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Head of finance

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About MPW-NRAP inc

The Government of Afghanistan has received a grant from the World Bank toward the cost of the proposed Afghanistan Rural Access Project (ARAP) under National Rural Access Program (NRAP). NRAP is a priority program of Government of Afghanistan. Ministry of Public Works (MPW) is the implementing agency for secondary roads under the proposed project.

The proposed project will provide access to rural communities throughout the country and will quickly restore economic activities though employment generation and access to markets, business opportunities and access to other social services. The Project comprises of different activities e.g. Improvement of rural secondary roads, construction of bridges, rural roads maintenance and institutional strengthening.

ARAP aims to enhance human security and promote equitable economic growth by ensuring year round access to basic services and facilities in rural Afghanistan by promoting local productive capacity, through a private sector led development of physical rural access infrastructure and employment creation for the poor. In doing so ARAP seeks to rehabilitate, reconstruct and maintain essential rural access infrastructure using appropriate labor based approaches thereby creating short term employment opportunities for the rural poor, nation-wide.

The National Rural Access program has been being substantially supported by International Development Association IDA, Afghanistan Reconstruction Trust Fund (ARTF) through the WB in Afghanistan and several other contributing donors.

The Afghanistan Rural Access Project (ARAP) is follow-on project to the series of Bank’s supports made in the last ten years to the government through National Rural Access program. The collective estimated cost of the project is US$ 332 million contributed by both IDA US$125 million and ARTF US$ 207 million.

Job Summary

Under the direct supervision of Executive Director (NRAP), the Head of finance is responsible to provide effective and efficient support to the Chief executive officer of NRAP. He is responsible to lead, control, and monitor the whole finance units including budget unit, payroll unit, accounting unit and the operations unit. Besides this he is also involved in regulating capacity building Initiatives by ensuring adherence to Government & World Bank rules and regulations. Moreover, he also provides technical advice regarding different issues occurring within the organization

Job Details

Date Posted: 28 Jan 2018 Reference: 02
Closing Date: 17 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Transportation Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Contractor Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 2 Months

Duties and Responsibilities

General Management and Leadership
• Serve as the primary point of contact for the World Bank on all financial management and disbursement matters.
• Coach and mentor FM and other project staff on financial management.
• Keep MoPW management abreast the latest developments and issues in financial management.
• Participate in relevant project meetings and progress reviews, and advise MoPW and project management on all financial matters, as and when required.
• Implement the financial management information system (NIMS) for accounting and reporting of ARAP.
• Prepare a detailed chart of accounts to be used for ARAP that facilitates accounting and reporting with multiple dimensions.

Budgeting and Planning
• Support the project teams in preparation of annual Work Plans and prepare annual Cash Plans and cash forecasts based on Work Plans.
• In accordance with government rules and regulations, prepare annual budget estimates based on Work Plan/Cash Plan and submit to MOF and relevant forum for approval.
• Prepare annual and quarterly disbursement forecasts for all components of the project in line with project’s procurement plan and Work Plan/Cash Plan.

Funds Management
• Ensure that the Special Accounts established for the project in DAB are administered in accordance with WB and MoF requirements.
• Prepare realistic cash forecasts on quarterly basis in close coordination with head of departments and submit to the Bank for advance and replenishment of advance.
• Prepare and process withdrawal application in accordance with the Bank’s Disbursement Guidelines & Procedures for drawing funds from the assignment accounts opened for each component.
• Track funds and follow up with DAB and the World Bank to ensure availability of funds.
• Periodically, and at least quarterly, reconcile project records with WB Client Connection records relating to disbursements from the WB grant.

Expenditure/Payment Processing
• Liaise effectively as needed with MoF Budget and Treasury departments for smooth processing of project payments.
• Ensure compliance with internal control framework (Operations Manual, Financial Management Manual, SOPs and the Bank’s fiduciary guidelines etc.) and government rules and procedures while processing payments
• Ensure budget availability before processing any transaction; and that applicable sanctioning and approval procedures are followed.
• Apply pre-audit checks on all payments before payment from the assignment accounts.
• Ensure that No Objection Letter (NOL) is obtained from the Bank for every prior review activity before processing any payment.
• Manage financial aspects of the contracts under administration, including payment terms, purchase orders and variation orders.

