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FINANCE MANAGER

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About DAI

BACKGROUND:
DAI is implementing the USAID funded program Promote: Women in the Economy (WIE) throughout Afghanistan. The objective of this project is to enable Afghan women to increase their participation in the mainstream, formal economy by securing employment with advancement potential and by helping women-owned businesses or businesses that employ women to grow.

Job Summary

PURPOSE:
The Finance Manager will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems. The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervise and support the project’s Field Accountant.

Job Details

Date Posted: 06 Mar 2018 Reference: DAI/WIE
Closing Date: 27 Mar 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Long-term Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

OBJECTIVE AND DUTIES:
Management
• Responsible for providing training, guidance and direction to project Accounting/Finance staff
• Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and make recommendations to project management
• Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas

Financial Reporting
• Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting)
• Reviews and submits monthly reconciliation reports
• Monitors and submits advance, commitment, and grant reports as applicable
• Develops and submits other project reports necessary and based on registration requirements to local authorities
• Oversees the reporting of expenses by regional offices (if applicable)
• Monitors and reports on partner/vendor payment schedules and obligations
• Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable

General Accounting/Financial Management
• Reviews wire requests for field project implementation
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensures the timely deposit of cash receipts
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
• Ensures the safeguard of bank checks, and cash receipts
• Manages banking relationships and coordinates periodic updates for account signatories
• Reviews and approves bank reconciliations performed by the field accountant
• Maintains file management systems for soft and hard copy documentation
• Supervises periodic cash counts
Travel Advances & Reimbursements
• Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel
• Maintains procedures to ensure accurate and timely reconciliation of travel advances
• Reviews outstanding advances and aging reports for accuracy
Payroll
• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
• Ensures staff compliance with timekeeping policy and recordkeeping
• Serves as backup for payroll processing when applicable

Travels to Provinces

Require Travels to Provinces

Skills

Other
• Oversee and monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s operations system (TAMIS), etc.
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the FOM
• Ensures accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.
REPORTING:
• The position reports to the Project Manager.

Qualifications

Bachelor's degree

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, Account/Finance

Submission Guideline

to apply: Please send your CV & Covering letter to below email address and include FINANCE MANAGER in the subject line of the application

Submission Email

DAIWIE@dai.com

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