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Senior Admin & HR Officer

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About PLACED/MoLSAMD

This is a unique opportunity. We are looking now for new team members with the potential to be the future leaders of public services in the country. We promise to take you outside of your comfort zone. To expose you to learning from some of the best in the world. To demand extraordinary performance from you. And to give you a career-defining opportunity.

PLEASE READ THIS ADVERTISEMENT CAREFULLY. ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED. (This is a re-advertisement for the team, now that funding is in place. Previous applicants are encouraged to re-apply but must please submit new applications in full.)

We are building a team in the Ministry of Labor Social Affairs Martyrs and Disabled (MoLSAMD), with funding from the Afghanistan Reconstruction Trust Fund and technical assistance from the World Bank. This team is going to oversee two ground-breaking employment programs under the PLACED Project. The programs will be contracted out with innovative ‘payment by results’. You will be founding members of a new ‘centre of excellence’ in performance-based contracting and program management. In the process, you will deliver real, lasting social impact through helping as many people as possible to find jobs.

For the Senior Admin & HR Officer appropriate experience is required of providing administration in busy offices, including provision of HR support. You will also enjoy rolling your sleeves up and taking the initiative. You will enjoy working in a team and have great interpersonal skills. You will have an exceptional eye for detailed and people will view you as highly organized.

You must also have excellent communication skills, including very high-level written and spoken English. The team will operate in English, managing international contractors and with most of the team’s training in English.

Introduction:

The Government of the Islamic Republic of Afghanistan, Ministry of Labor, Social Affairs, Martyrs and Disabled (MoLSAMD) in particular, is planning to prepare for project activities with a Project Preparation Grant (PPG) from the Afghanistan Reconstruction Trust Fund (ARTF). The project is called PLACED. Under the PLACED PPG, three distinct activity components are defined: (i) opening a managed international labor migration corridor to GCC countries, (ii) enhancing the employability and employment outcomes for high school graduate jobseekers through supported job search and possibly private sector internships and, (iii) integrated capacity building at MoLSAMD for the management of the pilots under the PPG as a core for sustained capacity to manage employment programs. The pilots will target two discrete groups of unemployed Afghans, designed to meet the identified needs of these groups and their potential employers, thereby increasing the jobseekers’ employability. The implementation of the pilots will be integrated with extensive on-the-job capacity building at MoLSAMD on key aspects of contracting and managing high-performing labor market programs.

The PLACED pilots will service approximately 4,400 jobseekers. Learning from these pilots will be informed by rigorous monitoring and evaluation, leading to the scaling up and rollout of these interventions. Following a period of MoLSAMD team building, procurement, (c.6 months) and implementation (c.4 months), the pilots will run for up to 21 months, with interim evaluations (and emerging recommendations) prepared after the first, and second years. The components are expected to be structured as follows:

Component 1: PLACING LABOR ABROAD (PLA) Pilot: This component will target unskilled and low-skilled Afghan male jobseekers, with the objective of: (a) preparing them for identified job opportunities in GCC countries; (b) matching them with those vacancies; (c) facilitating their travel to the host country and settling in; (d) supporting the employer (and covering salary costs) for the first two weeks of on-the-job training, and; (e) establishing systems for payroll deductions and remittances to cover some program costs as well as transfers back to families. The objective is to enhance these jobseekers in the eyes of GCC employers and inform the development of efficient systems for managed labor migration to GCC countries. The project will also aim to include mechanisms to ensure the safety and wellbeing of the participants while working abroad. The proposed pilot will finance activities to help approximately 2,000 participants.
Component 2: CONNECTING WITH EMPLOYMENT DOMESTICALLY (CED) Pilot: The biggest challenge for young job applicants with a reasonable level of appropriate skills (notably literacy and numeracy), as identified by employers, is a lack of soft skills and workplace awareness, including knowledge of workplace culture and employer expectations. Often this is as a result of a lack of work experience, and it is exacerbated by a lack of any understanding of how to find and communicate with potential employers. This component will target beneficiaries between 18 and 29 years of age who have completed high school. The pilot aims: (a) to assist as many jobseekers as possible to secure good jobs through intensive supported job search, and (b) for those who cannot access employment given personalized job search support, provide private sector internships to enhance employability through supported work experience. The pilot will ensure parity of outcomes for women and men, providing additional support as required for any female jobseekers. The proposed pilot will finance activities to help approximately 2,400 youth (50% male and 50% female) during the two and a half years of implementation.
Component 3: Integrated capacity building: This component will aim at strengthening the capacity and performance of MoLSAMD in delivering the PLACED pilots, and eventually contracting and managing national employment programs, through an innovative program of technical assistance. In particular, a team recruited with support under this component within MoLSAMD will undertake procurement, implementation, and contract/performance management, including monitoring and evaluation activities. A capacity-building program will be launched, with each stage of the pilot programs preceded by technical assistance workshops equipping the MoLSAMD team with the required knowledge and skills. The personnel initially recruited under the PPG are expected to transition to civil service positions requiring similar competencies learned throughout the PPG implementation.
The Ministry of Labor, Social Affairs, Martyrs and Disabled, implements this project under the overall supervision of the Deputy Minister for Labor Affairs (and in his/her absence the Minister). In close cooperation with the Director of Labor Market Studies, and under the guidance of the Steering Group, the project is led by the PLACED Project Director.

