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Admin & Finance Officer

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About CARD-F

The Comprehensive Agriculture and Rural Development Facility (CARD-F) works on behalf of the Government of the Islamic Republic of Afghanistan (GOIRA) to deliver sustainable economic development in the rural economy at the district level. CARD-F seeks to provide a means of designing, coordinating, funding and implementing high-impact interventions through an integrated Economic Development Package (EDP) for targeted districts.
EDPs address issues of markets, agricultural production, processing and infrastructure in an integrated manner to promote growth and build on- as far as possible- existing programs and projects.
CARD-F functions under the auspices of an Inter-Ministerial Committee comprising: Ministry of Agriculture, Irrigation and Livestock (MAIL), Ministry of Rural Rehabilitation and Development (MRRD) and the Ministry of Finance (MOF) under the chairmanship of the Ministry of Counter Narcotics (MCN).
CARD-F has successfully completed its Phase 1 and its Phase 2 will last until the end of 2018 and during this time CARD-F plans to cover all Provinces in Afghanistan. CARD-F is also a sub-component of the National Priority Program 2 (NPP2).
While presently externally funded by the Government of United Kingdom (DFID) and the Government of Denmark (DANIDA), other donors such as USAID, European Union and JICA have shown keen interest in funding CARD-F beyond its Phase 2.

Job Summary

Detailed responsibilities of the Admin & Finance Officer are as following:

• Devise and implement secretarial, clerical and administrative routines so that managers and staff are able to produce reports, programs and other outputs efficiently and effectively;
• Responsible for the preparation of all financial reports including: general ledger, budget performance/monitoring, payroll, inventory, and fixed asset register;
• Support the Provincial office in managing CARD-F administrative and other functions, including HR, procurement and office administration etc;
• Develop and maintain databases, filing systems and libraries so that information, reports, studies, assessments and other documents from the Districts, Provinces and other Ministries, agencies and donors can be stored, archived, interrogated and retrieved as they are needed;
• Ensure that all business processes by CARD-F are backed-up by required supporting documents and appropriate financial monitoring systems for all payments, including contract payments, sub-contract payments, award and amendment of contracts etc;
• Do monthly reconciliations with HQ Office;
• Prepare monthly financial statements, quarterly financial management reports and annual financial statements;
• Support the production, formatting, editing, printing and distribution of project documents;
• Maintain, monitor and replenish office supplies, goods and services (including cleaning, and security) and record and report on capital expenditures in accordance with Government of Afghanistan and DFID procurement guidelines and regulations;
• Create clerical routines and retrieval systems which allow for the effective administration of all incoming and outgoing hard copy correspondence;
• Maintain the diaries of designated personnel, and arrange meetings, rooms, and accommodation and travel arrangements where appropriate;
• Maintain a log of project and program records and activities so that progress against plans can be monitored and assessed;
• Uphold, protect and promote CARD-F’s core values, operating standards, protocols and HR policies and procedures so that customers, clients, suppliers, partners and employees respect and enjoy working with the facility;
• Undertake any additional tasks and responsibilities that may be assigned by the Provincial Manager or Financial Controller;
• The candidate shall be willing to travel to target districts of Helmand under CARD-F Projects,

Job Details

Date Posted: 14 Feb 2018 Reference: CARD-F-HRT-4-18
Closing Date: 23 Feb 2018 Work Type: Part Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: Yes
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Long-term Years of Experience: 4 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

The Admin & Finance Officer will work under the direct supervision of Herat Provincial Manager and will constantly liaise and report to Financial Controller in Kabul for the successful implementation of CARD-F interventions in Herat Province and Provide full secretarial, clerical and administrative services and support to a team of managers and staff within CARD-F in Herat.

Travels to Provinces

Require Travels to Provinces

Skills

• Fluency in English, Pashto and Dari: expected to work independently using the language required, to prepare a variety of written communications (correspondence, reports, working papers, etc.), and to participate actively in meetings and in work related discussions.
• Ability to use computers and have working knowledge of MS Office, Spread Sheet or Excel, and other software
• Dynamic person with strong initiative
• Professional attitude, integrity and project focused.
• Team player with decision-making ability.
• Maintain excellent working relationships with all staff.

Qualifications

Education
• Bachelor degree (from a recognized educational institution) in Finance and/or accounting
• Master’s degree in relevant field will be given preferrence.


Experience:
• Minimum 4 years of experience in field of Administrative and Finance with donor funded Organizations.

Job Location

Afghanistan - Herat: PROVINCIAL CENTER (HERAT)

Education:

Bachelors Degree, Account/Finance

Submission Guideline

Please read the submission steps in order to have a successful application.
By Electronic submission:
 Preferably, you should apply electronically by sending your CV and a one-page cover letter explaining your interest and suitability for the position to Email address given below.



 Please specify only and only vacancy number “CARD-F-HRT-4-18” in the subject line of your Email
 DO NOT attach any other documents and certificates only Your CV and
Cover letter

By Hard Copy
Alternatively, you may submit a hard copy of your CV and a one-page covering letter in an envelope marked “Confidential”. Please note clearly on the envelope the VA number and position for which you are applying for. The envelope should be addressed to:
HR-Department address:
CARD-F Office, Evergreen Building, Ministry of Agriculture Irrigation and Livestock, Kart-e-Sakhi Square, Jamal Meena, Kabul, Afghanistan.
PLEASE NOTE:
1. Candidates from Herat province will be given preference:
2. Applications received after the deadline will not be considered.
3. Only short listed candidates will be contacted.

Submission Email

jobs@cardf.gov.af

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