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National Programme Associate (Programme Development)

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About Food and Agriculture Organization of the United Nations

The mandate of FAO

The mandate of FAO in Afghanistan is to support agricultural and environmental rehabilitation and assist the country to become a food secure and self-reliant nation in accordance with the principles of the National Development Framework of the Afghan Government.

the development agenda belongs to the people of Afghanistan
the private sector is the principal instrument of economic growth
decision making is participatory and community-based
investment in human capital is essential
donor-funded activities must sit within the sector framework
The objective of the Organization is to improve livelihoods for all sections of the rural community based upon economically viable activities – food production, off-farm employment and trade - social cohesion and sustainable use of natural resources.

FAO works with three counterpart ministries – the Ministry of Agriculture, Irrigation and Livestock, the Ministry of Energy and Water and the Ministry of Rural Rehabilitation and Development. The FAO Representation is based in Kabul with regional offices in Herat, Jalalabad, Kandahar, Mazar-i-Sharif and Faizabad and subregional offices in Bamyan, Farah, Ghazni and Kunduz.

Job Summary

Organization Settings:
FAO assistance in Afghanistan is centered on six priority areas of support agreed with the Government: Fostering agricultural productive capacity; Improved water resource and irrigation management; Formulation and implementation of effective agricultural policies; Improved natural resource management, through sustainable environmental management; Food and nutrition security and enhanced institutional capacities to address issues regarding food safety and quality; Capacity development for emergency management.

Main Purpose:
The Programme Associate (Programme Development) is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division's (FAAFG) work Programme, planning and budgeting activities. He/she provides procedural guidance to Assistant FAOR (Programme) and other technical and none-technical staff in the division;

Reporting Lines / Supervision Received/Exercised:
The Programme Associate (Programme Development) works under the overall guidance of the FAO Representative and the direct supervision of the Assistant FAOR (Programme), in close collaboration with operations, project management and administrative staff of FAO in Afghanistan. The incumbent operates independently and takes decisions on work priorities. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other Programme support and development;

Working Relationship:
The Programme Associate (Programme Development) works closely with the wide range of colleagues in the FAO Representation and with the client departments, offices and projects, ensuring the consistency and quality of Programme/project support services provided by the FAO Representation;

Impact of Work:
The incumbent's work impact directly on the smooth operations and performance of the division's Programme/project activities and development. He/ she plays a lead role in the provision of Programme support services for successful achievement of the organizational unit's mandate.


VA NO. FAO/KBL/CO/SC/03-2018
Functional Title: National Programme Associate (Programme Development)
Type of Contract: National Project Personnel / Service Contract (NPP/SC)
Grade / Level: SB-3
Number of Post (s) : 01 (One)
Gender / Sex: Male/Female
Duration : 06 Months
Extendable / Renewable: Extendable, Based on Satisfactory Performance & Budget Availability
Probationary Period: Initial 3 Months
Project / Programme / Unit: FAO – Representation / Country Office
Duty Station: Kabul - With Possible Domestic Field Missions within the Country
Sub – Station: Nil

Job Details

Date Posted: 12 Feb 2018 Reference: FAO/KBL/CO/SC/03-2018
Closing Date: 26 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Programme Open Ended: NO
Nationality: Afghan Salary Range: 1214 to 1915 USD
Contract Type: Service Contract Years of Experience: 7 Year(s)
Contract Duration: 0 Year(s) & 6 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Key Functions/Results:
 Monitor both Regular Programme and project budgets ensuring that funds are properly allocated and reported upon and take corrective action if required; inform management of any budget issues that may require attention;
 Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
 Participate in the development, implementation and evaluation of the assigned programmes/projects; monitors and analysis Programme/projects development and implementation;
 Supports the design and implementation of a system for M&E of major programmes implemented by FAO – Afghanistan;
 Assist FAO’s government counterparts to plan and organize M&E training programmes, identify needs for capacity development in assessment, M&E;
 Provides training on data management techniques and M&E methodologies to staff involved in different Programme/projects activities, particularly in topics related with the food security, agriculture, and nutrition;
 Ensure that M&E findings are effectively disseminated to all staff and all relevant stakeholders at national level and provided technical support when required;
 Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division;
 Support efficient coordination between FAO provincial and regional offices for operational matter relevant to Programme.
 Prepares project budget revisions in consultation with budget holders;
 Prepares background material, working papers and tables for briefing and review sessions;
 Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
 Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
 Assist in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
 Respond to a variety of routine queries and provide clarifications on Programme and project matters; inform management and team members of processes, procedures and time frames to secure administrative services needed for Programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
 Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on Programme/project activities; generate periodic or ad-hoc management reports;
 Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
 Provide procedural guidance to other staff in the work unit;
 Review and make recommendations to improve current Programme/projects administration procedures and processes;
 Translation of Government Letters, reports related to formulation of the new projects, World Food Day (WFD) Papers and other documents related to Programme;
 Performs other related duties/functions as assigned by the Assistant FAOR (Programme);

Travels to Provinces

Require Travels to Provinces

Qualifications

Education:
 University degree in Business Administration, Social Science, International Law, Economics, Agriculture or closely related field;

Work Experience:
 At least seven (07) years of relevant work experience in the provision of Programme/project development and support services, M&E, operations, administration, or other related disciplines with an international NGO, Government of Afghanistan, or UN Organization in a multi-cultural offices environment is required.;
 Previous work experience with UN is an advantage;

Other Desirable Skills:
 Strong interpersonal and communication, reporting and presentation skills, analysis and interpretation of data, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
 Good understanding and Familiarity with UN development/ humanitarian program and working methods, particularly with FAO policies, financial and budget, administration and programming procedures is an asset.
 Good computer skills with extensive experience in word processing, spreadsheets, and other software application
 Good knowledge of protocol, good judgment and initiative;
 Good knowledge of corporate information systems
 Good knowledge of communication and documentation standards

Language Skills:
 Excellent knowledge of English and local languages, both spoken and written skills.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Programme

Submission Guideline

Interested Afghan nationals should complete the FAO Personal History Form (PHF) and submit it along with their application letter and CV to the email address below, clearly mentioning the vacancy number and post title (National Programme Associate FAO/KBL/CO/SC/03-2018) in the subject line of the email, otherwise your email will not be considering for further process.

NOTE: Applicant who failed to attach the FAO Personal History Form (PHF) their Application will not be considered for further process.

The above required documents can also be submitted in writing (marked “Confidential” and clearly indicating on the sealed envelope the Vacancy Announcement number & position title) to: the Assistant FAO Representative (Administration), FAO Representation, Ministry of Agriculture, Irrigation and Livestock, Jamal Mina, Opposite Kabul University, Kabul, Afghanistan.

The FAO PH Form can be downloaded using the following internet link:

http://www.jobs.af/jobsMediaFiles/1342949805.doc

The last date for receiving applications is 26 February 2018. Please note that applications received after closing date will not be given consideration. Only short listed candidates whose applications respond to the above criteria will be contacted for test/interview.

ADDITIONAL NOTES:
 Only Shortlisted candidates will be contacted for the interview/test.
 Application received after closing date will not be given consideration.
 Please make sure to sign the first page of your PHF while applying for the vacant post.
 Do not forget to write the post title and VA number on subject of your email.
 Regret letter will only be sent to interviewed candidates.

Qualified female candidates are highly encouraged to apply!

Submission Email

FAOAF-vacancies@fao.org

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