Accounting and Record Management
• Record all transactions in timely and accurate manner in books of accounts and ensure that no expenditure remained unaccounted.
• Maintain accounts on cash basis as per government accounting procedure.
• Oversee the process of entering transaction level data in the financial management system and generating vouchers from the system
• Ensure up-to-date maintenance of adequate registers, books of accounts and records in appropriate order and format to meet the government and donors’ requirements and to facilitate classification and analyzing the financial information for monitoring the project progress.
• Prepare supplementary record which provides timely and up-to-date financial information of contracts.
• Prepare monthly bank reconciliation statements of the designated/special account.
• Be the payroll manager, responsible for accurate and timely payment of salaries of staff. Prepare and process monthly payroll and obtain management approval prior to making any payment under salaries.
• Ensure that the fixed assets records are maintained for the project identifying location and user of each asset and arrange for the annual and periodical inventory of the assets and updating of the records.
• Ensure safe custody of all financial records for review by Bank Missions, third party monitoring agents; and external & internal auditors.
• Ensure that project transactions are reconciled periodically with AFMIS data and DAB bank statements, at least on a monthly basis.

Financial Reporting
• Prepare periodic financial reports for each project and submit to the management for review and approval.
• Ensure that annual financial statements and other monthly and quarterly reports as specified under the under the Financing Agreement and as per recommended/suggested by Bank supervision missions are accurately prepared and timely submitted.
• Define and produce other financial reports, as and when required by the management.

Operational Advances Management

• Maintain imprest of petty cash or/and operations advance and ensure separate petty cash book and petty cash vouchers are maintained.
• Ensure advances to the regional office are tracked and reconciled on Monthly basis.
• Ensure clearness of year end advances with MoF within 10 days of the year end.
• Prepare and get Bank’s approval of the annual activity plan for the operational advances and IOC.
• Ensure consolidated transactions book for all regional transactions from the operational advance.


Coordination
• Make arrangements for timely initiation and completion audit of project and ensure that report produced is in compliance with audit requirements of the Government and the Bank
• Ensure the project is adequately reflected in audit plan of internal auditors and that internal audit is periodically conducted in accordance with the internal audit plan.
• Cooperating with World Bank, Government and other partners to improve project financial management, particularly in terms of following up the action points agreed in the project legal documents, during the World Bank supervision missions, Aide Memoires and the recommendations of external auditors and internal auditors.
• Attend entry and exit meetings with external auditors, facilitate timely completion of audits by arranging timely submission of annual financial statement in appropriate format, supply of information and documents responding to queries.
• Prepare working papers on audit observations raised by external auditors and arrange meeting to settle the audit observations to the extent legally and logically possible.
• In addition to annual audit, facilitate all other reviews such as internal audit by MoF/MoPW, Bank review and any other review by donors/ government.

Logistical Arrangements and Contracting

• The contract will be a time-based payment contract and include a period of one year and may be renewed subject to funding and satisfactory performance.
• The FM consultant will report directly to Project Director for ARAP as well as to DM Finance
• The Consultant is required to spend his or her full time in Afghanistan.
The assignment will terminate upon end of contract tenure or upon the issue of the MoPW dissatisfaction with the work of consultant whichever is earlier, the contract may be extended for a further period after end of contract subject to need, funding availability and satisfactory performance.

Travels to Provinces

Require Travels to Provinces

Skills

• Good working knowledge of MS. Office application, email and able to easily navigate internet;
• Good working skills in report writing in English and Dari;
• Knowledge of Gov. and World Bank rules and regulations would be a distinct advantage;
• Be willing and able to meet tight deadlines and work long hours when required;
• Good knowledge of capacity building and capacity building need assessment;
• Is a self-starter, who is able to plan and manage their own work, takes initiative and strives to meet deadlines;
• Be able to work in a multi-cultural environment;
• Making the necessary arrangement in workshops/trainings such as; booking arrangements, provision of refreshment, food, stationery etc.;
• Maintaining the program building & compound maintenance when required. Monitor all the cleaners, electrician, print shop technician daily activities & attendance;
• Maintain Fixed Asset inventory update and generate report when required

Qualifications

A. professional accounting qualification (CA/ACCA/CPA) or a Master Degree in finance commerce or accounting from a reputable university
B. Work Experience

• At least five years financial management or audit experience of which two years as head of finance in a large organization or a large World Bank/other donor funded project.

Job Location

Afghanistan - Kabul

Education:

Masters Degree, Business Administration

Submission Guideline

Qualified and interested candidates may submit their application, including a letter of interest plus CV, via Email Address below. Application without subject of job title (Head of Finance) and vacancy No will not concerned, only short listed candidates will call for test and interview.
Only those applicants who meet the minimum criteria should apply.
Office Add:
4th floor, NRAP office, UNOPS Building, Behind MoPW old Macroryan, Kabul Afghanistan

Submission Email

vacancymopw@nrap.gov.af

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