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Contract Management Specialist

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About Ministry of Refugees and Repatraition

The Ministry of Rural Rehabilitation and Development (MRRD) within the Agriculture and Rural Development (ARD) Sector Strategy, contributes to the reduction of poverty through the establishment of good local governance, access to rural infrastructure, economic regeneration and the provision of a nationwide disaster and emergency preparedness system. This strategy, however, directly contributes to the achievement of Afghanistan’s Millennium Development Goals.

The project will contribute significantly to increasing the access to thermal energy and electricity through a technology neutral approach, in 19,500 households in 194 rural communities in Afghanistan. This will result in increasing the access to electricity, clean cooking and heating options and will contribute to a tangible reduction in the pre-mature deaths of women and children due to indoor air pollution. The project will pilot seven innovative financing models which once successful will be mainstreamed. The project will also establish conducive policy and regulatory frameworks and capacity development of key stakeholders. It is envisaged that, the project will establish a sustainable rural energy supply approach which can be scaled up beyond the project period.

The ASERD program plans to establish sustainable rural energy services in 194 rural communities in 5 years, providing both electrical and thermal energy services. The efforts will bring sustainable energy to over 19,500 households providing health, economic and social benefits. Most significantly, the major contribution will be the establishment of delivery models that are technology neutral, leverage additional local and international resources, mobilize communities, engage the private sector and financiers to establish a self-sustaining delivery model. The program will also aim to establish the right frameworks for policy, regulation, environmental protection, quality and incentives and develop human and institutional capacities for these delivery models to continue to increase access to energy in Rural Afghanistan.

The Border Electrification Projects aims at providing basic electricity access to border areas adjacent to the Islamic Republic of Pakistan and the Islamic Republic of Iran through the provision of a variety of Solar Home Systems (SHS). A total number of 3,000,000 beneficiaries would benefit from the project encompassing 55 districts in 13 provinces.

The main aim of the project is to provide ample stimulus to entice economic growth, health improvement, education gains and other socio-economic benefits in the target areas.

Job Summary

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Job Details

Date Posted: 04 Jul 2018 Reference: 779/018/HRCSD/ASERD/MRRD
Closing Date: 18 Jul 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Long-term Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

Coordination of timely and proper preparation of the procurement department Annual Procurement Plan and monitoring of its implementation;
Development and management of contracts database
Coordination of the procurement process in accordance with the Government Procurement Law, i.e. preparation; advertising (General Procurement Notice, Specific Procurement Notice, Request for Expression of Interest etc.); organization of public bid opening; receipt and evaluation of quotations, bids or proposals;
Preparation of responses to clarify issues, resulting from bidder’s queries
Resources related to Procurement Department are managed effectively and
efficiently
Assured procurement of goods and services for the procurement unit.
Review and management of contracts for procurement of goods and services.
Negotiations of certain conditions of contracts in full compliance with the Government Procurement Law
Verification of the summary of expenditures of the Procurement Unit.

Monitoring of on-going purchase orders and management of the relations with suppliers in order to ensure timely delivery of the goods and services.
Coordinate the activities of the administration/logistics team to ensure the timeliness of shipment arrangements and customs clearances
Ensure full compliance with the registration and record management of procurement documents based on document management guidelines of the project
Maintain and update a roster of suppliers, in line with supplier selection and evaluation criteria, and quality and performance measurement mechanisms
The Contract Management Specialist should have the bachelor degree and at least 5 years’ relevant experience in MRRD/UNDP projects and work preferably in rural areas in Afghanistan.
Ability to negotiate with construction companies or implementing partners in all project affairs.
Must be computer literate and familiar with basic computer software including MS Office.
Must be able to communicate well in Pashto, Dari and English.

Skills

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Qualifications

Bachelor’s Degree in Business Administration, Economics, Commerce, or any other related field.

Minimum of 5 years’ experience in Contract Management; at least two years’ work experience with government/public procurement and Contract Management systems is required.

Ability to work under pressure.

Attended training programs in general procurement and contract management processes & methods

Good communication skills and ability to present well

Good analytical and writing skills including report-writing skills

Good interpersonal skills, ability to work with stakeholders

Ability to train staff

Fluency in English. Native fluency in both Dari and Pashtu languages highly desirable;

Computer skills - MS Office – Word, Excel, PowerPoint. Web, internet and e-mail skills required.



REPORTING RELATIONSHIPS

Reports to the Procurement Director and Procurement Specialist and Program Directorate,

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree,

Submission Guideline

Interested Afghans with the required qualifications and experience should submit their applications electronically through below email address.
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are shortlisted you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (779/018/HRCSD/ASERD/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.



The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increasing women’s participation in the government sector, therefore, women are highly encouraged to apply.

Submission Email

vacancies.hrcsd@mrrd.gov.af,

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