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Executive Assistant to CEO

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About Aria Medica

Aria Medica is a young company in the pharmaceutical sector of Afghanistan with the vision to contribute in the ‎improvement of health quality by addressing unmet medical needs; in particular, in the underserved areas of the ‎country through investing in the production, importation, and distribution of quality, safe, efficacious and affordable ‎pharmaceuticals.‎

Job Summary

The main duties and responsibilities of the Executive Assistant include providing administrative support to the ‎Managing director and other directors and managers to ensure efficient operation of the office. He/she will support all ‎the teams at Aria Medica through a variety of tasks related to research, organization and communication.‎

Job Details

Date Posted: 12 Aug 2017 Reference: AM24-08-17‎
Closing Date: 20 Aug 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 1 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

‎1. Preparing and editing correspondence, reports and presentations; ‎
‎2. Assisting other Directors and Managers in conducting researches, compiling reports, collecting and analyzing data ‎when requested; ‎
‎3. Labeling and distributing information to relevant team at Aria Medica and safeguarding confidential data and ‎information; ‎
‎4. Updating the Directors at Aria Medica about any seminars, conferences or similar events relevant to Aria Medica ‎activities; ‎
‎5. Managing calendars and to-do lists; ‎
‎6. Taking care of deadlines and sending notifications to the relevant teams on the deadlines; ‎
‎7. Tracking and updating the head office on the deliverables; ‎
‎8. Preparing monthly progress report for the company; ‎
‎9. Developing and maintaining a filing system both for electronic files and paper files; ‎
‎10. Organizing and maintaining files and records; ‎
‎11. Maintaining contact lists; ‎
‎12. Planning and scheduling meetings and appointments; ‎
‎13. Preparing meeting agenda and recording the minutes; ‎
‎14. Initiating, maintaining and handling communication channels with all internal (Aria Medica, ICI and other sister ‎companies) and external parties; including making and answering calls, drafting emails and letters, and similar ‎activities; ‎
‎15. Producing and distributing correspondence memos, letters, faxes and forms; ‎
‎16. Assisting in the preparation of regularly scheduled reports; ‎
‎17. Undertaking other duties that may be reasonably required on a timely basis by the Managing Director. ‎

Skills

‎1. Proficiency in MS Office; ‎
‎2. Fluency in English language;‎
‎3. Excellent verbal and written communication skills; ‎
‎4. Ability to communicate seamlessly with others from all levels, backgrounds, and cultures; ‎
‎5. Strong interpersonal skills; ‎
‎6. Excellent time management, planning and prioritization skills; ‎
‎7. Talented in networking; ‎
‎8. Able to collect and analyze data and to work with numbers and figures; ‎
‎9. Ability to relate seemingly quite different pieces of information and to explore possibly useful linkages between ‎them; ‎
‎10. Flexible, honest, eager, very energetic and extremely positive individual with a genuine passion for achieving ‎goals for self and the team; ‎
‎11. Ability to maintain a professional and positive behavior, regardless of the situation; ‎
‎12. Ability to quickly meet deadlines on multi-tasks and ability to work both collaboratively and independently; ‎
‎13. Ability to learn lessons from the past with an open mind, without being hooked on “this is how I have always done ‎it”; ‎
‎14. Ability to express him/herself clearly, relevantly and factually, without being defensive or aggressive, while still ‎being appropriately assertive; ‎
‎15. Ability to withstand reasonable challenges from colleagues (and even sustained disagreement when necessary), ‎without taking it personally.‎

Qualifications

BSc/BA in Business Administration, Management, Economics or Pharmacy.‎
The position is open for fresh graduates and senior part-time students in one of the above mentioned academic ‎programs.‎

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, Administrative

Submission Guideline

Qualified candidates are encourage to send their CV with a cover letter to the below mentioned email ‎no later than 20-Aug-2017. Please include the name of position & Vacancy No. in the subject line as ‎‎(Executive Assistant-AM24-08-17). No other documents are needed to be submitted unless invited for an ‎interview. Applications receive after the closing date will not be considered.‎

Aria Medica is an equal opportunity employer. All ethnic groups and both genders are urged to apply.‎

Submission Email

career@ariamedica.com

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