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Finance and Admin Manager

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About Afghanistan Microfinance Association (AMA)

Afghanistan Microfinance Association (AMA) is the national network of Development Finance Institutions (DFIs) in Afghanistan. Realizing the need and relevance of a national level network in the sector, MISFA and its partner MFIs jointly decided to start the AMA in 2005. It has been operating as a coordinating body among all key stakeholders in the sector. As an institution AMA has got a few distinctive elements such as; an independent legal entity, strong memberships of the DFIs, positive relationships with key national stakeholders, potential regional and global exchanges and continued assistance from MISFA and institutional support from USAID/FAIDA since 2011.

Job Summary

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Job Details

Date Posted: 27 Sep 2017 Reference: 001
Closing Date: 14 Oct 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Management Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Long-term Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period:

Duties and Responsibilities

Finance and Accounts
• Develop annual budget for the organization and process its approvals from management and Board of Directors
• Develop budget for different project proposals, negotiate and finalize with donors
• Help the Executive Director in developing concept notes and proposals for potential and current donors
• Monitor expenditure against approved budget making sure that the expenditures are in line with the budget and in compliance with the policies and procedures
• Prepare monthly, quarterly and annual financial reports as per the agreed format to Management, Board of Directors, Donors and IFRS
• Facilitate smooth annual audits and prepare the final annual accounts as per the auditor’s request based on IFRS required format and structure
• File and process annual tax clearance with the Ministry of Finance
• Represent AMA in all meetings with donors on any finance/accounts and administration related issues
• Monitor and control daily bookkeeping and petty cash in accordance with the guidelines set forth in the Finance Manual
• Control and verify vouchers in accordance with budget and AMA’s Financial Management Policy (FMP)
• Check and approve payroll for head office and regional offices staff and its payments
• Control and monitor all procurements process to be in accordance to donor’s specific requirement and also AMA’s FMP procedure
• Monitor and control transaction into QuickBooks on frequent basis
• Ensure to maintain sufficient and reliable filing records and system of accounts/finances and administration; in accordance to AMA’s FMP and Donor specific requirements
• Reconcile Bank and Cash on monthly basis
• Respond on any queries and concerns from donors regarding finance and administration issues
• Ensure overall activities of the organization is in compliance with Afghanistan relevant Laws and regulation

Administration and Logistics
• Ensure AMA procurement policy and procedures are followed and implemented accordingly
• Review all aspects of contracting and procurement based on Donors requirements
• Prepare TOR for annual Audit and Consultancy Services
• Responsible for the overall administration of the office
• Facilitate and plan any activities; that is required for License renewal of the Association in Ministry of Justice
• Ensure that sufficient records and registers maintained and managed for fixed assets and other inventories
• Supervise and guiding yearly stocktaking and further investigate any discrepancies between physical & records
• Supervise support staff; guards, office cleaner and drivers making sure their excellent performance
• Draft letters, memos and other official documents as needed
• Arrange field visits by purchasing tickets, hotel accommodations and providing transportation for staff
• Responsible for any purchasing including fixed assets & etc. as per the manual and donor specific procurement policy (if any)
• Provide logistical support to relevant departments in organizing meetings, workshops and other events as and when needed
• Perform any other task assigned by the Executive Director

Skills

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Qualifications

• Education: At least Foundation In Accountancy (FIA)/Certified Accounting Technician (CAT) qualified or Master in relevant field will be preferred.

• Experience: At least 5 years of experience in related field.

• Communication: Excellent written and oral communication skills are required. Fluency in English, Dari and Pashto is required.

• Computer: Good IT skills are required. Knowledge and experience of Quick Books is must.

• Personal qualification: Quick learner, talented, energetic, and active individual with the ability to meet tight deadlines.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree,

Submission Guideline

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Submission Email

jobs@ama.org.af

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