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Finance Assistant

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About UN-Habitat

Background:
The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all. The main documents outlining the mandate of the organization are the Vancouver Declaration on Human Settlements, Habitat Agenda, Istanbul Declaration on Human Settlements, the Declaration on Cities and Other Human Settlements in the New Millennium, and Resolution 56/206.

By working at all levels and with relevant stakeholders and partners, the agency contributes to linking policy development and capacity-building activities with a view to promoting cohesive and mutually reinforcing social, economic, environmental and countries’ policies and programmes in human settlements in conformity with international practices and covenants.

UN-Habitat Afghanistan:

The United Nations Human Settlements Programme, UN-Habitat, has been working within Afghanistan since 1992 with funding support of USAID, Japanese and Australian Governments, EU, DFID, CIDA, Swiss Agency for Development and Cooperation (SDC), Kingdom of the Netherlands and several bilateral donors as well as the World Bank. During this period, its Programme expanded to include a wide range of human settlements initiatives, from small-scale neighbourhood level improvement schemes to community empowerment.

UN-Habitat has been assisting the Islamic Republic of Afghanistan through a number of projects, both urban and rural, supported by different donors:

The Afghanistan Urban Peace building Program (AUPP):
The Afghanistan Urban Peace building Program (AUPP) is a three-year program that concentrates on peace building by strengthening the delivery of urban safety services, improving local government responsiveness and accountability, and enhancing partnerships between government, communities and civil society. It is predicated on the vital linkage between state-society relations, local government capacity and basic service provision in strengthening safety and security.
AUPP targets eight of Afghanistan’s most strategic cities: Kabul, Herat, Mazar-e-Sharif, Jalalabad, Kunduz, Farah, Nili and Bamyan. It is implemented under the leadership of the Ministry of Urban Development and Housing, the Independent Directorate of Local Governance, Ministry of Interior and Kabul Municipality, with technical support from UN-Habitat. The Swiss Agency for Development and Cooperation and the Kingdom of the Netherlands fund the program.

The Citizens’ Charter Afghanistan Program (CCAP): is a Government Program that aims to provide basic services to all citizens of Afghanistan over the next 10 years. The Government will provide the resources and support to construct or rehabilitate infrastructure and provide the most important services – drinking water, health, education, electricity, water systems and roads. CCAP is a national program, implemented by Deputy Ministry for Municipalities (DMM), Kabul Municipality, and other municipalities financed through on-budget mechanisms. UN-Habitat Afghanistan will support and oversee the design and implementation of the urban component of the program; ‘Citizens’ Charter in Cities’.

The expected overall impact is: “strengthened local governance and economic development in Afghanistan’s major cities”.

Citizens’ Charter in Cities Program has the following five core components:
1. Citizen empowerment through CDCs and Gozar Assemblies;
2. Service delivery and neighbourhood upgrading through neighbourhood planning, block grants and community and municipal contributions
3. Sustainable municipal revenue enhancement, economic development and job creation;
4. Municipal human and institutional capacity development;
5. Improved national enabling environment and Strengthened DMM.

The Citizens’ Charter aims to improve the relationship between the Government and Afghan Citizens and reduce poverty by providing basic services. By channeling resources and support, the Government will ensure the means to develop villages and cities whilst communities will lead the development process and ensure that all men, women, and children are included in development initiatives and activities. Communities will take a leading role in the planning, implementation and monitoring of projects to meet the Government’s commitment to provide a miniumum standard of basic services.

The Citizens’ Charter in Cities Program will have four key expected results including:
o Strengthened municipal capacity and community-based governance
o Improved living conditions in urban neighbourhoods
o Increased private sector and household investment in cities and job creation
o Increased sustainable municipal revenue sources to enable improved service delivery

An overarching principle of the Citizen’s Charter is the inclusion of vulnerable groups including refugee returnees, IDPs, female headed households, ethnic/cultural minorities, the disabled and others.

Clean & Green Cities (CGC):

The Clean and Green Cities (CGC), is funded by USAID and operates for two years (July 2016 to May 2018). The purpose of this Grant is to provide a basic labor stimulus and stabilization package for nine strategic Afghan cities. The overall objectives of the grant are to (1) improve state –society relations where urban citizens see municipalities delivering basic neighborhood services; (2) establish a cleaner, safer, and healthier urban environment and public spaces; (3) improve urban and household economies, especially for the most vulnerable households, including at risk youth; and (4) increase private sector confidence and investment. CGC will invest in labor intensive urban clean-up, repair, beautification, and basic solid-waste management activities. The expected impacts are: (i) improve well-being of citizens and urban environmental quality, (ii) increased trust between citizens and municipalities and strengthened government legitimacy, and (iii) augmented economic and labor stimulus to the poorest households which will have multiplier effects on the urban economy, (iv) Increased private sector confidence and investment for job creation.




Project for City Resilience (PCR):
UN-Habitat will start the Project for City Resilience from April 2017 in cooperation with the Government of Afghanistan.
The programme will address disaster risk reduction (DRR) and resilience of Afghan cities at three interlinked levels - community, city and national. It will demonstrate how the post-2015 frameworks and agendas can be localized in a coherent and integrated manner, leading to safe, resilient and sustainable urban development in the country.
This two year programme is planned to will be implemented in the cities of Kabul and Mazar-i-sharif, funded by the Government of Japan.

