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Event Management Organizer for MoMP/Information and Public Relation Directorate

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About Ministry of Mines and Petroleum (MoMP)

Ministry of Mines and Petroleum is an enabler of the sector’s development and steward of all mineral and hydrocarbon resources through the implementation of international best practice, policies, regulations and procedures to encourage environmentally and socially acceptable private investment.
It is the responsibility of the Ministry of Mines and Petroleum to ensure progress in research, exploration, development, and exploitation of both minerals and hydrocarbons. The Ministry of Mines and Petroleum approach is to create the highest level of ministerial competence, promote clear and transparent investment opportunities through modern laws, regulation and policies; and develop a progressive and inviting fiscal regime.

Job Summary

The long-term goals of the Ministry are establishing an effective governance of natural resources, providing jobs, growing the economy, as well as encouragement of private investments in minerals and hydrocarbon sectors, and raising the level of revenue and improving the capacity of the Government.
The event manager is in charge of overseeing corporate client program success for programs to ensure satisfaction, smooth event execution, and communication among Public relation departments as the event’s primary project manager and the client’s primary point of contact. This position will require management of the event from concept to completion, team members of varying levels of experience and skill, vendor partnerships, client budgets, and timelines. The event manager will need to support all development projects in assessing the building strong relationships. He or she will support program proposals, assembling project status reports, and will need to occasionally present our services to clients as a consultative face of the organization. Some team member management and training of both volunteers, internal and external resources will be required.
The event manager will be expected to consult with partner and with clients and internal team members to conceptualize, develop and market events, taking into consideration goals, themes, audiences, and client culture.

Job Details

Date Posted: 12 Aug 2017 Reference: MoMP/PSU/ Event Management Organizer (Information and Public Relation Directorate
Closing Date: 23 Aug 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Event Management Open Ended: Yes
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Short Term Years of Experience: 7 Year(s)
Contract Duration: 0 Year(s) & 4 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1- To work closely with Communications Department developing events which appeal to our target audience
2- To support the PR and Media Relations Officer in delivering media events, e.g. campaign launches and exhibit openings
3- To work closely with the media team in developing engaging events that delight our visitors whilst supporting our learning objectives
4- To work with the Design Manager in ensuring that event advertising creative is carried across both our in park, online and out of park communications.
5- Program planning, execution, task management, vendor relations, administrative, upkeep and event updates, communications liaison and scheduling
6- Budget management – plan to the budget / notify director of status
7- Coordinate function orders and logistics
8- Developing program proposals and program design
9- Developing and managing program budgets (zero-based and historical), reconciliation, and event income and expenses
10- Ascertaining department needs and services required
11- Setting and developing timelines, project management task lists, and divisions of duties
12- Managing logistics, operations, schedules, and production coordination
13- Manage site selection, RFP creation and management, site inspections, and analytical recaps
14- Oversee overall project execution, performance, and profitability

Skills

4- Problem-solving and management through stressful situations
5- Project management, timelines, and task management
6- Registration and communications best practices (experience with event registration platforms, including event)
7- Facilities management, audio-visual, room layouts and design
8- Production, staging, and on site execution
9- Menu planning and design
10- Vendor sourcing and management
11- Contracting, negotiations, and compliance
12- Risk assessment and management (emergency planning)
13- Event budgeting and financials
14- Evaluations, reporting and analysis
15- Leadership and strong interpersonal skills
16- Outstanding written and oral communications skills
17- Working knowledge of Excel, Power Point, Word and cloud-sharing programs
18- Understanding of social media in event settings

Qualifications

1- At least Bachelor degree in Event Management, Business Administration, Public Administration and any other related fields. And Master is highly preferred in these fields.
2- Minimum 5-7 years professional event management experience
3- Strong background in program management and execution

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Event Management

Submission Guideline

Expressions of interest (including CV and three references in word file) should be sent to the email address below by no later than 23/Aug. / 2017 at 16:00 hrs. Reference MOMP/PSU/Event Management Organizer must be quoted on all correspondence and the Expression of interest.
Ministry of Mines and Petroleum, Project Support Unit (PSU)
Attention: Mr. Abdul Basheer “Hassam” (Projects HR Coordinator)
Development Projects HR Unit, Second floor, Laboratory Building, Afghanistan Geological Survey (AGS), at Abdul Haq Square.
Cell phone: +93 (0) 795 62 63 20
only shortlisted candidates will be contacted.

Submission Email

recruitment.momp@gmail.com

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