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Contract Services Officer

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About Arianna Professional Logistic Services

With headquarters in Kabul, Afghanistan, Arianna Professional Logistic Services (APLS) provides superior Field Support Services for the implementation of Harris Products and Services in Afghanistan, serving both the domestic and international sectors. APLS brings a fresh and innovative approach to Field Support Services, acting as liaison between the end-user and the Prime Contractor.
As experts in project management APLS is involved in every stage. Our extensive skills encompass all aspects of implementation and operation, including Harris systems training and technical field support. Typically, we are on-site at the locations handling client’s concerns, providing functional and technical training and support, and resolving any and all troubleshooting issues that arise when the client initiates system usage in a live setting.
Exceptional functional and technical expertise coupled with extensive industry knowledge makes APLS the ideal choice for a business partner to manage the implementation of any project.

Job Summary

Contract Services Officer performs analytical duties related to contract administration. Incumbent prepares requests for proposals, requests for bids, requests for information, and requests for qualifications; review bids and proposals; negotiate, award, and prepare contracts; respond to bid protests; purchase commodities and services as well as request for quotation; confers with vendors and/or Prime Contractors; and advises project staff in the above duties.

Job Details

Date Posted: 21 Nov 2016 Reference: 25_Contract_Services_Officer
Closing Date: 20 Dec 2016 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Consulting Open Ended: NO
Nationality: Any Salary Range: 65000 to 100000 AFG
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

Distinguishing Characteristics:
Contract Services Officer is one class with two salary levels. The level at which appointments are made and when advancements occur are at the discretion of the appointing authority.
Contract Services Officer (Level I) is the entry level in the Contract Services Officer series. This level is designed for recruiting and training appointees who do not meet the minimum qualifications for the journey level. Under close supervision, incumbents perform a variety of contracting and purchasing duties where the specifications are less technical, are routine in nature, are of limited scope, and where the contracting and purchasing procedures are well defined. This level is flexibly staffed with Contract Services Officer (Level II), and incumbents may advance to the higher level after gaining two years of full time experience and demonstrated proficiency.
Contract Services Officer (Level II) is the journey level in the Contract Services Officer series. Incumbents have a minimum of two years of professional experience and are technically proficient in executing their assigned duties.
They have the ability to apply specific knowledge of rules, regulations, and procedures to the contracting of services and purchasing of commodities. Incumbents receive general supervision from a higher level professional or management position and may directly or indirectly supervise clerical or lower level technical staff.
The Contract Services Officer (Level I/II) class is distinguished from the Senior Contract Services Officer in that the latter is the advanced journey/lead worker level class. Senior Contract Services Officers perform the most complex contract and purchasing duties; may provide lead direction to lower-level Contract Services Officers; and may directly supervise fewer than three lower-level Contract Services Officers and possibly clerical and/or technical staff.
Contract Services Officer (Level I) receives immediate supervision from a Senior Technical Advisor,

Examples of Duties:
(Note: The following duties are performed by the incumbent, but other related duties may also be performed; not all duties listed are necessarily performed)
Contract Services Officer (Level I) is trained in and performs the duties of Contract Services Officer (Level II).

Contract Services Officer (Level II)
1. Reviews requisitions to ensure they are complete, accurate and suitable in meeting the business needs of APLS.
2. Confers with department representatives and stakeholders in writing product specifications. Recommends alternate products, commodities or methods when appropriate.
3. Prepares and writes requests for proposals, requests for bids, requests for quotes, and requests for information, contracts, reports and correspondence.
4. Researches, compiles and summarizes data and procurement-related information.
5. Confers with vendors regarding suitability, availability, cost and delivery of materials and supplies.
6. Evaluates and writes response to request for bids and proposals to ensure cost effectiveness, legality and compliance with required specifications.
7. Prepares purchase orders, purchase requisitions and awards bids.
8. Groups items to facilitate bids on larger quantities.
9. Investigates delayed or unsatisfactory product/service complaints and secures adjustments.
10. Conducts purchasing and submits proposals through a computerized contracting system.
11. Assists program, project, or other departmental staff with development of requests for bids and proposals, evaluation of bids and proposals, and drafting and negotiation of contracts as well as response to prime contractors RFQs
12. Assists departmental staff with contract interpretation and resolution of contract disputes and protests.
13. May directly or indirectly supervise clerical or technical staff.
14. Performs related duties as assigned.