Housing, Land and Property Task Force (HLP-TF):
UN-Habitat chairs the National Housing, Land and Property Task Force (HLP-TF) together with UNHCR and NRC within the humanitarian coordination system in Afghanistan. The HLP-TF as a part of the Afghanistan Protection Cluster brings together humanitarian, development, human rights NGOs, UN agencies and government counterparts at national and regional levels working on HLP issues to facilitate a systematic approach to housing, land and property rights protection of displaced population, and other persons at risk of HLP rights violations- this includes landlessness and homeless persons.

The HLP-TF aims to achieve its objective by a) improving access to land, b) strengthening security of tenure and adequate housing c) addressing HLP disputes and strengthening access to civil documentation and d) ultimately the durable solutions of the displaced population.

City for All (CFA):
UN-Habitat is supporting the Government to implement the City for All (CFA) programme in nine municipal authorities (Herat, Farah, Mazar, Jalalabad, Kandahar, Bamyan, Nili, Kunduz and Kabul), between 2016-2020 through two projects: Municipal Governance Support Programme (MGSP) funded by European Union, and Strengthening Municipal Nahias Programme (K-SMNP) funded by USAID. The two projects have the same overall objectives and follow a similar approach. They will henceforth be implemented concurrently under the umbrella CFA programme. The expected outcomes of the programme are:
(1) Strengthened municipal capacities and systems for urban planning, land management and municipal finance; (2) Improved municipal service delivery and strengthened social contract between citizens and municipal authorities; (3) Improved enabling environment for municipal governance, local economic development and service delivery.

Knowledge Management Unit (KMU):
The overall objective of KMU is to strengthen UN-Habitat in terms of the quality based delivery of programmes, research, publications, and reports and to improve the current and future management of outputs, outcomes and impacts through UN-Habitat Result Based Management policy.

Job Summary

These vacancies are located in the Finance Unit, Operation Section, UN-Habitat Programme. With the implementation of Umoja, the Finance Assistant will technically support the Finance Officer in all finance matters under the unit.

Job Details

Date Posted: 05 Feb 2018 Reference: 2018-01-150
Closing Date: 15 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Contractor Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 3 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Specifically Duties and Responsibilities include:
• Assist in review, monitoring, tracking and analysis of system transactions on daily basis and making corrections as appropriate.
• Assist in budget review, prepare budget revisions as and when required and inputting the same in the system.
• Assist in Donor, management and year-end financial reporting.
• Maintain and process all project relevant information in Umoja.
• Assist in generating budgetary and financing reports, including statistical/financial data tables, charts and spreadsheets using office software and templates.
• Assist in review and reconcile various clearing accounts to ensure appropriate balances. Investigate erroneous/invalid entries and take appropriate corrective accounting action.
• Raise necessary obligation documents for contracts, travel etc. and prepare both payment and expenditure reports; and follow up
• Analyze staff and vendor accounts and take required action to clear outstanding receivable and payable transactions.
• Assist in the processing of payments to local vendors for good and services. This includes amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisor.
• Assist in processing payments to staff members for their entitlements including salaries, claims and other allowances locally.
• Respond to queries from staff members and third parties.
• Creation and peer review of various transactional document in Umoja system.
• Follow up with various office for approval of document created in the system
• Providing training of Umoja to other staff of field offices, when required.
• Co-ordinate with other finance staff and respond to enquiries in respect to relevant financial matters.
• Performs other related duties as assigned.
- COMPETENCIES:
• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors on going developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Travels to Provinces

Require Travels to Provinces

Skills

English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in oral and written English is required.
Other Skills
Good computer skills and fluency in MS Office package, email programmes and web applications; Conversant knowledge of Umoja a clear advantage; Knowledge of database systems are considered an asset. The candidate must be able to work independently with a high degree of responsibility and with minimal supervision. She/he should be able to produce well organized, complete, properly formatted and accurate reports and maintain a complete and systematic filing system and archive, should be able to operate in a flexible and cooperative manner and should be able to perform her/his duties often under pressure and according to deadlines. The candidate should demonstrate willingness to learn new technologies. Familiarity with multi-lingual, multi-national working environments would be an asset.

Qualifications

Education
Completion of first year degree is required. Additional technical training in the field of accounting/finance (CPA, ACCA etc), administration/statistics or directly related fields is required.

Work Experience
a) At least five years of relevant experience in financial and administrative management is required.
b) Very good knowledge of Microsoft Office applications (MS Word, Excel, PowerPoint, and Access Database) is desirable.
c) Experience in handling of web based management systems and strong knowledge of UN Umoja system a distinct advantage.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, Account/Finance

Submission Guideline

Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting the following documents to: • Letter of interest with clearly indicates the VA number (2018-02-150) as subject of Email Request.
• Updated and signed UN Personal History Form P.11 for Individual Contractor (IC) attached to the VA

Failure to comply with the above requirements (not signed P11 forms and no indication of VA number as subject of request/email, will result in not considering the application.

Additional Considerations
• UN-HABITAT is committed to gender balance in all functions and at all levels. Female candidates are therefore especially encouraged to submit applications.
• Applications received after the closing date will not be considered.
• Only short-listed candidates will be notified or contacted

Submission Email

vacancies@unhabitat-afg.org

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