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Procurement Specialist

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About National Procurement Authority

After several decades of wars and civil strife, building an effective state - one that can provide security and services to the people - has been at the heart of the reconstruction effort in Afghanistan. The government has made significant progress in many areas such as primary education, basic health services, irrigation, rehabilitation, and rural development. In spite of the Government’s best efforts to improve the service delivery in priority sectors like health, education and infrastructure, corruption remains a major obstacle in effective governance and thus efficient service delivery to the people of Afghanistan. The Government has taken many steps to ensure that corruption is dealt with a firm hand and is contained in the medium term and completely eradicated in the long term. One of the main area of corruption is procurement.
Till now, the procurement system in Afghanistan was fragmented across Procurement Policy Unit under the Ministry of Finance, Afghanistan Reconstruction and Development Services (ARDS) under the Ministry of Economy and the Special Procurement Commission (SPC) under the chairmanship of the Minister for Finance, apart from the procurements handled by individual line ministries and other sub-national entities. As part of the ongoing system reforms by the present Afghanistan Government, these three entities have been amalgamated into one single agency called National Procurement Authority (NPA) to act as the apex procurement organization, to formulate policies related to public procurement and to regulate the public procurement function in the entire nation. The NPA will consolidate the functions of above mentioned entities into a single central organization to oversee and facilitate all national procurement (goods, works and services) above a certain threshold and which are vital to economic development of Afghanistan. In addition, it will look after the policies and procedures to strengthen the procurement system and start e-procurement in Afghanistan, to bring about a completely transparent public procurement system. Other objectives of this directorate are to enhance budget execution, ensuring efficiency in public procurement system, recruitment of professional and honest procurement civil servants at different levels and various capacities.

Job Summary

Procurement Specialist is responsible for all the tasks pertained to Goods/Services/Works Department within NPC-S. He/she is accountable for the procurement of goods based on PPL and Procurement Rules and Procedures.

Job Details

Date Posted: 01 Dec 2016 Reference: NPA/AF/C-43/47/48/55/66
Closing Date: 10 Dec 2016 Work Type: Full Time
Number of Vacancies: 5 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: 76000 to 90000 AFG
Contract Type: Consultant Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

•Explain the procurement process to the representatives of the PEs to enable them to understand the provisions of Afghanistan Procurement Law and Rules of Procedure as well as procurement rules and regulations applicable to donor funded procurements.
•Represent Goods/Services/Works Department in the meeting with PEs and other forums and provide necessary guidance and support on procurement issues, in absence of the goods manager.
•Provide guidance and support to Procurement Specialists of NPC-S with a view to enhance their procurement skills and knowledge.
•Lead the NPC-S procurement facilitation services for procurement of goods & non-consultancy services. Review specifications that would normally be prepared by the PEs (with technical assistance from the Advisors).
•Draft procurement notices and arrange for publication on the NPA website as well as in the local press and through other means to ensure wide dissemination of procurement opportunity.
•Conduct pre-bid qualifications if needed Prepare bidding documents for Goods/Services/Works in accordance with applicable standard documents.
•Publish bidding documents (for goods) along with procurement notification for online issuance to interested bidders.
•Assist in organizing pre-bid conference (if applicable) and organize issuance of the minutes and amendments (if any).
•Receipt of bids proposals and the management of the bid opening process and preparation of the minutes of the bid opening.
•Submission on behalf of the PEs the contract award proposal to Contract NPC/Secretariats for approval.
•Preparation of standard contract documents for signature.
•Preparation and issuance of award notification to successful firm /bidder and publication of award notification in accordance with required provisions of Law. Assist PEs with contractual matters that may arise - amendments to contract, extensions and any other related issue.
•Be responsible for all correspondence with PEs and for collection of all required documents from the PEs.
•Be responsible for preparation and maintenance of all projects files for the assigned procurement, safe custody of securities, etc.
•Be responsible for sharing the files with the archiving department.
•Be responsible for updating the status of all assigned procurement cases in PMIS of NPA.
•Submit progress updates of assigned procurement cases as and when required.
•Take minutes and notes in various procurement related meetings with PEs.
•Any other tasks assigned by director supervisor.

Skills

1. Must have strong experience in computer programs (Word, Excel, Power Point), internet and e-mail skills.
2. Ability to exercise a significant degree of initiative and to work effectively with stakeholder organizations.
3. Must have the ability to work with individuals and teams in completing tasks that are urgent, high priority and sensitive, and ability to deliver high quality work on tight timelines.
4. Must have the ability to think analytically and strategically
5. Must have the willingness and enthusiasm for working in an environment with many different stakeholders, with varying interests.

Qualifications

I. Education
Bachelors Degree in Business Administration, Economics, Social Sciences, or any other related fields.
Having CERTIFICATE of participating in trainings on procurement within and outside of the country would be a plus.

II. Experience
Must have at least 5 years of relevant experience with government organizations or international donor funded projects

III. Language Requirement
1. Must have strong communication skills in one of the national languages (Dari or Pashto) and English.
2. Must have strong writing and reading skills in one of the national languages (Dari or Pashto) and English.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, General

Submission Guideline

Interested individuals are requested to send their updated CVs and application to e-mail mentioning the vacancy title and number in Subject line (Procurement Specialist NPA/AF/C-43/47/48/55/66)

Only short listed candidates who meet the above criterion will be contacted for written test/ Interview.

Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.

Submission Email

hr.npa11@gmail.com

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