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Transport Assistant

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About UN-Habitat

The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all. The main documents outlining the mandate of the organization are the Vancouver Declaration on Human Settlements, Habitat Agenda, Istanbul Declaration on Human Settlements, the Declaration on Cities and Other Human Settlements in the New Millennium, and Resolution 56/206.

By working at all levels and with relevant stakeholders and partners, the agency contributes to linking policy development and capacity-building activities with a view to promoting cohesive and mutually reinforcing social, economic, environmental and countries’ policies and programmes in human settlements in conformity with international practices and covenants.
UN-Habitat Afghanistan: The United Nations Human Settlements Programme, UN-Habitat, has been working within Afghanistan since 1992 with funding support of USAID, Japanese and Australian Governments, EU, DFID, CIDA, Swiss Agency for Development and Cooperation (SDC), Kingdom of the Netherlands and several bilateral donors as well as the World Bank. During this period, its Programme expanded to include a wide range of human settlements initiatives, from small-scale neighbourhood level improvement schemes to community empowerment.

UN-Habitat has been assisting the Islamic Republic of Afghanistan through a number of projects, both urban and rural, supported by different donors:

The Afghanistan Urban Peace building Program (AUPP): The Afghanistan Urban Peace building Program (AUPP) is a three-year program that concentrates on peace building by strengthening the delivery of urban safety services, improving local government responsiveness and accountability, and enhancing partnerships between government, communities and civil society. It is predicated on the vital linkage between state-society relations, local government capacity and basic service provision in strengthening safety and security.
AUPP targets eight of Afghanistan’s most strategic cities: Kabul, Herat, Mazar-e-Sharif, Jalalabad, Kunduz, Farah, Nili and Bamyan. It is implemented under the leadership of the Ministry of Urban Development and Housing, the Independent Directorate of Local Governance, Ministry of Interior and Kabul Municipality, with technical support from UN-Habitat. The Swiss Agency for Development and Cooperation and the Kingdom of the Netherlands fund the program.

The Citizens’ Charter Afghanistan Program (CCAP): is a Government Program that aims to provide basic services to all citizens of Afghanistan over the next 10 years. The Government will provide the resources and support to construct or rehabilitate infrastructure and provide the most important services – drinking water, health, education, electricity, water systems and roads. CCAP is a national program, implemented by Deputy Ministry for Municipalities (DMM), Kabul Municipality, and other municipalities financed through on-budget mechanisms. UN-Habitat Afghanistan will support and oversee the design and implementation of the urban component of the program; ‘Citizens’ Charter in Cities’.


Clean & Green Cities (CGC): The Clean and Green Cities (CGC), is funded by USAID and operates for two years (July 2016 to May 2018). The purpose of this Grant is to provide a basic labor stimulus and stabilization package for nine strategic Afghan cities. The overall objectives of the grant are to (1) improve state –society relations where urban citizens see municipalities delivering basic neighborhood services; (2) establish a cleaner, safer, and healthier urban environment and public spaces; (3) improve urban and household economies, especially for the most vulnerable households, including at risk youth; and (4) increase private sector confidence and investment. CGC will invest in labor intensive urban clean-up, repair, beautification, and basic solid-waste management activities. The expected impacts are: (i) improve well-being of citizens and urban environmental quality, (ii) increased trust between citizens and municipalities and strengthened government legitimacy, and (iii) augmented economic and labor stimulus to the poorest households which will have multiplier effects on the urban economy, (iv) Increased private sector confidence and investment for job creation.

Project for City Resilience (PCR): UN-Habitat will start the Project for City Resilience from April 2017 in cooperation with the Government of Afghanistan.
The programme will address disaster risk reduction (DRR) and resilience of Afghan cities at three interlinked levels - community, city and national. It will demonstrate how the post-2015 frameworks and agendas can be localized in a coherent and integrated manner, leading to safe, resilient and sustainable urban development in the country.
This two year programme is planned to will be implemented in the cities of Kabul and Mazar-i-sharif, funded by the Government of Japan.

Housing, Land and Property Task Force (HLP-TF): UN-Habitat chairs the National Housing, Land and Property Task Force (HLP-TF) together with UNHCR and NRC within the humanitarian coordination system in Afghanistan. The HLP-TF as a part of the Afghanistan Protection Cluster brings together humanitarian, development, human rights NGOs, UN agencies and government counterparts at national and regional levels working on HLP issues to facilitate a systematic approach to housing, land and property rights protection of displaced population, and other persons at risk of HLP rights violations- this includes landlessness and homeless persons.
The HLP-TF aims to achieve its objective by a) improving access to land, b) strengthening security of tenure and adequate housing c) addressing HLP disputes and strengthening access to civil documentation and d) ultimately the durable solutions of the displaced population.

City for All (CFA): UN-Habitat is supporting the Government to implement the City for All (CFA) programme in nine municipal authorities (Herat, Farah, Mazar, Jalalabad, Kandahar, Bamyan, Nili, Kunduz and Kabul), between 2016-2020 through two projects: Municipal Governance Support Programme (MGSP) funded by European Union, and Strengthening Municipal Nahias Programme (K-SMNP) funded by USAID. The two projects have the same overall objectives and follow a similar approach. They will henceforth be implemented concurrently under the umbrella CFA programme. The expected outcomes of the programme are:
(1) Strengthened municipal capacities and systems for urban planning, land management and municipal finance; (2) Improved municipal service delivery and strengthened social contract between citizens and municipal authorities; (3) Improved enabling environment for municipal governance, local economic development and service delivery.