Skills

Knowledge of:
Basic purchasing principles and practices; laws of public contracting and purchasing; methods of purchasing by specification and competitive bidding; characteristics and types of materials, supplies, equipment and services suitable to meet the needs of a large government entity; trade names, brands and sources of supply; contract administration techniques; procedures and requirements for developing professional, personal, and service contracts; basic principles of insurance liability and safety rules and regulations; computer software, including word processing, database and spreadsheet programs; principles and practices of supervision, training and performance evaluation.
Ability to:
Analyze situations accurately and adopt an effective course of action; communicate clearly and concisely, orally and in writing; develop purchasing standards and specifications; establish and maintain effective working relationships with those contacted in the course of work, including customers, service providers, suppliers, coworkers and supervisor; read, understand and interpret rules, regulations and laws as they apply to purchasing and contracting; resolve conflicts and maintain a professional attitude; perform math calculations and cost-benefit analysis; meet deadlines and prioritize work.

Typical Physical Requirements:
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25lbs.; corrected hearing and vision up to normal range; use of office equipment, including computer, telephone, calculator, copiers and fax.

Typical Working Conditions:
Work is mostly performed in an office environment, however the incumbent may have to travel to other provinces of Afghanistan and/or abroad; continuous contact with other staff and the public

Other Requirements:
• Must be able to pass a criminal history information background check.
• Compliance with all company policies and procedures
• Must have working knowledge with at least one or more of the following organizations:
o C-JTSCC (FWD)
o RCCs
o USACE
o DLA
o GSA
o NTMA-A/CSTC-A
o IJC
o CICMB
o J9
o PRT
o JCCS

Qualifications

Minimum Qualifications:
Either I
Education: A Bachelor's degree or higher from an accredited college or university with major course work in business administration, public administration, or a closely related field.
Or II
Education: 60 semester units or 90 quarter units from an accredited college or university with major course work in business administration, public administration, or a closely related field.
And
Experience: One (1) year of full-time professional experience purchasing commodities, acquiring contracted services, or writing service or construction contracts.
Or III
Experience: Two (2) years of full time professional experience in purchasing commodities, acquiring contracted services, or writing service or construction contracts.

Job Location

Afghanistan - Badakhshan
Afghanistan - Badghis
Afghanistan - Baghlan
Afghanistan - Balkh
Afghanistan - Bamian
Afghanistan - Daikondi
Afghanistan - Farah
Afghanistan - Faryab
Afghanistan - Gardez
Afghanistan - Ghazni
Afghanistan - Ghowr
Afghanistan - Hairatan
Afghanistan - Helmand
Afghanistan - Herat
Afghanistan - Jawzjan
Afghanistan - Kabul
Afghanistan - Kandahar
Afghanistan - Kapisa
Afghanistan - Khost
Afghanistan - Kunar
Afghanistan - Kunduz
Afghanistan - Laghman
Afghanistan - Logar
Afghanistan - Nangarhar
Afghanistan - Nimruz
Afghanistan - Nuristan
Afghanistan - Oruzgan
Afghanistan - Paktia
Afghanistan - Paktika
Afghanistan - Panjshir
Afghanistan - Parwan
Afghanistan - Samangan
Afghanistan - Sar-e Pol
Afghanistan - Takhar
Afghanistan - Wardak
Afghanistan - Zabul

Education:

Bachelors Degree, Consulting

Submission Guideline

Please send your resume and cover letter to the provided email address no later than 20.Dec.2016 - 15:00.
your email title must be 25_Contract_Services_Officer , otherwise your application will not be considered.
APLS encourages local and expat candidates to apply for this job.
Expats will receive a special benefits package from APLS.

Submission Email

jobs@apls.af

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