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Procurement & Admin Officer

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About Social and Educational Services Organization

Social and Educational Services Organization (SESO) is an independent, non-profit organization that aims to empower Afghan society by offering social and educational services, especially to marginalized and under-represented populations.

Job Summary

Under the direct supervision of the Project Manager, the Procurement & Admin Officer is responsible for the procuremnet of goods and services and all administrative support related to project day to day operations.

Job Details

Date Posted: 05 Oct 2017 Reference: 1
Closing Date: 17 Oct 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Logistics Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

• Check goods/services and shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications;
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers;
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy;
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems;
• Locate suppliers, using personal contacts and visits to the market to gather information about products to be ordered;
• Obtain information, clarification and agreement on terms of contracts and/or specification requirements;
• Prepare, maintain, and review purchasing files, reports and price lists;
• Strong knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors;
• Assist in meetings and events including managing meeting agendas, schedules, coordination, meeting minutes, and announcements;
• Distribute meeting minutes;
• Perform data entry;
• Provide information to visitors;
• Maintain office supplies for each department;
• Assist each department with operational and administrative duties;
• Perform other duties as assigned by the supervisor;

Qualifications

• At least 3 years experience in field of procurement, administration or relevant field is required;
• University degree in a related field (fine arts, business administration) required;
• Knowledge of procurement law in Afghanistan, standard practices;
• Analytical skills, including ability to analyze data and develop recommendations on procurement contracts awards;
• The candidates shall have worked in a similar capacity for governmental body, NGO or international organization;
• Excellent communication and problem solving skills;
• Committed to hard work and continual learning;
• Some ability to develop and present public information materials to promote center use;
• Solid commitment to customer service;
• A sound knowledge of Microsoft Office applications (Word, Excel, and Outlook);
• The candidate must be fluent in both spoken and written English and Dari/Pashto;

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Business Administration

Submission Guideline

Qualified applicants should submit their resume and application no later than October 17, 2017. You must include the job number and position title with name of the city you apply for in the subject line of the email.

Only Shortlisted applicants will be informed for Interview

Submission Email

recruitment@sesoaf.org

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