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Team Assistant (Secretary)

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About World Health Organization

In February 1949, when the first session of the WHO Regional Committee for the Eastern Mediterranean was held in Cairo, the world was still recovering from the wounds inflicted on it by the Second World War. The historic first session reflected then the vision and determination of eleven countries with similar values, heritage and aspirations to work together in a unique partnership, and start building a better world for future generations.
The exceptional spirit of partnership and collaboration that has governed the relationship between WHO and its Member States in the Eastern Mediterranean Region over the years, resulted in landmark achievements bringing health and hope to all corners of the region.

Let us acknowledge our achievements, so that we may build on the success to meet the challenges of a new world ahead

Job Summary

To provide a variety of secretarial/administrative work in support of project/programme activities.

Objectives of the Programme and the immediate Strategic Objective (Overview of the programme):
To deliver WHO core functions at country level with a particular focus on the organization’s directing and coordinating role for international health as expressed in the Constitution. In this framework, specific activities include:
• Support to the formulation, implementation and evaluation of national health policies, strategies, and plans;
• Development and management, at the country level, of the organization’s programme of technical cooperation and coordination of the organization’s activities with those of other bodies and with the Government’s National Health Programmes to this end.

Job Details

Date Posted: 10 Sep 2018 Reference: WHOAFG-2018-09-32
Closing Date: 20 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: 1293 to 1293 USD
Contract Type: Service Contract Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Under the supervision of the under the direct supervision of Medical Officer, Polio and over all guidance of the WR, Afghanistan, the incumbent will perform the following duties:
Terms of Reference:
The incumbent will perform the following duties:

1. Provide a full range of secretarial services, ensuring that deadlines are met and correspondence and queries are responded to in a timely manner. Type and edit technical reports, documents and presentations in accordance with WHO style, draft general correspondence on own initiative or upon instructions.

2. Receive, screen and process incoming correspondence and requests, obtaining and attaching background information and forward to the staff concerned; drawing their attention to specific issues/problems as necessary.

3. In close coordination with the Administration/Finance unit, process all requests related to programme activities, such as procurement of goods and services, DFC, APWs, Fellowships, consultants, etc, obtain necessary approvals and initiate action in GSM. Follow up with concerned parties the completion of deliverables and payments.

4. Make necessary arrangements for field visits and duty travel of team members, consultants and visiting missions, follow up on ticket and hotel reservations, security clearances, and initiate the travel requests in GSM.

5. Assist in organizing meetings, workshops and training activities, by typing documents and presentations, sending letters to participants, photocopying and preparing files, follow up with logistics units regarding arrangements. Provide secretarial support during meetings.

6. Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers. Update and maintain records and reference files.

7. Replace support staff, and perform other related duties including provision of support to other areas of work and teams as required.

Achievement Activities Include:
- Efficient flow of information and filling system.
- Meet deadlines and timely respond to requests.
- Timely and accurate processing of requests from programmes and related GSM action.

Travels to Provinces

Require Travels to Provinces

Skills

- Good knowledge of pertinent WHO procedures and established rules.
- Good drafting skills
- Good team work skills,
- Ability to deal with people of diverse backgrounds, Ability to work under pressure.

Qualifications

Educations: Completion of secondary education supplemented by secretarial/administrative training.
Desirable: University degree in business administration, social sciences of related field is an asset

Experience: At least three to four years of relevant secretarial/ administrative experience.
Desirable: Relevant experience in the UN system
.
Languages: Fluency of spoken and written English and local language.

Job Location

Afghanistan - Gardez

Education:

High School, General

Submission Guideline

Interested applicants (Afghan National) meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (WHOAFG-2018-09-32) along with their curriculum vitae, copy of civil and educational certificates and National ID (Tazkira) to below mentioned email:

Note:
WHO is an equal opportunity employer and qualified women are particularly encouraged to apply and
Equally qualified female candidates will be given preference.

Applications received after the closing date and with no subject line will not be considered.

ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.
ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.

WHO is a smoke free Environment

Submission Email

emacoafgvacancies@who.int

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