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Administrative Officer

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About National Procurement Authority

After several decades of wars and civil strife, building an effective state - one that can provide security and services to the people - has been at the heart of the reconstruction effort in Afghanistan. The government has made significant progress in many areas such as primary education, basic health services, irrigation, rehabilitation, and rural development. In spite of the Government’s best efforts to improve the service delivery in priority sectors like health, education and infrastructure, corruption remains a major obstacle in effective governance and thus efficient service delivery to the people of Afghanistan. The Government has taken many steps to ensure that corruption is dealt with a firm hand and is contained in the medium term and completely eradicated in the long term. One of the main area of corruption is procurement.
Till now, the procurement system in Afghanistan was fragmented across Procurement Policy Unit under the Ministry of Finance, Afghanistan Reconstruction and Development Services (ARDS) under the Ministry of Economy and the Special Procurement Commission (SPC) under the chairmanship of the Minister for Finance, apart from the procurements handled by individual line ministries and other sub-national entities. As part of the ongoing system reforms by the present Afghanistan Government, these three entities have been amalgamated into one single agency called National Procurement Authority (NPA) to act as the apex procurement organization, to formulate policies related to public procurement and to regulate the public procurement function in the entire nation. The NPA will consolidate the functions of above mentioned entities into a single central organization to oversee and facilitate all national procurement (goods, works and services) above a certain threshold and which are vital to economic development of Afghanistan. In addition, it will look after the policies and procedures to strengthen the procurement system and start e-procurement in Afghanistan, to bring about a completely transparent public procurement system. Other objectives of this directorate are to enhance budget execution, ensuring efficiency in public procurement system, recruitment of professional and honest procurement civil servants at different levels and various capacities.

Job Summary

He/she will facilitate the smooth performance of routine, administrative work of the PPD or any other directorate with in NPA when required. Track record of all Official letters and manage the documents properly. Ensure the adherence of support staff to NPA Administrative, HR and logistics procedures and staff policies. His/her duties and responsibilities will be but not limited to:

Job Details

Date Posted: 01 Dec 2016 Reference: NPA/AF/C-112
Closing Date: 06 Dec 2016 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: 38000 to 49000 AFG
Contract Type: Consultant Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period:

Duties and Responsibilities

To carry out secretarial, administrative and duties under the direction of the Directors or the Administration Manager. To assist in the compilation of official letters and records, and assessment of data as may be required by the directorate; Manage administrative function and establish internal administrative systems and controls. Compile data, and prepare documents for consideration of directors. Oversees and administers the day-to-day activities of the office; implement policies, procedures, and systems which ensure productive and efficient office operation. Oversees and facilitates resources management and administration procedures and documentation. Maintain office records and manage the documents of the directorate properly. Responsible for maintaining the supply of all admin forms and making them available for all offices. Respond to inquiries. Maintain administrative files for immediate supervisor or department. Performs miscellaneous job-related duties as assigned.

Skills

Must have strong experience in computer programs (Word, Excel, Power Point), internet and email skills. Provide necessary support to the Project Director and Project staff with complete administrative services. Ability to set Priorities.

Qualifications

I. Education:
Bachelor’s Degree in Business Administration, Management, Social Sciences, Economics or any other related fields.

II. Work Experience:
Must have at least 4 years of relevant experience working with INGOs or government organizations.

III. Language Requirement:
Must have strong communication skills in one of the national languages (Dari or Pashto) and English. Must have strong writing and reading skills in one of the national languages (Dari or Pashto) and English.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Administrative

Submission Guideline

Interested individuals are requested to send their updated CVs and APPLICATION to e-mail mentioning the vacancy title and number in Subject line: (Administrative Officer NPA/AF/C-112)
Only short listed candidates who meet the above criterion will be contacted for Written Test/ Interview.

Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.

Submission Email

hr.npa11@gmail.com

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