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Finance Assistant

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About United Nations World Food Programme

The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters. In 2016, WFP fed over 3.6 million vulnerable Afghans through various programme activities such as general distributions (food, and/or cash and voucher as the transfer modality); nutrition programmes, through targeted supplementary feeding; school take-home rations; food for assets creation, Purchase for Progress (P4P), training and capacity development activities. For more information, see wfp.org

Job Summary

The Job is based in UNHAS Kabul- Reporting to UNHAS Finance Officer, At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities.

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

Job Details

Date Posted: 13 Nov 2017 Reference: 70482
Closing Date: 26 Nov 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Service Contract Years of Experience: 3 Year(s)
Contract Duration: 12 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

Skills

•Training in finance/accounting.

•Knowledge of WFP fiancial rules and regulations and ability to apply them in the discharge of duties
•Good interpersonal skills
•Ability to work under minimal supervision and ability to supervise others
•Good computer skills in word processing, excel and other data base packages

Qualifications

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Minimum 3 year accounting experience in a busy office in a supervisory role.

Language: Fluency (level C) in English language and in Dari and/or Pashto;

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Secondary School, Account/Finance

Submission Guideline

Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting a letter of interest and an updated CV and/or P11 form. Please click or cut and past the below link in your browser in order to submit your online application through the WFP E-recruitment portal. Please note that application submitted via email or hardcopy will not be given any consideration.

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=70482&company=C0000168410P&username;=

Submission Email

No email provided, please refer to Submission Guideline above

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