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Base Logistician

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About ACTION CONTRE LA FAIM

Action Contre la Faim (ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. ACF has been active in Afghanistan in the medical, nutrition, food security, water and sanitation and Mental Health fields since 1995.

Job Summary

Implement the logistics policy of the mission to ensure good logistical performance and provide the best possible support to the programs throughout his/her zone

Job Details

Date Posted: 12 Sep 2018 Reference: ACF/GH/01
Closing Date: 19 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Fixed-term Years of Experience: 2 Year(s)
Contract Duration: 0 Year(s) & 12 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Mission 1: Implement and ensure the performance of the supply chain
The Base Logistician is responsible for:
- ensuring conformity with ACF procedures at each stage of the supply chain
- performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone
- advice, information and alerts on the processing of requests to the requesters
- comprehensive knowledge of the market in his/her zone
- timely and high quality reporting on his/her area of activity

 Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures
 Contributing to the Project Procurement Plan at the launch of new projects
 Monitoring the Supply Plan
 Establishing the Treasury Forecast
 Receiving and approving the Procurement Requests and updating the Procurement Follow-Up
 Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises)
 Negotiation and selection of suppliers
 Controlling deliveries to bases and programs
 Control stock management (storage conditions, reporting, expiry dates) and stock movements
 Collecting data on the market and local suppliers


Mission 2: Implement and ensure the performance of facilities management
The Base Logistician is responsible for:
- safety of the working and living environment
- provision and maintenance of logistical equipment
- security of logistical equipment, training and assistance to users
- supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment
- provision of water and energy supplies to all buildings required for the functioning of the base and the living environment
- timely and high quality reporting on his/her area of activity

 Undertaking or supervising the installation, maintenance and repair of logistical equipment
 Maintaining the equipment list at the base
 Assessing the needs for logistical equipment and ensuring proportional allocation
 Carrying out an inventory and reporting on the state of repairs of property on arrival and departure
 Supervision of the energy sources and vehicle fleet management : maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)
 Supervision of security guards and drivers
 Maintain update list of smoke and carbon monoxide detectors and fire extinguishers


Mission 3: Implement and ensure the performance of information and communication technology and network management
The Base Logistician is responsible for:
- the setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards
- the security of both equipment and its users
- training and support to users
- rationalization of the costs of equipment utilization
- assistance to the Logistical Coordinator in the strategic choice of equipment

 Undertaking or supervising the installation, maintenance and repair of equipment
 Maintaining the equipment list
 Assessing the needs for equipment and ensuring proportional allocation
 Putting in place rules for the use of equipment and ensuring they are observed


Mission 4: Contribute to security management
The Base Logistician is responsible for:
- working with the person in charge of the base on the definition of a local security plan
- putting in place security guidelines for the base and ensuring they are properly applied

 Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the person in charge of the base
 Security briefing and training of ACF teams
 Monitoring the application of security procedures, issuing reminders and alerting the person in charge of the base as and when necessary
 Manage the key system backup for the base and allocation to the people when necessary


Mission 5: Manage the Logistics team
The Base Logistician is responsible for:
- day-to-day management of his/her team (guidance, follow-up, motivation)
- evaluating the performance and developing the skills of his/her team members
- management of the teams for which s/he is support/technical Manager

 Defining the Human Resources needs in his/her area of activity and producing the organizational chart of his/her team
 Taking part in the recruitment of his/her teams
 Organizing and leading team meetings
 Working out and monitoring individual action plans for team members
 Managing planning operations, task sharing and coordination of work
 Providing for evaluation interviews for team members
 Providing technical support to the teams
 Identifying the training needs of team members
 Devising, organizing and leading training sessions
 Managing difficulties in the team

Skills

Required skills: Good organizer – Diplomacy – Rigour – Experience in supervising a team – Capacity to manage large quantities of products and information – Good English Knowledge – Willingness to go work in the field

Qualifications

Diploma / Level of studies : University Degree Certificate or equivalent in logistics or relevant working experience in logistics

Job Location

Afghanistan - Ghowr
AF AF 12

Education:

Bachelors Degree, Administrative

Submission Guideline

Please send your CV and application letter to ACF Human Resources Department or send through email and put position title and vacancy number in the subject of your email.

لطفا خلص سوانح و درخواستی خود را به بخش منابع بشری دفتر موسسه مجادله برضد گرسنگی تسلیم نمایید ویا از طریق ایمیل آدرس ارسال نموده وعنوان وظیفه و نمبر وکنسی را درموضوع (Subject) ایمیل تان ذکر نمایید.

Address: In front of Afghan Aid Office, Familiha, Firozkoh, Ghor

ادرس: شهر فیروز کوه ؛ فامیلی ها؛ روبروی دفتر افغان اید.

We thank all the applicants for their interest, however; only the shortlisted candidates will be contacted for an interview.

ما از تمام درخواست کننده گان بخاطر علاقه مندی شان تشکر میکنیم. اگرچه تنها اشخاص که شارت لیست شده برای امتحان ومصاحبه دعوت خواهند شد.

Submission Email

admin-ghor@af-actionagainsthunger.org

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