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Admin Officer for MoMP/Chief of Staff Directorate

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About Ministry of Mines and Petroleum (MoMP)

Ministry of Mines and Petroleum is an enabler of the sector’s development and steward of all mineral and hydrocarbon resources through the implementation of international best practice, policies, regulations and procedures to encourage environmentally and socially acceptable private investment.
It is the responsibility of the Ministry of Mines and Petroleum to ensure progress in research, exploration, development, and exploitation of both minerals and hydrocarbons. The Ministry of Mines and Petroleum approach is to create the highest level of ministerial competence, promote clear and transparent investment opportunities through modern laws, regulation and policies; and develop a progressive and inviting fiscal regime.

Job Summary

Admin Officer is mainly responsible for keeping record of correspondence, and managing Directorate’s daily routine and staff who are involved with day to day tasks of Directorate.

Job Details

Date Posted: 12 Aug 2017 Reference: MoMP/Admin Officer (Chief of Staff Directorate)
Closing Date: 23 Aug 2017 Work Type: Full Time
Number of Vacancies: 2 Gender: Any
Functional Area: Administrative Open Ended: Yes
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Short Term Years of Experience: 4 Year(s)
Contract Duration: 0 Year(s) & 4 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1- Organize a filing system for important and confidential company documents
2- Preparing and constantly updating work plan for junior staff
3- Responsible for daily attendance of directorate’s employee
4- Update office policies as needed
5- Maintain Directorate’s calendar and schedule appointments
6- Book meeting rooms as required
7- Distribute and store correspondence (e.g. letters, emails and packages)
8- Prepare reports and presentations with statistical data, as assigned
9- Arrange travel and accommodations
10- Schedule in-house and external events
11- Writing and editing of different letters, proposals, and Replies

Skills

The incumbent must demonstrate the following skills:
- Ability to prepare various operational plan of the organization or project.
- Having specific skills in the related field.
- effective verbal and listening communications skills
- effective written communications skills
- Ability to communicate effectively in English
- Computer Skills including the ability to operate spreadsheet and word processing programs at a highly proficient level

Qualifications

• Prospective Admin Officer should have a Bachelor degree in Business Administration, Management, Public Administration and ant other related fields.
• At least 4 years of working experiences in the related field.
• Past work experience with the donors or donor funded projects in the context of Government Line Ministries.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Business Administration

Submission Guideline

Expressions of interest (including CV and three references in word file) should be sent to the email address below by no later than 23/Aug./ 2017 at 16:00 hrs. Reference MOMP/PSU/Admin Officer must be quoted on all correspondence and the Expression of interest.
Ministry of Mines and Petroleum, Project Support Unit (PSU)
Attention: Mr. Abdul Basheer “Hassam” (Projects HR Coordinator)
Development Projects HR Unit, Second floor, Laboratory Building, Afghanistan Geological Survey (AGS), at Abdul Haq Square.
Cell phone: +93 (0) 795 62 63 20
only shortlisted candidates will be contacted.

Submission Email

recruitment.momp@gmail.com

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