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Logistics and Supply Chain Associate-Global Fund

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About UNDP Afghanistan

UNDP is key partner to the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’, ‘GF’) and serves as interim Principal Recipient (PR) at the request of the Country Coordinating Mechanism (‘CCM’) or GF. In July 2014, the Afghanistan CCM requested UNDP Afghanistan to assume the PR’role for the HIV, TB, Malaria and Health System Strengthening grants under the Global Fund new funding model (the ‘Programmes’). The Ministry of Public Health, National AIDS Control Programme (MoPH) shall be the principal implementing partner (PIP) and a number of non-governmental organizations will be Sub-recipients (SR). In the role of interim PR, UNDP is responsible for the financial and programmatic management of the Global Fund grants as well as procurement of pharmaceutical and non-health items and the quality of the services provided under the programmes. In all areas of implementation, UNDP provides support to national partners to strengthen health systems to assume the PR’role when capacities permit. Central to UNDP’s work is strengthening partnerships between MoPH, other government agencies, affected communities, development partners and UN agencies to ensure more effective and inclusive governance of the response against the three diseases.

UNDP is a founding co-sponsor of the Joint UN Programme on HIV/AIDS (UNAIDS). The UNAIDS division of labor provides the framework for UNDPs response to the AIDS epidemic. UNDP’s work on HIV, health and development is organized into three main streams of work, as follows:

Mainstreaming, Gender
Governance, Human rights and Vulnerable Groups
Global Fund Partnership; Implementation Support and Capacity Development

For the implementation of the Programmes funded by the Global Fund, UNDP Afghanistan has established a Programme Management Unit (PMU) which coordinates and oversees the implementation of the Programmes and ensure compliance of the terms and conditions of the grant agreements with the GF and UNDP rules, policies and procedures. The PMU will ensure coordination with other initiatives funded by the Global Fund and other health programmes. In addition, it is critical the PMU links with other UNDP programmes in Afghanistan and also with other UNDP Country Offices acting as PR for Global Fund programmes in the region and globally.

Procurement and Supply Management (‘PSM’) costs represent a significant portion of expenditures of the Global Fund Programmes. UNDP as PR is responsible for the supplies procured for the GF until they are distributed to the end-users. Hence, UNDP strives to establish a system to monitor performance of other actors (such as institutions, sub-recipients and implementing partners) involved in procurement and/or supply management under the Programmes, where Logistics and Supply Chain Associate plays an important role.

Acting under overall guidance and supervision of head of PSM, Logistics and Supply Chain Associate is responsible for coordination of supply chain operations and associated logistics. S/he ensures timely receipt, quality-controlled storage and distribution of the goods for the Programmes. Logistics and Supply Chain Associate collects and analyzes consumption statistics and advises for minimum stock levels, order placing, and in-country re-distribution, when necessary, to avoid stock-outs or overstocking. Logistics and Supply Chain Associate manages the UNDP commodities at the CMS ensuring compliance with quality warehousing standards. S/he works in close collaboration with PMU and Operations team at the UNDP Afghanistan Country Office (CO); Sub-recipients, suppliers and freight-forwarders promoting efficient and ethical approach to ensure quality and sustainable results.

Job Summary

The Logistics and supply chain Associate ensures the implementation of the following tasks:

Job Details

Date Posted: 12 Feb 2018 Reference: 2
Closing Date: 26 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Logistics Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Service Contract Years of Experience: 6 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period:

Duties and Responsibilities

Ensures integration of supply chain management into the Programme implementation focusing on the achievement of the following results:

Provides support to PSM Officer to ensure adequate integration of supply chain management in grant/programme design, implementation and planning.
Collects consumption statistics and analyzes it versus the pipeline to further advice on minimum stock levels, timing for order placing, and in-country re-distribution, when necessary, to avoid stock-outs or overstocking.
Ensures on-going monitoring of purchase orders and agreed shipment schedules; timely informs PSM Officer and programme unit about possible delays and seeks for advice.
Liaises with suppliers and freight-forwarders to ensure timely dispatch and delivery of goods procured for the GF money.
Ensures maintenance of updated inventory data and submission of monthly inventory report/insurance declaration to designated insurance agent within the appointed timeline.
Ensures filing and submission of documents for customs clearance, tax exemption as well as for entry quality control, where applicable in accordance with the national regulations.
Ensures efficient supply chain management, including storage and distribution of commodities procured for the Global Fund Programmes focusing on the following results:

