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Afghanistan Country Finance Monitor

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About Shan Globe Consulting Company

SHAN GLOBE CONSULTING (here after SHAN) is an Afghan independent consultancy firm founded on July 11th, 2010 with license number D-35358 from Afghanistan Investment Support Agency (AISA) in Kabul, Afghanistan. SHAN came to existence with combining of entrepreneurial, managerial, human and technical skills of its founders, in order to facilitate private and public sector organizations in achieving their goals. SHAN founders diversely specialises in fields of technical writing and translation, financial economy, management, commercial, social work and career development.
Background of Girls Education Challenges

In 2012, DFID launched its largest programme dedicated to supporting the education of marginalised girls in developing countries. Shan Globe is working as the Afghanistan’s monitoring agent of this project. The Girls’ Education Challenge (GEC) programme is currently a £300 million programme with the aim of helping up to a million of the world’s poorest girls improve their lives through education and find better ways of getting girls in school and ensuring they receive a quality of education to transform their future. The programme operates in 18 countries, supporting 36 initiatives across Africa and Asia with a wide range of non-state organisations. PwC is the Fund Manager and works within an Alliance of PwC, SDDirect, Nathan inc and FHI 360.

Based on the evidence and lessons generated during the first four years of the GEC programme, DFID has evaluated its support and has committed to extending the GEC to 2025. This will include continued support for existing beneficiaries as well as support to additional interventions focused on marginalised adolescent girls. The following two funding windows have been established to fulfil this remit:

1. GEC-T: Girls’ Transition projects – to fund cost effective existing projects with interventions that accelerate girls’ learning outcomes, retention and progression to the next level of education. Projects should make use of innovative partnerships to provide or strengthen good quality primary and secondary education which is affordable, accessible and overcomes barriers for marginalised girls. This window will support existing GEC beneficiaries to achieve functional literacy and numeracy by completing their current cycle of education and transitioning to the next phase of education or training or into employment.

2. GEC-LNGB: Leave No Girl Behind projects – to fund a new set of projects to support a cohort of highly marginalised adolescent girls to gain functional literacy, numeracy and other relevant skills to enable them to transition into or back to education, and onwards to work, particularly (a) adolescent girls that have already dropped out or never attended school and (b) young women trapped in either low quality, undervalued or extremely limited productive activity that are likely to remain in poverty without the support of education; and (c) girls with disabilities who are highly disadvantaged and in some contexts more likely to be subject to school related violence or be out of school entirely. This window will support the empowerment of highly marginalised girls through schools, and also through after school clubs, mentoring and life-skills and other programmes that may improve learning and/or lead to better employment options.

A new operating model is being agreed with DFID, which takes into consideration the new requirements and thinking, and involves considerable change from the current model. This new model includes a greater in-country presence with seven Country Managers based in-country with a small team of one Technical and one Finance Monitor assigned to each project, and the potential of other roles as dictated by context, operating more closely to the projects and with greater coordination with other in-country donors and governments.

Job Summary

In order to ensure proper monitoring of the GEC E project, SGC is recruiting a part-time Afghanistan Country Finance Monitor (CFM) to be based in Kabul, with regular visits to GEC project field sites.

The CFM will be responsible for providing on-going and high-quality progress monitoring of GEC’s projects. Reporting to the GEC Country Manager as well as FOs in UK and working closely with the Country Monitoring Manager (CMM), the CFM will conduct quarterly, annual and final monitoring visits of all GEC T projects. This will include regular field visits to project implementation sites. It may also include occasional ad hoc reviews, as needed and feasible, of any technical documents submitted by the projects to the FM.

Job Details

Date Posted: 07 Mar 2018 Reference: SG-018
Closing Date: 22 Mar 2018 Work Type: Part Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Any Salary Range: As per company salary scale
Contract Type: Long-term Years of Experience: 7 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

The main responsibilities of the Country Financial Monitor include, but are not limited to:

Project Monitoring:

• Undertaking on-site verification work on Request for Funds forms and Quarterly Project Reports on a quarterly or six monthly basis
• Monitoring project progress, e.g. against milestones, reported results, agreed workplan, logframe, etc.
• Undertaking ad hoc on-site reviews of Request for Funds and Quarterly Project Report supporting documents
• Undertaking on-site verification work on risk mitigation/ additional assurance/ financial management strengthening measures as required by the findings of the FMA
• Reviewing project performance as part of planned monitoring visits and making recommendations concerning further disbursement of grant funds
• Building good relations with the portfolio of Recipients assigned to them; making regular contact with the Recipient and carrying out regular monitoring visits (as required by the Recipient’s risk profile)
• Encouraging timely submission of Recipients’ reports (quarterly, annual) and triggering, participating in and organizing in-country aspects of relevant monitoring visits
• Providing the Regional Management team, on an ongoing basis, with relevant information on issues or risks which may arise and which may affect the projects’ performance
• Monitoring Recipients’ fulfilment of their contractual obligations (as per their Grant Agreements) and keeping the Regional Management Team informed of risks to these obligations
• Identifying and reporting areas where Recipients require additional support from the central GEC Extension project support facility. Working closely with the Country Monitoring Mangager and the Regional Management Team to identify the scope of the support that is required.

