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Senior Administration and Finance Officer

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About AISS

The Afghan Institute for Strategic Studies (AISS) was established in October 2012 and has since become a premier research institution in Afghanistan. It aims to create an intellectual space for addressing strategic issues pertaining to Afghanistan in the wider regional and international contexts. AISS seeks to foster timely discussions on Afghanistan by publishing high-quality research reports and promoting dialogue amongst a wide spectrum of stakeholders. All our activities and programs are based on the principles of Professionalism, Independence, Internationalism and Progressive Values.

Job Summary

The Finance and Administration Officer is expected to drive best practices in financial management, human resources management and administrative management within the organization to maximize efficiency and growth. She/he will manage a team of 5 people and oversee financial management, donors’ relations, administration, human resources and compliance activities.

Job Details

Date Posted: 10 Jun 2018 Reference: AISS-FD-001-18
Closing Date: 30 Jun 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Fixed-term Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

• Establish control for the prevention of waste, fraud, and mismanagement
• Processing all financial transaction and operation in Financial Accounting System including staff and vender payment voucher, receipt vouchers, journal vouchers
• Maintain up-to-date bookkeeping of daily expenses
• Perform monthly bank and cash reconciliations and prepare monthly expense reports
• Ensure data is entered and transactions are properly recorded and entered into the computerized accounting system
• Ensure on time payment of all approved expenses and invoices
• Prepare monthly fund requests, ensuring they are accurate, and complete
• Manage and track petty cash account
• Maintain close coordination with all senior staff on financial matters and advise them, as appropriate, on matters requiring their attention. Support staff with budget management
• Ensure proper management of files, including all financial reports, fund requests and other finance documentation
• Maintain clear records of monthly cashbook and bankbook balance
• Ensure that all accounting is done as per the rules and have them ready for audit purposes
• Assist in preparation of reports as required by the Ministry of the Economy and Ministry of Finance
• Provide complete report (monthly, quarterly, semi-annually and annually) on AISS’ related activities to the Senior Management

Skills

-

Qualifications

• University degree in Economics, Business Administration or other related fields.
• Four to Six years’ experience in the field of office administration with knowledge of (Quick Books) accounting software
• This position requires self-initiative and the ability to work under pressure while being extremely detail-oriented
• Good in oral and written English and local languages.
• Proven experience as a team player
• Ability to prepare clear and concise reports
• Proficient in computer applications (MS Office: Excel, Word, PowerPoint, and Outlook)
• Proven experience in logistical procedures
• High level of precision and managing complex processes with excellent results
• Ability and willingness to work in a multi-disciplinary and multi-cultural team
• Resilient to high workload and ability to work independently and under time pressure

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree,

Submission Guideline

IMPORTANT
Each application must contain an updated CV and a covering letter which should include why you think you are suitable for this position. Kindly ensure that you meet all requirements before applying.
Only short-listed candidates will be contacted.
Deadline: 30 June 2018

Submission Email

hr@aiss.af

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