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Procurement Specialist for Goods

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About Ministry of Public Health

The Ministry of Public Health (MoPH) is tasked with a critical mandate; to deliver and promote sustainable and accessible health care services to the people of Afghanistan. Social and economic advancement can only be realized in a thriving and healthy society.
The success of the MoPH is heavily driven in its ability to plan and use allocated resources effectively. Effective financial management is therefore critical for sustainable development and is the primary tool that translates the MoPH development strategies into noticeable outcomes or service delivery. Good governance and democratic accountability relies on transparent management of the MoPH budget. Therefore, ineffective financial management undermines the effectiveness and efficiency of development interventions and hinders the country’s progress towards improved and sustainable health care.
MoPH finance directorate is going through a reform process and after reviewing the structure of finance directorates of other line ministries such as MRRD, MoE and MAIL, has proposed a new and standard structure that is approved by MoPH leadership, for this purpose MoPH needs a qualified staff as head of coordination and reporting unite, to take the responsibility of overall coordination and financial reporting of MoPH.

Job Summary

SCOPE OF SERVICES:
The incumbent will report to head of procurement and expected to provide procurement technical assistance to procurement department staff. He/she will be responsible for Procurement procedures, advising and implementation adhered to IRoA Public Procurement Law with the main focus to strengthen the procurement of Goods (including pharmaceuticals) in the MOPH.

Job Details

Date Posted: 16 Jul 2017 Reference: Pr/Sp/Goods
Closing Date: 30 Jul 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: General Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Consultant Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

• Provide support to the MOPH procurement directorate.
• Develop standard operating procedures for the procurement of Goods and pharmaceuticals;
• Establish procurement tracking system for procurement of Goods;
• Establish e-procurement to enhance the transparency;
• Address bottlenecks so that the procurement of Goods is carried out on timely basis while maintaining transparency, competitiveness of the process.
• Be the source of advice to the Procurement Director on matters of procurement
policies and plan
• Initiate, conduct, and conclude negotiations for the purchase of MoPH program
goods.
• Commit MoPH for the purchase of goods and services subject to MoPH Policies.
• Recommend changes in quality, quantity, or type of material requisitioned and suggest suitable alternatives if it is in the best interests of MoPH.
• Develop and support standard specifications and processes for purchase and contracting of goods, to provide improved service, quality pricing, and reduce time and administrative costs.
• Maintain adequate documentation of purchase transactions and procurement contracts for archival and audit purposes.
• Ensure that purchase orders and contracts are subject to appropriate reviews and approvals, and contain all necessary information, terms and conditions, and signatures to adequately protect MOPH and comply with applicable MOPH and donor policies and regulations.
• Provide reports to effectively monitor and manage purchasing performance.
• Ensure capacity building of MoPH Procurement Department through on the job training or conducting workshop or presentation.
• Ensure Procurement staffs are trained and the procurement guidelines are systematically used and implemented.
• Prepare models and advice on structure(s) and methodology for efficient procurement of goods at both local and international levels;

Skills

Have excellent commend of English (Written, spoken and Understanding).
• Have a good computer knowledge MS word, Excel, Power point and preferably Access
• Good communication skills to work and deal with MOPH, NGOs, UN and other related people.
• To be able to travel to all parts of Afghanistan

Qualifications

The candidates must meet the following specifications
• University degree
• Having at least five years of work experience in procurement with NGOs, UN agencies, Government, World Bank or donor funded projects.
• Experience of international competitive bidding using World Bank procurement guidelines will be an added value.
• Have excellent commend of English (Written, spoken and Understanding).
• Have a good computer knowledge MS word, Excel, Power point and preferably Access
• Good communication skills to work and deal with MOPH, NGOs, UN and other related people.
• To be able to travel to all parts of Afghanistan
• To be an Afghan National.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, General

Submission Guideline

Submission Guide line: (I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
 Copy of verified 14 or 15 passed degree by related Ministries
 Copy of verified Bachelor Degree by Ministry of Higher Education
 Copy of verified Medical Doctor Degree by Ministry of Higher Education
 Copy of verified Master degree by Ministry of Higher Education
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)
• Electronic applications will be sent to: sub e-mail
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Mustafa Sirat, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-794-217733

Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mustafa Sirat) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Submission Email:

Submission Email

gdhr.mophafg1@gmail.com

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