manual if any
• Development of manuals with translations
• Developing and adopting standards and standardized designs for grid distribution systems.
• Developing and codifying policies and procedures across the O&M function, including clarification of responsibilities between DABS and local distribution companies (“Breshnas”) and options for contracting out O&M to private entities
• Adapting and integrating the Afghanistan Energy Information Center (AEIC) into the asset management department of DABS and providing financing for staff on a declining basis retroactive to March 2012.
• Introducing a system of performance contracting for managers within DABS
• Developing systems and procedures for the monitoring of investment and O&M performance during preparation, implementation and operation phases.

Staffing, Logistical Arrangements and Contracting:
The contract will be a time-based payment contract and include a period of 30 working days. It is expected that signing of the contract will be finalized by dd/mm 2014 and the selected candidate will be required to start immediately. The advisor’s remuneration is based on (i) agreed upon unit rates multiplied by the actual time spent by the staff in executing the assignment, and (ii) reimbursable expenses using actual expenses and/ or agreed unit prices. DABS official will supervise the consultant works, who will be involved in the daily execution of the assignment.
The advisor would be required to spend about 50 percent of his or her time in Afghanistan. DABS will arrange to provide a secure guest house or hotel and secure transport for the consultant to and from the airport and to and from its offices, and for any field trips/meetings.

Reporting Requirements and Deliverables
The IC will submit the following reports and deliverables to DABS COO:
• Inception report, including a work plan and schedule within 1 week after contract signing
• Draft ToR, REOI, RFP and cost estimate for Task 1 after 2 weeks after receiving of DABS concurrence of the work plan
• Draft ToR, REOI, RFP and cost estimate for Task 2 after 4 weeks after receiving of DABS concurrence of the work plan
• Draft ToR REOI and cost estimate , for Task 3 after 5 weeks after receiving of DABS concurrence of the work plan
All documents are to be submitted in English in hard and electronic copy (in MS Word), with tables, data and calculations in MS Excel. If oral presentations are required, they will be conducted in English with translation provided as needed. DABS COO will review, comment and clear all deliverables.
Information to be provided to consultant:
A list is needed here of reports and other information that DABS will provide to the consultant. An organization chart, the various Tetratech reports and other materials on corporatization and commercialization are needed. DABS will know of other information it can provide.
Qualifications and Experience:
1. Experience in utility management and operations.
2. At least Master degree and minimum 5 - 10 years of experience in energy sector, capacity building development.
3. Sound knowledge of and experience with designing and implementing policies and capacity building activities to promote trainee acknowledge.
4. Proven excellent English writing skills:

Qualifications

At least Master Degree and minimum 5 to 10 years of experience in energy sector, capacity development.
Experience in utility management and operations

Years of Experience:

10 Year(s)

Probation period:

0 Month(s)

Education:

Submission Guideline

please send your CVs electronically to hr@dabs.af mentioning the position and vacancy number.

Submission Email

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