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Senior Administrative Specialist (Re-announced)

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About National Procurement Authority

After several decades of wars and civil strife, building an effective state - one that can provide security and services to the people - has been at the heart of the reconstruction effort in Afghanistan. The government has made significant progress in many areas such as primary education, basic health services, irrigation, rehabilitation, and rural development. In spite of the Government’s best efforts to improve the service delivery in priority sectors like health, education and infrastructure, corruption remains a major obstacle in effective governance and thus efficient service delivery to the people of Afghanistan. The Government has taken many steps to ensure that corruption is dealt with a firm hand and is contained in the medium term and completely eradicated in the long term. One of the main area of corruption is procurement.
Till now, the procurement system in Afghanistan was fragmented across Procurement Policy Unit under the Ministry of Finance, Afghanistan Reconstruction and Development Services (ARDS) under the Ministry of Economy and the Special Procurement Commission (SPC) under the chairmanship of the Minister for Finance, apart from the procurements handled by individual line ministries and other sub-national entities. As part of the ongoing system reforms by the present Afghanistan Government, these three entities have been amalgamated into one single agency called National Procurement Authority (NPA) to act as the apex procurement organization, to formulate policies related to public procurement and to regulate the public procurement function in the entire nation. The NPA will consolidate the functions of above mentioned entities into a single central organization to oversee and facilitate all national procurement (goods, works and services) above a certain threshold and which are vital to economic development of Afghanistan. In addition, it will look after the policies and procedures to strengthen the procurement system and start e-procurement in Afghanistan, to bring about a completely transparent public procurement system. Other objectives of this directorate are to enhance budget execution, ensuring efficiency in public procurement system, recruitment of professional and honest procurement civil servants at different levels and various capacities.

Job Summary

Specific responsibilities and duties include but are not limited to

Job Details

Date Posted: 15 Oct 2016 Reference: NPA/AF/C-13
Closing Date: 24 Oct 2016 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Consultant Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

Responsible for developing and preparing policies and SOPs for NPA.
Provide administrative and support to NPA team.
Ensure safe keeping of NPA assets and updating project assets list.
Preparing daily, weekly, monthly and annual administrative report (staff database).
Responsible for all domestic and international travel arrangements and expense reporting.
Meeting and event administration (setting meeting dates, collating and issuing agendas and papers, arranging venues and catering, taking minutes).
Ensure that all filing, both hard and soft, complies and are recorded.
Coordinate the asset inventory process, including procurement, competitive bidding,Decision. And as needed, registry monitoring and reporting in established forms to NPA;
Provide the day-to-day administration for the office (drafting letters, ordering all office supplies…).
Train NPA staff in administrative matter as necessary.
Prepare annual action plan of NPA and lead implementation of the plan.
Collect information about NPA needs.
Responsible for all transport related issues.
Perform other related tasks assigned by supervisor.

Skills

III. Required Key Competencies
Excellent working knowledge of English, both written and verbal. Fluent in Dari/Pashto.
Excellent working knowledge of MS Office applications (Word, Excel, MS Project), email/internet,
Be able to work in a challenging and demanding environment.
Be able to work in a multi-cultural environment

Qualifications

I. Required Education
Having Master's Degree or its equivalent degree with 5 years of working experience having bachelor's degree with 7 years of experience in Business Administration, Accounting, Public Administration, Economics or any other related fields.

II. Required Work Experience
Must have 5-7 years of progressive work experience with government or donor funded organizations in administrative, accounting or financial management areas.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree,

Submission Guideline

Interested individuals are requested to send their updated CVs and application to e-mail mentioning the vacancy title and number in Subject line.
Only short listed candidates who meet the above criterion will be contacted for written test/ Interview.
Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.

Submission Email

hr.npa11@gmail.com

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