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Admin Assistant

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About SNaPP2-MAIL

Support to National Priority Program2 (SNaPP2) is a development project of MAIL funded IFAD with the goal to improve food security and economic status of poor rural households in three provinces; Balkh, Herat and Nangarhar. The project will reach at least 57,000 households consisting of 427,500 people in these provinces.
The project has two specific objectives: (i) institutional development and capacity building of community organizations, public extension services and relevant private sector entities in the provinces; and (ii) sustained increased incomes of small farmers and herders fostered by improvements in productivity and output, infrastructure and market linkages. These objectives will be addressed through supporting institutions and services, fostering increased productivity and production, and where feasible, upgrading profitable agriculture/livestock value chains.
General Directorate of extension is the main stakeholders of the program and will lead the implementation of tow sub components 1. Extension services and 2. Small-holder Institutional development and Capacity Building. G.D of extension will establish program management unit under overall supervision of G.D general director who will be responsible for the implementation of the relate activities in three provinces.
Extension sub components will strengthen the extension directorate by: (i) establishing a women’s extension department in Kabul and a cadre of 12 female extension workers specializing in agriculture and livestock, in line with the Taksheel, across the six pilot districts; (ii) strengthening the male extension worker cadre at district level in agriculture and livestock; (iii) targeting young graduates from local agricultural faculties to be recruited as extension assistants, under the Taksheel, funded by the project in years 1-3 and by MAIL thereafter; and, (iv) adapting the curriculum, in collaboration with relevant MAIL directorates, using updated techniques.
Small-holder Institutional development and Capacity Building will strengthen the female CDCs through an orientation and training program guaranteeing female CDCs’ direct control over financial resources, over some elements of project implementation and over female beneficiary selection.

Job Summary

The Admin Assistant is responsible for the organization and coordinating office operations of Administration in order to ensure organizational effectiveness and efficiency. He/she will directly report to Operation Officer and work under the overall supervision of Administration Manager.

Job Details

Date Posted: 09 May 2018 Reference: MAIL-001-018
Closing Date: 22 May 2018 Work Type: Full Time
Number of Vacancies: 3 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Fixed-term Years of Experience: 2 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Organize all records of CLAP & SNaPP-2.
2. Monitor supplies and needs of CLAP & SNaPP-2.
3. Typing and copying letters, notes and other forms of communication in Dari/English as needed.
4. Send/deliver letters of CLAP and SNaPP-2 to MAIL Directorates or provincial directors.
5. Organize office and assist associates in ways that optimize procedures.
6. Sort and distribute communications in a timely manner.
7. Create and update records ensuring accuracy and validity of information.
8. Monitor level of supplies and handle shortages.
9. Resolve office-related malfunctions and respond to requests or issues.
11. Coordinate with other departments to ensure compliance with established policies.
12. Maintain trusting relationships with suppliers, customers and colleagues.
13. Perform receptionist duties when needed.
14. Collect, sort and distribute correspondence, reports and other material.
15. Set up, classify and maintain proper filling.
16. Any other tasks assigned by the supervisor.

Accountability and Supervision:
The Admin Assistant is responsible for the organization and coordinating office operations of Administration in order to ensure organizational effectiveness and efficiency. He/she will directly report to Operation Officer and work under the overall supervision of Administration Manager.

Travels to Provinces

Require Travels to Provinces

Skills

• Demonstrates attention to details, good organizational and planning skills.
• Has good problem solving, decision making and negotiation skills.
• Excellent interpersonal and communication skills.
• Good working knowledge of English written and verbal, fluent in Dari/Pashto.
• Intermediate computer skills (MS Office and PowerPoint).
• Good understanding of office administration.

Qualifications

• Bachelor degree in Business administration, economics, and finance with 2 years of experience or the baccalaureate degree with 4 years relevant experience.

Job Location

Afghanistan - Balkh
- Herat
- Nangarhar

Education:

Bachelors Degree, Administrative

Submission Guideline

• The interested candidates should submit their resume along with a cover letter to Human Resource Directorate of Ministry of Agriculture, Irrigation and Livestock (MAIL) as following Conditions
• Subject line must be (Admin Assistant-MAIL-001-018) otherwise application will NOT be considered
• No resume will be taken under consideration without having a cover letter, the position title vacancy number in the subject line of the email
• Please note that application received after the closing date will not be considered

Note: The Ministry of Agriculture, Irrigation and Livestock (MAIL) is an equal opportunity employer which encourages male and female candidates to apply for vacant positions.
Only short-listed candidates whose applications respond to the above criteria will be contacted.

Submission Email

hr.contracts@mail.gov.af

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