Ensures adequate planning, receipt at the port of entry, storage and further distribution of health and non-health products in country according to WHO Good Storage Practice and WHO Good Distribution Practice, in coordination with the national counterparts.
Performing functions in Atlas according to the assigned Atlas profile and updating the dashboard.
Preparing paperwork necessary to transfer assets to SRs/Gov.
Management of all assets under GF Programmes in compliance with the UNDP Asset Management Rules and Regulations including but not limited to recording, coordinating and reconciling asset inventory including physical verification of asset on sites, asset transfer, disposal, write-off and synchronization of Asset Inventory and ATLAS.
Implementing safeguarding measures to protect GF and UNDP assets from loss and damage as per UNDP corporate regulations, maintaining and updating inventories in collaboration with PMU Finance staff, timely preparation and submission of the stock reports to the nominated insurance company.
Ensures implementation of QA/QC activities focusing on the following results:

Ensures adequate management of commodities at the CMS in the acceptable quality standards; up to date inventory, safety, and generally good storage conditions.
Compliance with GF’s and national quality assurance/quality control policies and implementation of quality control measures mandatory according to GF procedures and agreed on in the Quality Assurance Plan.
Participation in regular PSM monitoring visits to the storage and distribution sites throughout the supply chain.
Coordination with other logistics clusters and logistics focal points in Afghanistan, if required.
Ensures facilitation of knowledge building and knowledge sharing focusing on the achievement of the following results:
Implementation of advice and technical support to the improvement of data management system (LMIS) for Supply Chain activities.
Identification and evaluation of potential supply chain technical assistance activities outsourced to third parties, if required;
Providing support and advice related to supply chain management to the national counterparts.
Implementation of capacity development exercises in the areas of supply chain management.
Maintaining electronic and hardcopy files and records to ensure proper accountability.
Perform other relevant task as assigned by the head of PSM section.
Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking, Informed and transparent decision making;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control and Managing conflict;
Learning and sharing knowledge and encourage the learning of others.
Corporate Competencies

Demonstrates integrity by modeling the UN values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies

Demonstrates capacity to plan and organize work effectively, including support to design, planning and implementation of projects, management of data and reporting;
Strong analytical skills and strategic thinking, including a sound understanding of the framework of UNDP’s cooperation with the GF;
Focuses on impact and results for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates resourcefulness, initiative and ability to meet tight deadlines;
Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies;
Uses knowledge and reasoning to identify the strength and weaknesses of alternate solutions, conclusions and approaches to problems;
Ability to perform a variety of specialized activities related to contract and procurement management;
Ability to provide input to business processes re-engineering;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change;
Actively works towards continuing personal learning and development;
Promotes a knowledge sharing and learning culture in the office.

Qualifications

Education:

Secondary Education (High School) or Bachelor’s degree in Business, Economics, Public Administration, Logistics, Pharmacy, Public Health or Health Systems Administration or Management.
Minimum of 6 years with High school or 4 years with Bachelors, relevant experience in supply chain management / logistics.
Experience working in/with international donor-funded projects highly appreciated
Solid experience in working with a multi-cultured group of people and systems in high-pressure environments desirable.
Strong IT skills
Experience of UN or UNDP procurement policies and procedures is an asset
Experience:

Minimum of 6 years with High school or 4 years with Bachelors, relevant experience in supply chain management / logistics.
Experience working in/with international donor-funded projects highly appreciated
Solid experience in working with a multi-cultured group of people and systems in high-pressure environments desirable.
Strong IT skills
Experience of UN or UNDP procurement policies and procedures is an asset
Language Requirments:

Fluency in English is required;
Fluency in Dari or Pashto is required.

Job Location

Afghanistan - Kabul

Education:

High School,

Submission Guideline

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=14533&hrs_jo_pst_seq=1&hrs_site_id=2

Submission Email

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=14533&hrs_jo_pst_seq=1&hrs_site_id=2

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