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Admin Logistic Assistant

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About MAIL

The Ministry of Agriculture, Irrigation and Livestock is implementing “On Farm Water Management (OFWM)” Project, financed by the Afghanistan Reconstruction Trust Fund (ARTF), in five (5) regions, namely: Kabul, Nangarhar (Jalalabad), Balkh (Mazar-i-Sharif), Baghlan and Heart.
The overall development objective (PDO) of the OFWM-Project is to improve agricultural productivity in the Project Areas by enhancing the efficiency of water used.
A Kabul-based Project Management Unit (PMU) headed by the Project Manager, with the assistance of Core Team of Specialists, is responsible for execution of the project. Five Area Teams: one each in Kabul, Nangarhar (Jalalabad), Mazar-i-Sharif (Balkh), Bamyan and Heart, have been established for implementation of field activities.
The project started its implementation from March, 2011 for a period of 3 years and is being monitored by Worlds Bank. The project closing date has recently been extended up to April 2016. The project has received additional fund from the World Bank (the Bank) and the period of the OFWMP has been extended to December 2019.

Job Summary

The Project consists of the following parts:
Part A: On-Farm Water Management
1. Carrying out social mobilization for the establishment of Irrigation Associations (IAs) in the Project Areas, including, inter alia, the provision of: (a) training to communities in organization and management of IAs; (b) facilitation services for communities to develop the IAs’ internal legal rules and regulations (by-laws); (c) assistance to IAs in order for them to be registered under the Water Law (1388); and (d) technical training to IAs regarding water distribution, maintenance of irrigation infrastructure, irrigation methods, water-saving techniques, crop-water requirements, and good agronomic practices.
2. (a) Carrying out rehabilitation works to small irrigation schemes or tertiary canals (watercourses) covering approximately 40,000 hectares in total in the Project Areas, including, inter alia: (a) rehabilitation of existing intakes, (b) canal lining; (c) construction of control structures and outlets; (d) construction of, culverts, laundry basins and cattle troughs; and
(b) Improving design standards and strengthening the private sector’s capacity for contract management and construction techniques.
3. Establishing easily accessible pilot irrigation demonstration sites in the Project Areas to showcase improved water management practices/technology and agronomic water saving techniques/measures, as well as proper farm planning and layout for an efficient use of irrigation water.
Part B: Institutional Strengthening and Capacity Building of MAIL
Developing the institutional capacity of MAIL to plan, design, implement and monitor irrigation programs, including, inter alia: (a) construction and/or renovation of office buildings, one each in Kabul, Jalalabad, Baghlan, Mazar-e-Sharif and Herat, respectively for MAIL and Project staff; (b) strengthening of MAIL’s Directorate of Irrigation at national, provincial and district levels; (c) strengthening the legal framework for the irrigation sector, (d) developing a national irrigation program, (e) undertaking of technical training in the irrigation sector including study tours transferring on-farm water management know-how; and (f) developing a database covering irrigation systems throughout the country.
Part C: Project Management, Coordination, Monitoring & Evaluation
Strengthening the institutional capacity of MAIL for Project implementation, policy development, and technical innovation, monitoring and evaluation, by establishing and maintaining a Project Implementation Unit comprised of a Kabul-based core team, five (5) Project Area Teams and internationally recruited experts.
Part D: Support for Productivity Enhancement
1. Establishing easily accessible pilot irrigation demonstration sites in the Project Area to showcase improved water management practices/technology and agronomic water saving techniques/measures, improved agronomic and social management practices, as well as proper farm planning and layout for an efficient use of irrigation water.
2. Promoting land leveling and high-efficiency irrigation technologies in the Project Area.
3. Establishing Information Centers for farmers at the provincial and district level in the Project Area.

Job Details

Date Posted: 11 Oct 2016 Reference: MAIL/OFWMP/59
Closing Date: 22 Oct 2016 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Any Salary Range: As per NTA Salary Scale Policy
Contract Type: Service Contract Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Assist in delivery of procured items to the implementation sites
2. Keeping records of all logistic stocks.
3. Keep the store/stock in a sensitive manner.
4. Logistic support of site offices.
5. Take meeting minutes, organize and distribute minutes as required.
6. Assist staff in the arrangement of official travels and missions.
7. Draft official emails and correspondence and other admin tasks as assigned by Senior Admin Logistic Officer.
8. Keeping track of the transport log-book for the office vehicles both in the Kabul and in the sites, and follow up with drivers on transport related issues.
9. Oversee maintenance of vehicle.
10. Ensure an orderly transport system and schedule for the office;
11. Inform Senior Admin/Logistic Officer of any major problems with the vehicle in order to ensure a Speedy remedy;
12. Ensuring proper maintenance of filing system;
13. Ensure materials are handled in a business sensitive and confidential manner;
14. Preparing inventory lists;
15. Maintain meeting and project activity calendar.
16. Maintain Generator Logbook and services record.
17. Perform any other official duties as required

Travels to Provinces

Require Travels to Provinces

Qualifications

 The candidate must have achieved a Bachelor Degree with 2 years relevant experience or Baccalaureate with 4 years relevant working experience.
 Document management skills.
 Good oral and written communication skills in English and Pashto and/or Dari.
 Good computer skills, including competence in word processing, excel, and internet/e-mail.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

High School, Administrative

Submission Guideline

On-Farm Water Management Project, MAIL, Pamir Building 7th floor.
Ministry of Agriculture, Irrigation and Livestock,
Address: Kabul University Road, Kabul, Afghanistan
Note: No resume will be taken under consideration without having a cover letter.
Only shortlisted candidates will be called for written test and interview.
The Subject Line Must be vacancy number

Submission Email

ofwmp.vacancies@mail.gov.af

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