Contracts Implementation Monitoring Assistant(1017 Views)
About National Procurement Authority
After several decades of wars and civil strife, building an effective state - one that can provide security and services to the people - has been at the heart of the reconstruction effort in Afghanistan. The government has made significant progress in many areas such as primary education, basic health services, irrigation, rehabilitation, and rural development. In spite of the Government’s best efforts to improve the service delivery in priority sectors like health, education and infrastructure, corruption remains a major obstacle in effective governance and thus efficient service delivery to the people of Afghanistan. The Government has taken many steps to ensure that corruption is dealt with a firm hand and is contained in the medium term and completely eradicated in the long term. One of the main area of corruption is procurement.
Till now, the procurement system in Afghanistan was fragmented across Procurement Policy Unit under the Ministry of Finance, Afghanistan Reconstruction and Development Services (ARDS) under the Ministry of Economy and the Special Procurement Commission (SPC) under the chairmanship of the Minister for Finance, apart from the procurements handled by individual line ministries and other sub-national entities. As part of the ongoing system reforms by the present Afghanistan Government, these three entities have been amalgamated into one single agency called National Procurement Authority (NPA) to act as the apex procurement organization, to formulate policies related to public procurement and to regulate the public procurement function in the entire nation. The NPA will consolidate the functions of above mentioned entities into a single central organization to oversee and facilitate all national procurement (goods, works and services) above a certain threshold and which are vital to economic development of Afghanistan. In addition, it will look after the policies and procedures to strengthen the procurement system and start e-procurement in Afghanistan, to bring about a completely transparent public procurement system. Other objectives of this directorate are to enhance budget execution, ensuring efficiency in public procurement system, recruitment of professional and honest procurement civil servants at different levels and various capacities.
Under the overall supervision of Contracts Implementation Monitoring Manager and direct supervision of the Specialist for Monitoring Implementation of Contracts, the incumbent will be responsible to assist the maintenance of the Contracts Implementation Monitoring System (CIMD) through entering data, ensuring data integrity and authenticity, facilitating all types of coordination mechanisms including meetings to collect information from Procuring Entities, and prepare monitoring and other administrative reports.
|Date Posted:||11 Oct 2016||Reference:||NPA/AF/C-50/51/52|
|Closing Date:||20 Oct 2016||Work Type:||Full Time|
|Number of Vacancies:||3||Gender:||Any|
|Functional Area:||M & E||Open Ended:||NO|
|Nationality:||Afghan||Salary Range:||As per company salary scale|
|Contract Type:||Consultant||Years of Experience:||2 Year(s)|
|Contract Duration:||1 Year(s) & 0 Month(s)||Extension Possibility:||Yes|
Duties and Responsibilities
Receive, sort, analyze, document and disseminate information regarding decisions made by the National Procurement Commission appropriately.
Acquire contracts information and ensure the integrity of entered data in the Contracts Implementation Monitoring System (CIMS) of the directorate.
Update CIMS periodically, through entry and review of progress and other information reported by the Procurement Entities (PEs)
Continuous follow-up with the Procurement Entities (PEs) to ensure that all required contract documents and other reports are received by CIMD in a timely manner.
Maintain a professional filing system to house all contract documents, reports and other correspondence, to be available both in hard and soft copies.
Facilitate all required meetings with procurement entities, private sectors, civil societies and contractors, for verification and ensuring authenticity of the reports provided to the Contracts Implementation Monitoring Directorate (CIMD).
Assist in the data collection, review, and organization of efforts required for the development of contracts monitoring system, procedures, processes and operational plans, and other researches executed by the seniors.
Assist to monitor and report PEs’ visits and site visits as required.
Provide administrative support to the Contracts Implementation Monitoring Department as required.
Prepare daily, weekly and monthly work plans and performance reports.
Any other duties and tasks as assigned by the direct supervisor.
Good conceptual skills e.g. for decision making and other analysis is highly required.
High-level IT literacy is highly preferred; including ability to utilize word processing, spreadsheets, presentation and internet browsing software packages.
General understanding of Afghanistan procurement law and rules.
General understanding of procurement laws and rules for World Bank (WB), and Asian Development Bank (ADB) is preferred.
Technical understanding of contracts e.g. using FIDIC standard formats
Good interpersonal and communication skills
Knowledge of government, GoIRA rules and regulations would be an advantage.
Bachelor’s Degree in Engineering, Economics, Business Administration, Management, Public Administration or any other related fields.
Procurement and contracts management special trainings are preferred.
II. Work Experience:
Must have two years of experience in Procurement, Contracts Management, Contracts Monitoring or any other relevant field.
III. Language Requirement:
Excellent communication skills in at least one of the national languages (Pashto or Dari) and in English.
Afghanistan - Kabul
Bachelors Degree, General
Interested individuals are requested to send their updated CVs and APPLICATION to e-mail mentioning the vacancy title and number in Subject line. Subject: (Contracts Implementation Monitoring Assistant - NPA/AF/C-50/51/52) Only short listed candidates who meet the above criterion will be contacted for written test/ Interview. Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.
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