Job Summary

The Senior Admin & HR Officer will work under the overall supervision of the Project Director. The duration of the assignment will be 24 months. The assignment will involve specifically the following activities:

Job Details

Date Posted: 04 Mar 2018 Reference: MoLSAMD-ILM-DLMI/IC-04.1
Closing Date: 27 Mar 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Human Resource Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Consultant Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

• Administer the open and transparent recruitment of any new staff to fill positions identified by the Project Director, including preparing position descriptions and advertising widely;
• Administer the selection process;
• Conduct background checks for newly hired employees with their current and previous employers;
• Issue the employment offer and contract;
• Administer the induction and orientation of newly hired employees;
• Maintain the team’s attendance roll and (if required) time sheets, as well as all leave and sickness records;
• Provide administrative support (scheduling, paperwork, record keeping etc.) for staff appraisals, ensuring these happen in a timely manner;
• Assist employees with routine personnel-related questions and issues;
• Provide the full range of administrative support to the team (including provision of stationery and other supplies, maintenance of records, coordination with IT and other technical teams);
• Supervise the office and housekeeping activities;
• Help in the preparation and running of workshops and seminars;
• Ensure all phone calls to the office are answered quickly and politely and that any actions arising are followed up;
• Draft or prepare correspondence as required;
• Assist the team, and the Director in particular, with diary management and meeting bookings;
• Meeting and greeting guests to the team and supporting meetings;
• Perform other job related tasks as assigned by the Project Director or other designated team members.

Travels to Provinces

Require Travels to Provinces

Qualifications

a) Having at least a Master’s or its equivalent degree with 3 years working experience or having Bachelor's degree with 5 years relevant experience.
b) Experience of the full range of administrative tasks in busy offices, including having significant personal responsibility for provision of administration;
c) Demonstrable IT skills, including word processing, email and diary management (and ideally databases);
d) A high level of spoken and written English, including formal letter writing.

The team will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Procurement Regulations for IPF Borrowers
https://consultations.worldbank.org/Data/hub/files/consultation-template/procurement-policy-review-consultationsopenconsultationtemplate/phases/annex_f_procurement_regulations_for_borrowers_june_11_2015.pdf
Remunerations:
Salary will be as per the National Technical Assistance (NTA) Remuneration Policy of the Islamic Republic of Afghanistan.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree,

Submission Guideline

The selection process for these unusual positions is going to be unusually rigorous. Only the best need apply! We expect at least half of our team to be female.

Interested candidates should submit their applications, in writing, to the National Skills Development Program (NSDP), Ministry of Labour, Social Affairs, Martyrs and Disabled located in first Macroryan, Kabul, or e-mail their application (indicating in the subject line the VA number and the title of the post applied for) to: Mohammad Haroon Sherzai

In the first instance, please send the following THREE things (all in English):

• Your curriculum vitae (including full contact details);
• A covering letter of no more than one page, telling us which role(s) you are applying for and why you are interested;
• One page explaining what you think are the ingredients of a high performing team and office.

Please note that if you do not submit these three things as described, your application will NOT be considered.

The closing date for applications is midday on the 18th March 2018. Selection days will commence 25th March. Selection days will be conducted in English and will include a written test, an interview and a presentation.

Submission Email

placed.molsamd@gmail.com must have in CC: hashimisa@hotmail.com/ajmal.qaboli@yahoo.com

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