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National Office & Programme Support Associate

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About Food and Agriculture Organization of the United Nations

The mandate of FAO

The mandate of FAO in Afghanistan is to support agricultural and environmental rehabilitation and assist the country to become a food secure and self-reliant nation in accordance with the principles of the National Development Framework of the Afghan Government.

the development agenda belongs to the people of Afghanistan
the private sector is the principal instrument of economic growth
decision making is participatory and community-based
investment in human capital is essential
donor-funded activities must sit within the sector framework
The objective of the Organization is to improve livelihoods for all sections of the rural community based upon economically viable activities – food production, off-farm employment and trade - social cohesion and sustainable use of natural resources.

FAO works with three counterpart ministries – the Ministry of Agriculture, Irrigation and Livestock, the Ministry of Energy and Water and the Ministry of Rural Rehabilitation and Development. The FAO Representation is based in Kabul with regional offices in Herat, Jalalabad, Kandahar, Mazar-i-Sharif and Faizabad and subregional offices in Bamyan, Farah, Ghazni and Kunduz.

Job Summary

Organization Settings:
FAO assistance in Afghanistan is centered on six priority areas of support agreed with the Government: Fostering agricultural productive capacity; Improved water resource and irrigation management; Formulation and implementation of effective agricultural policies; Improved natural resource management, through sustainable environmental management; Food and nutrition security and enhanced institutional capacities to address issues regarding food safety and quality; Capacity development for emergency management.

Reporting Lines:
The National Office & Programme Support Associate provides and coordinates the program and office support activities for a large FAO Representation. The incumbent works under the overall guidance of the FAO Representative and direct supervision of the Assistant FAOR (Programme) and other international professional officers, the National Office & Programme Support Associate performs following activities / tasks:

VA NO. FAO/KBL/CO/SC/02-2018
Functional Title: National Office & Programme Support Associate
Type of Contract: National Project Personnel / Service Contract (NPP/SC)
Grade / Level: SB-3
Number of Post (s) : 01 (One)
Gender / Sex: Female Only
Duration : 06 Months
Extendable / Renewable: Extendable, Based on Satisfactory Performance & Budget Availability
Probationary Period: Initial 3 Months
Project / Programme / Unit: FAO – Representation / Country Office
Duty Station: Kabul - With Possible Domestic Field Missions within the Country
Sub – Station: Nil

Job Details

Date Posted: 12 Feb 2018 Reference: FAO/KBL/CO/SC/02-2018
Closing Date: 26 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Female
Functional Area: Programme Open Ended: NO
Nationality: Afghan Salary Range: 1214 to 1915 USD
Contract Type: Service Contract Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 6 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Office Management:
 Coordinate and control the workflow and monitor office support processes and products, including management information, for quality and efficiency; prioritize, distribute and monitor work of subordinate staff for whom the incumbent is the immediate supervisor;
 Receive, screen, draft, format, distribute and monitor correspondence and other forms of documentation; select and abstract pertinent material for supervisor’s review; identify complex or sensitive material for special treatment; review and monitor outgoing correspondence and documentation for correct format, grammar, spelling and conformance with FAO policies and procedures;
 Screen calls, respond to complex enquiries, resolve non-recurring matters and difficult issues while referring to respective units;
 Manage the FAO Representative/Country Director calendar, schedule appointments independently as appropriate, brief the FAOR/CD on matters before the meetings; receive visitors, including high ranking officials from within and outside the organization;
 Maintain control of records and follow-up on deadlines to FAOR/CD and head of units or officers for their action;
 Undertake research on office management issues in consultation with professional staff (unit heads)in the office; select a variety of information from various sources and present results in concise format;
 Be responsible for protocol liaison activities with Host Government;
 Participate in the organization of meetings, seminars and events, including those with high ranking officials, including preparation of correspondence and background documents for participants; take minutes of the office internal meetings;
 Perform other related duties required to ensure efficient office support to the Representation.

Programme Support:
 Supports Programme unit in collecting of data and other information on development and/or subject-matter activities of the country or area;
 Supports in maintains, logs, files and updates records in prescribed format for subsequent use;
 Supports in processes and examines the information and data in accordance with instructions received, making necessary abstracts and computations;
 Supports in maintains and keeps current registers and control plans on the status of project at the formulation, implementation and operational stages;
 Supports in preparing of background material, working papers and tables for briefing and review sessions;
 Supports in summarizing of information reflecting current obligations and future Programme and/or budgetary implications;
 Supports in carrying out specific operation/control tasks for Programme/project implementation;
 Assist and supports in translation of Government Letters, reports related to formulation of the new projects, World Food Day (WFD) Papers and other documents related to Programme;
 Performs other related duties as assigned by the Assistant FAOR (Programme);

Travels to Provinces

Require Travels to Provinces

Qualifications

Education:
 University degree in Business Administration, General Management, LLB, Economics, Agriculture or closely related field;

Work Experience:
 At least five (05) years of relevant work experience in applications of office and Programme support /management, PA (Personal Assistant) executive associate, administration, human resources or closely related fields;
 Previous work experience with UN is an advantage;

Other Desirable Skills:
 Strong interpersonal and communication, reporting and presentation skills, analysis and interpretation of data, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
 Good understanding and Familiarity with UN development/ humanitarian program and working methods, particularly with FAO policies, financial, administration and programming procedures is an asset.
 Good computer skills with extensive experience in word processing, spreadsheets, and other software application
 Good writing skills in English
 Good knowledge of protocol, good judgment and initiative;

Language Skills:
 Excellent knowledge of English and local languages, both spoken and written skills.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Agriculture

Submission Guideline

Interested Afghan nationals should complete the FAO Personal History Form (PHF) and submit it along with their application letter and CV to the email address below, clearly mentioning the vacancy number and post title (National Office & Programme Support Associate FAO/KBL/PRJ/SC/02-2018) in the subject line of the email, otherwise your email will not be considering for further process.

NOTE: Applicant who failed to attach the FAO Personal History Form (PHF) their Application will not be considered for further process.

The above required documents can also be submitted in writing (marked “Confidential” and clearly indicating on the sealed envelope the Vacancy Announcement number & position title) to: the Assistant FAO Representative (Administration), FAO Representation, Ministry of Agriculture, Irrigation and Livestock, Jamal Mina, Opposite Kabul University, Kabul, Afghanistan.

The FAO PH Form can be downloaded using the following internet link:

http://www.jobs.af/jobsMediaFiles/1342949805.doc

The last date for receiving applications is 26 February 2018. Please note that applications received after closing date will not be given consideration. Only short listed candidates whose applications respond to the above criteria will be contacted for test/interview.

ADDITIONAL NOTES:
 Only Shortlisted candidates will be contacted for the interview/test.
 Application received after closing date will not be given consideration.
 Please make sure to sign the first page of your PHF while applying for the vacant post.
 Do not forget to write the post title and VA number on subject of your email.
 Regret letter will only be sent to interviewed candidates.

Submission Email

FAOAF-vacancies@fao.org

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