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Re - Procurement/Legal Advisor

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About Ministry of Public Works (MoPW) Kabul City Ring Road Project (KCRRP)

Governmental officeThe Ministry of Public Works (MPW) is responsible for the planning, monitoring, maintenance and development of the various transport infrastructure projects such as Roads, Bridges, Culverts, Railway and Airport in the government of the Islamic Republic of Afghanistan. Therefore to enhance the capacity to strengthen its ability to deliver effective, efficient and transparent services in MPW the Human Resource Directorate wishes to recruit the following staff on contract basis from development Budget for the Ministry of Public works.

Job Summary

The incumbent for Procurement/Legal advisor is to provide advisory and practical assistance in advisory, managerial, development and implementation functions activities in specialized area. Prospective Procurement/Legal Advisor

Job Details

Date Posted: 15 Sep 2018 Reference: MPW/ KCRRP /97 - 003
Closing Date: 28 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Contractor Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

• The duties and responsibilities of the Procurement/Legal advisor will include but not limited to:
• Prepare procurement plans for various projects of MPW for adherence to the time schedule and to avoid potential delays in procurement.
• Prepare and finalize bid documents, BOQ, contract documents, technical specifications, drawings etc. for procurement of civil works for various road projects in MPW
• Ensure invitation of bids, evaluate proposals and prepare evaluation reports, finalize the contract documents and assist in signing of contracts.
• For procurement of consultant’s services for various road projects in MPW-prepare and finalize notice for invitation of EOIs, evaluate and prepare evaluation reports, prepare RFP documents, ensure invitation of proposals, evaluate proposals and prepare evaluation reports, finalize the contract documents and assist in signing of contracts.
• Liaise with NPA, MoF, IDB, other donors and various directorates of MPW for ensuring effective procurement.
• Collate and finalize procurement guidelines for MPW for adherence to project implementation, taking into account the laws and regulations of the government
• Maintain all procedure records
• Ensuring compliance of loan/grant covenants
• Coordinate and work with other teams to achieve progress in procurement and implementation.
• Manage organization resources as per the contract.
• Contributes to the development of organizational strategies and implement them across the division or organization/project.
• Taking the required decisions, planning and finding solutions for various problems and challenges.
• The prospective Procurement/legal advisor will report to the PD.
• Collaborate with technical resource staff to develop specifications, requirements and guidelines
• Develop detailed Project Contract status reports and oversee the pay request process
• Review and make appropriate recommendations regarding all construction change order requests.
• Evaluate contracts for potential performance risk. Develop bid terms and conditions
• Evaluate or coordinate the evaluation of contractor performance or quality of services
• Prepare paid and unpaid invoice status reports.
• Prepare past performance reports for applicable contracts using the Contractor Performance Report database and tracks the status of reports.
• Provide information and assistance to program staff on a variety of procurement matters
• Analysis of construction requirements for cost-saving and reduction strategies.
• Planning and implementing a sound and sustainable procurement process, including sourcing Strategy, supplier selection and evaluation, quality management and performance measurement
• Timely and duly prepared procurement plans for the office and monitoring of their implementation.
• Prepare Statement of Works, Terms of Reference, solicitation documents, Contracts, and other documents required for project implementation in cooperation with Project Development Unit.
• Assist in international bidding processes; under the direction of Procurement Director, manage the prequalification and short-listing of bidders, preparations of bids, issuance of bids, pre-bid conference, receipt and opening of bids, bid evaluation, recommendation of award, contracts negotiations, contract finalization and issuance.
• Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the operations team.
• Make recommendations for payments upon review of reports and comments from the Operations.
• Monitor and analyze contract performance against agreed benchmarks and through agreed reporting mechanism. Advise Project Manager on any potential issues and recommend remedial actions or solutions.
• Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.
• Assist the procurement director in overall planning and managing of procurement legal activities according to procurement law.
• Advising on accurate accounts of all procurement processes so that all procurement processes are done using the Afghanistan, IDB, World Bank and other donor’s procedures and guidelines as agreed upon by the government.
• Advise in review & amendment of the legal/regulatory framework, as required and propose reforms and improvements in procurement practices to accomplish the purposes of the procurement law.
• Build the capacities of the MoPW staff and “trouble shooting” on any procurement issues that may arise especially legal activities.
• Support the procurement policy directorate to ensure existence of required regulations and policies for efficient procurement process within (PEs).
• Assist the directorate to develop and issue circulars for integrating execution of procurement by PEs.
• Any other relevant task assigned by the MoPW Procurement Director.

Travels to Provinces

Require Travels to Provinces

Skills

Skills:

• Excellent Computer skills in operating MS Windows and MS Office programs.
• Proficiency in MS Excel, Word, PowerPoint and MS project.
• Proficiency in English, Dari and Pashto (Reading, Writing and Speaking)
• Excellent interpersonal Skills
• Self-discipline, integrity and ability to work under pressure to meet tight deadlines.
• Excellent Computer skills in operating MS Windows and MS Office programs.
• Demonstrated ability to training and build capacity of department staff.
• Proven organizational, negotiation and problem solving skills.
• Excellent communication skills (both oral and written).
• Self-discipline, integrity and ability to work under pressure to meet tight deadlines.
• Ability to exercise a significant degree of initiative and to work effectively with stakeholder organizations.
• Must have the ability to work with individuals and teams in completing tasks that are urgent, high priority and sensitive, and ability to deliver high quality work on tight timelines.
• Must have the ability to think analytically and strategically
• Must have the willingness and enthusiasm for working in an environment with many different stakeholders, with varying interests

Job Requirements:

• NTA (5) Year’s relevant experience with bachelor’s degree in Public Administration, Business Administration, Business Management and Economics. Master Degree is preferred
• Proven background in similar positions.
• Must have relevant technical knowledge.
• Motivation/Self Reliance.
• Be familiar with Afghan Taxation Law.
• Be familiar with NPA rules & regulation.
• Be familiar with Afghan Procurement law and guidelines.
• Good skill in organization and filled Management.
• understanding of IDB’s procurement and Consultant recruitment guidelines.
• procedures, Experience in handling procurement of civil works, FIDIC contracts and management and consultant’s services.
• preferably for road projects funded by the multi-lateral agencies.
• The ideal candidate should have a thorough understanding of procurement policies of the donors and the procurement law of the Government of Afghanistan.

Required Documents:

• Copy of verified Bachelor Degree by Ministry of Higher Education.
• Copy of verified Master degree by Ministry of Higher Education.
• Copy of verified Afghan ID Card (Tazkera).
• Copy of verified last Posting Contract.
• Certificate’s and Appreciation Letter’s.

Qualifications

Bachelor’s degree in Public Administration, Business Administration, Business Management and Economics. Master Degree is preferred

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Interested Applicants are requested to forward their applications and detailed CV with Cover Letter, to mentioned E-mail ID, kindly indicate the vacancy number (MPW/KCRRP /97-003) and the post title (Procurement/Legal Advisor) in the subject line when applying by email. To the Human Resource Unit of KCRRP of Ministry of Public Works first Macroryan Kabul Afghanistan.

Applicants not mentioning the vacancy title and Number in subject line of e-mail will not be considered.

Only short-listed candidates will be notified

Submission Email

mopw.vacancies@gmail.com

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