The Country Financial Monitor will submit all their reports to PwC UK. In performing their review, the Country Financial Monitor may undertake additional activities depending on the level of risk identified. This could include to (list not exhaustive):

• Verifying that project expenditures reconcile with activities undertaken and are in keeping with approved work-plans and budgets
• Reporting any ineligible and unjustifiable expenditures included in financial reports and/or grant requests
• Highlighting any evidence of financial irregularities or emerging fraud risks
• Conducting sub-recipient site visits and/or spot-checks to review: the overall quality and completeness of sub-recipient reporting; sub-recipient accounting practices; that the sub recipient is reporting expenditures on a regular basis to the lead applicant; and, that the sub recipient documents (e.g. records of activities) match what is being reported in the lead applicant returns to the Fund Manager
• Checking a sample of sub recipient invoices for completeness, authenticity and accuracy including: invoicing details (supplier contact details e.g. phone number, address and date); that goods/services are fully specified; that goods received notes and verification of delivery is documented; and that goods delivered match those being invoiced for; scrutiny of the eligibility of both the payments and the persons involved in processing them; covering a reasonable sample of invoices and related documents and applying good judgement for closer scrutiny of expenditures for fraud-prone activities e.g. training and travel
• Checking for large and/or regular cash payments (typical red flags) and in doing so checking the cumulative volume and amount of cash payments made, including the eligibility of the recipients
• Verifying that procurement policies and procedures were followed and that expenditures were accurately and properly recorded for spending on fixed assets (vehicles, school equipment, IT equipment)
• Checking bank account statements for selected transactions and to determine that reconciliations are duly documented and approved and, for the co-mingling (pooling) of grants from disparate sources, ensuring proper accounting and reporting for each grant
• Confirming that bank interest is accounted for, particularly funds in fixed deposits
• Checking for any transfer of funds from project bank accounts to staff bank accounts and other individuals not associated with the program
• Checking any back-dated commitments of grant funds
• Reviewing adherence to approved tendering procedures for local procurement
• Checking the ownership of key and repeat suppliers for possible collusion and conflict of interest
• Reviewing overall governance arrangements in the grantee (or in the consortium of implementing partners) and reporting any changes that could potentially affect delivery of the project Support and facilitation
• Facilitating project visits from the GEC Extension UK team or Regional Management team
• Facilitating access to project sites for DFID staff
• Facilitating access to project sites for the Evaluation Manager staff in monitoring roles
• Assisting with the participation of project staff in any regional or international GEC Extension meetings or workshops
• Gathering relevant information for sharing of project learning and facilitating peer-to-peer learning
• Attending and contributing to periodic project review meetings, including Review and Adaptation Meetings when required
• Taking part in annual reviews of project progress where possible

Skills

-

Qualifications

Experience:
• Operational experience in Afghanistan understanding NGO operations, project planning (including the log frame approach), MIS and reporting systems
• Experience with donor reporting – either from implementer and / or donor perspective
• Monitoring experience using observational tools to track qualitative results – an additional asset if from the education sector
• Experience working with complex projects
Competence:

• Excellent critical thinking and analytical skills;
• Ability to review processes and analyse findings
• Understanding the difference between monitoring as compared to managing.
• Strong English writing and communication skills (including experience writing reports for an international audience);
• Good interpersonal skills and an ability to establish effective working relations with different stakeholders;
• Ability to identify and disseminate lessons learned;
• Ability to identify risks and issues and to escalate them as appropriate;
• Ability to travel to remote provincial project locations with the support of project staff;
• Ability to work in Dari and/or Pashto.
• A demonstrated knowledge and practical experience of the education context in Afghanistan is desirable

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree,

Submission Guideline

Interested candidates should submit their application, including a CV and one-page cover letter explaining their interest and suitability for the post, to the below email. Please include “Afghanistan CFM” in the subject line of your email. Applications will be reviewed as they are received and interviews may be organized before the final closing date (22 March 2018).

Submission Email

hr@shanglobe.com

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