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Operations/Grants Officer


About FHI 360 - USWDP Project

The Afghanistan University Support and Workforce Development Program (USWDP) is helping Afghanistan’s higher education professionals to manage the growth of tertiary education while improving academic quality. Building on the successes of previous USAID funded projects, USWDP is implementing activities that improve the management capacity of the Ministry of Higher Education (MoHE) and 11 public universities to ensure quality higher education and employment for a larger number of Afghan men and women. The project assists in developing learning environments that foster well qualified and professional faculty members, highly capable and motivated students, diverse and market-oriented academic programs, sustainable public-private collaboration, international university partnerships, and other innovations that move Afghanistan toward the higher education system it deserves.

Job Summary

The Operations/Grants Officer is a member of the USWDP operations team; he/she takes the lead in all issues related to administrative matters of grant coordination for USWDP. Under the leadership of the Director of Finance & Administration, he/she will provide administrative day-to-day support on grants to project beneficiaries, including close out of the grants program. The Operations/Grants Officer will work closely with the Finance, Procurement and Home Office (HO) Program Officer to ensure effective administrative management and monitoring of the grants program, with a focus on compliance with USAID rules and regulations.

Duration of Employment: Until end of December 2018.

Job Details

Date Posted: 13 Jun 2018 Reference: 469
Closing Date: 24 Jun 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: General Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Long-term Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 6 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

The Operations/Grants Officer is a full-time, professional position located at the USWDP project office in Kabul, Afghanistan.
Key responsibilities and tasks of the position include:
1. Under the leadership of DFA and in close coordination with Technical and Procurement teams, take lead on timely completion of administrative paperwork required for formulating, negotiating, obtaining approvals, executing, monitoring, and processing funds request for grants, mainly in-kind grants (IKGs);
2. Work with Finance and Procurement department to track, reconcile and monitor IKGs activities on a monthly basis and ensure timely filing of all paperwork in hard and electronic forms.
3. Work with relevant department to locate and file any missing documents within 30 days of the execution of grant activities; Bring any irregularities to the attention of DFA.
4. Work with DFA to review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency;
5. Develop complete grant packages using existing templates with the required back-up documentation for each grant (i.e., In-kind Grants, Fixed-Award Amount, etc) and work with the HO Program Officer to obtain the required Contract Management Services and USAID Approval;
6. Establish and maintain a proper filing system to maintain a complete record of all types of grants issued by the project in the field;
7. Coordinate with technical teams and HO to facilitate grantee signatures on contracting documents, draft memos, prepare goods-received notes, maintain equipment lists, and manage expense trackers;
8. Coordinate grant-related purchases with Finance and Procurement team;
9. Any other task assigned by the supervisor.


Key qualifications of the Operations/Grants Officer include:
• Bachelor degree in one of the following or related fields preferred: Project Management, Business Administration, Finance, International Relations, or related field; or 7 years of experience providing administrative support on international projects, preferably USAID.
• Minimum of five (5) years of experience in project operational support; candidates with grant and contract management experience are preferred
• Strong communication skills; Articulate and professional, and ability to communicate in a clear, positive fashion with clients and staff.
• Must be able to read, write, and speak fluent English, and should have working knowledge of Dari and Pashto languages.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Excellent organizational, time management, prioritization skills, and attention to detail are required. Our values (IMPACT): USWDP employees are expected to demonstrate the below mentioned organizational values in their day to day work.
• Innovation to meet the evolving needs of our beneficiaries, funders and partners.
• Mutual respect for diversity and cultural differences.
• Passion driven by a personal commitment to make a positive difference.
• Accountability for our work, measuring, reporting and continually improving all that we do.
• Commitment to excellence assured by the highest ethical, quality, operational performance and scientific standards.
• Teamwork across disciplines and geographies, within the organization and with our partners.

Job Location

Afghanistan - Kabul
AF AF 12


Bachelors Degree, Business Administration

Submission Guideline

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