Knowledge Management Unit (KMU): The overall objective of KMU is to strengthen UN-Habitat in terms of the quality based delivery of programmes, research, publications, and reports and to improve the current and future management of outputs, outcomes and impacts through UN-Habitat Result Based Management policy.
Sustainable Human Settlements in Urban Areas to Support Reintegration in Afghanistan (SHURA): The overarching intention of the programme is to provide a platform for returnees and protracted IDPs to reintegrate and become productive citizens of Afghanistan as quickly as possible. Integrating the lessons of the past decade of responses to displacement in Afghanistan, the program is based on the rapid identification and allocation of appropriate land to returnees and IDPs in proximity to livelihood opportunities as the foundation for self-reliance. Following the identification of sites, the settlement will be directed based on a comprehensive assessment of sites’ carrying capacity, economically, environmentally and socially. A rapid land allocation process based on collective, ‘permission to stay’ tenure arrangements will allow beneficiaries to occupy land with minimal delays and will form the basis for the subsequent allocation of land titles. Humanitarian assistance will be distributed in locations where returnees and IDPs have access to adequate opportunities to become self-reliant and long term tenure security. Permanent development interventions to improve access to basic services and shelter will be delivered in parallel with humanitarian assistance, augmenting self-reliance, avoiding the creation of dependent ‘camps’ and bridging the humanitarian/development ‘gap’. The SHURA programme thus seeks to provide a platform from which returnees and IDPs can be the driving force behind their own integration and development by becoming productive members of hosting areas

Job Summary

UN-Habitat Afghanistan Programme is responsible for providing professional, timely, accurate, effective and efficient support to the country office programme by ensuring that financial resources are unitized in the best interest of the organization and in line with UN rules and regulations. The Operations Section comprise of Finance Management, Human Resources, Procurement, Office Management, Grants/Contracts Management, Information Communication Technology and Security and Safety Units.
Under the direct supervision of the Office Management Officer, and in collaboration with the Head of Operations, Afghanistan Programme, the incumbent will provide support to the country level operations of programme/projects in Afghanistan by ensuring all transport related issues are monitored and well-managed for result-oriented delivery of the country programme/project operations.

Job Details

Date Posted: 20 Feb 2018 Reference: 2018-02-153
Closing Date: 18 Mar 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Transportation Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Contractor Years of Experience: 2 Year(s)
Contract Duration: 1 Year(s) & 3 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Within delegated authority, the Transport Assistant will be responsible for the following duties:
a) Manage and supervise drivers in their duties and responsibilities and work.
b) Ensure all drivers comply with security rules and regulations, organizing refresher training when needed in liaison with Security Unit.
c) In Liaison with Security Officer, ensure all new drivers receive an in-depth briefing on induction regarding UN-Habitat Afghanistan programme rules and regulations in connection to UN Vehicles and security.
d) Responsible to ensure vehicles are in good working condition, regular maintenance is conducted and repairs are carried out in a timely manner.
e) Ensure all vehicles have relevant and updated documents and registration papers.
f) Coordinate with Security Unit to ensure all vehicles have all necessary mission kits and safety equipment.
g) Order and maintain a store of spare parts for normal services.
h) Maintain and update transport spreadsheet, recording of trip logs, fuel usage and vehicle history.
i) Monitor and control vehicle trip sheets and perform regular checks on these documents to ensure there are no irregularities or disparities in fuel consumption.
j) In liaison with Security Unit, coordinate the dispatching of vehicles in a timely manner and notifying drivers of any change in security situation and coordinate the dispatching of vehicles for international staff movements before and after work hours.
k) Establish, implement and monitor a work schedule for drivers, to ensure optimal use of driver time, varying driver schedules/shifts based upon demand.
l) Responsible for issuing and receiving vehicle keys and airport parking billings.
m) Ensure drivers perform daily maintenance, cleaning and routine checking of the vehicles.
n) Maintain vehicle and transport record keeping ensuring transparency and accountability.
o) Any other duties assigned by Office Management Officer.
COMPETENCIES
Professionalism: Knowledge of the Organizations rules and regulations as they pertain to the provision of logistics support; Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Travels to Provinces

Require Travels to Provinces

Skills

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required. For this post, fluency in oral and written English and Local/National Language (i.e. Dari and/or Pashto) of the duty station is required.
Other Key Competencies:
a) Working knowledge of MS Office application (Word, Excel), email/internet.
b) Is a team player who has good interpersonal skills.
c) Is able to develop and manage schedules and plans.
d) Be able to work in a multi-cultural environment.
Assessment Method:
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Qualifications

Completion of High school education is required.
A minimum of two (2) years of progressively responsible experience is required.

Job Location

Afghanistan - Kabul

Education:

High School, General

Submission Guideline

Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting the following documents to:
• Letter of interest with clearly indicates the VA number (2018-02-153) as subject of Email Request.
• Updated and signed UN Personal History Form P.11 for Individual Contractor (IC) attached to the VA

Failure to comply with the above requirements (not signed P11 forms and no indication of VA number as subject of request/email, will result in not considering the application.

Additional Considerations
• UN-HABITAT is committed to gender balance in all functions and at all levels. Female candidates are therefore especially encouraged to submit applications.
• Applications received after the closing date will not be considered.
• Only short-listed candidates will be notified or contacted.

Submission Email

vacancies@unhabitat-afg.org

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