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Admin Assistant (Public Health Administrator)

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About Ministry of Public Health

The Ministry of Public Health (MoPH) is tasked with a critical mandate; to deliver and promote sustainable and accessible health care services to the people of Afghanistan. Social and economic advancement can only be realized in a thriving and healthy society.
The success of the MoPH is heavily driven in its ability to plan and use allocated resources effectively. Effective financial management is therefore critical for sustainable development and is the primary tool that translates the MoPH development strategies into noticeable outcomes or service delivery. Good governance and democratic accountability relies on transparent management of the MoPH budget. Therefore, ineffective financial management undermines the effectiveness and efficiency of development interventions and hinders the country’s progress towards improved and sustainable health care.
MoPH finance directorate is going through a reform process and after reviewing the structure of finance directorates of other line ministries such as MRRD, MoE and MAIL, has proposed a new and standard structure that is approved by MoPH leadership, for this purpose MoPH needs a qualified staff as head of coordination and reporting unite, to take the responsibility of overall coordination and financial reporting of MoPH.

Job Summary

A. RESPONSIBILITIES:

Under the overall supervision of the GFCU Program Director, the incumbent will carry out the following duties:

• Maintaining overall office systems including but not limited to; office furniture, networking, filing system, admin and logistic supports/reports and follow ups
• Liaising with national programs/departments, government offices and non-government agencies for smoothly implementation of administrative issues

Job Details

Date Posted: 19 Nov 2016 Reference: AAs/HSS
Closing Date: 03 Dec 2016 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Consultant Years of Experience: 2 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 6 Months

Duties and Responsibilities

A. RESPONSIBILITIES:

Under the overall supervision of the GFCU Program Director, the incumbent will carry out the following duties:

• Maintaining overall office systems including but not limited to; office furniture, networking, filing system, admin and logistic supports/reports and follow ups
• Liaising with national programs/departments, government offices and non-government agencies for smoothly implementation of administrative issues
• Setting and coordinating logistics for meetings, workshops, seminars of Global Fund Grants when required
• Facilitating the grants recruitment process within MoPH relevant departments including human resource directorate
• Preparing the employment contracts for all respective staff and maintaining the documents when required
• Keeping track of all correspondence and communication related to GF Grants within MOPH as well as other organizations.
• Following-up with requesting units/departments on their procurement requisitions, ensuring that all requirements are met, up to delivery, acceptance and payment
• Keeping track of the inventory procured for the GF Grants concerned departments and ensures that the MoPH policies are met in handing over the inventory along with regular checkup
• Proper schedule use of vehicles and maintaining the route and quarterly estimation of the fuel consumption, and other small expenses and scheduling the timely services and maintenance of vehicles
• Making sure letters/requests/peshnehads are properly written and processed
• Making sure minutes of the meetings are well-recorded and documented as evidence
• Having proper filing system for all grants to timely track all relevant data, information and documents
• Perform other related tasks assigned by line supervisor.

Skills

3. Excellent writing skills in local national languages (Dari and Pashto).
4. Fluency and professional writing ability in English
5. Strong computer skills.

Qualifications

Education (must):
1. Bachelor degree, degree in public health is preferred
Experience (must):
2. Confirmed 2 years working relevant experience in public health administration
Skills/Abilities (must):
3. Excellent writing skills in local national languages (Dari and Pashto).
4. Fluency and professional writing ability in English
5. Strong computer skills.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, Health/Medical

Submission Guideline

Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

Education Documents: Your recent education degree/diploma
Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
Copy of verified 14 or 15 passed degree by related Ministries
Copy of verified Bachelor Degree by Ministry of Higher Education
Copy of verified Medical Doctor Degree by Ministry of Higher Education
Copy of verified Master degree by Ministry of Higher Education
Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)
Electronic applications will be sent to: sub e-mail
Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
The Contact Person at Human Resources is: Mr. Mustafa Sirat, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-794-217733

Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mustafa Sirat) for confirmation.
No CVs will be accepted after the closing date.
Any persuade will be threat as disqualification.
Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Submission Email

gdhr.mophafg1@gmail.com

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