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District Admin and HR Officer

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About Afghanaid

Afghanaid is a British-registered international NGO, which has worked in Afghanistan for over 30 years. We assist community-driven processes that address the rights and fundamental needs of people in some of the most remote areas of Afghanistan, providing basic services, supporting development of rural livelihoods and responding to humanitarian emergencies. We are headquartered in Kabul, and operate 20 provincial and district offices across Badakhshan (north-eastern region), Samangan (northern region) and Ghor (western region), as well as a Marketing and Fundraising office in London. We employ around 160 personnel, 97% of whom are Afghans.

Job Summary

To maintain District office data and administrative systems
duty station:
Logar, Lalusarjangle District.
we need women for his position out of Logar Province.

Job Details

Date Posted: 09 Aug 2017 Reference: VA-2017-15
Closing Date: 18 Sep 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Female
Functional Area: Administrative Open Ended: NO
Nationality: Salary Range: As per company salary scale
Contract Type: Fixed-term Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 12 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. To collect monitoring data from District field staff and transmit to the provincial Monitoring and Evaluation officer in the required format and in a timely manner.
2. Provide administrative support to, and assist the District Team Leader Program Coordinator in, maintaining office systems and records.
3. Ensure timely follow up in communications with provincial office.


ii. Specific duties

1. Assist the District Team Leader Program Coordinator in preparing the district office's annual plan.
2. Maintain the district office’s staff attendance and leave register.
3. Maintain the district office's purchasing documentation and participate in purchasing committee's.
4. Maintain the district office's stores and stock records.
5. Coordinate the collection of district programme data, ensuring that data is received by the provincial office in a complete, accurate and timely manner.
6. Coordinate the compilation of all district level reports, ensuring that the reports are received by the provincial office in a timely manner.
7. Take and transmit messages from the provincial and Head Office and between district staff as appropriate.





iii. Other
1. Perform any other related duties as required.

4. To collect monitoring data from District field staff and transmit to the provincial Monitoring and Evaluation officer in the required format and in a timely manner.
5. Provide administrative support to, and assist the District Team Leader Program Coordinator in, maintaining office systems and records.
6. Ensure timely follow up in communications with provincial office.


iv. Specific duties

1. Assist the District Team Leader Program Coordinator in preparing the district office's annual plan.
2. Maintain the district office’s staff attendance and leave register.
3. Maintain the district office's purchasing documentation and participate in purchasing committee's.
4. Maintain the district office's stores and stock records.
5. Coordinate the collection of district programme data, ensuring that data is received by the provincial office in a complete, accurate and timely manner.
6. Coordinate the compilation of all district level reports, ensuring that the reports are received by the provincial office in a timely manner.
7. Take and transmit messages from the provincial and Head Office and between district staff as appropriate.
v. Other
1. Perform any other related duties as required.

Qualifications

• At least 3 years of professional experience in related field.
• Self-starter - able to identify work that needs to be done and do it without being instructed to do so.
• Ability to articulate ideas in a clear and concise manner
• Able to communicate in local languages
• Team player – ability to work within a team where members depend on each other to get work done.
• Desire to learn, seek new challenges and take on additional responsibilities
• Reasoning ability. Good common sense with ability to solve practical problems
• Committed & honest in work
• Transparency and accountability

Job Location

Afghanistan - Ghowr: LAL-O-SARJANGAL

Education:

Bachelors Degree,

Submission Guideline

Please email a covering letter of application and your CV including the job title and your name in the subject line by 18 Aug 2017. Your covering letter should be no more than 2 standard A4 pages in length and explain how you meet the position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates.

Submission Email

vacancies@afghanaid.org.uk

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