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Senior Human Resource Associate

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About Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP)

The Ministry of Public Works (MPW) is responsible for the planning, monitoring, maintenance and development of the various transport infrastructure projects such as Roads, Bridges, Culverts, Railway and Airport in the government of the Islamic Republic of Afghanistan. Therefore, to enhance the capacity to strengthen its ability to deliver effective, efficient and transparent services in MPW the Human Resource Directorate wishes to recruit the following staff on contract basis from development Budget for the Ministry of Public works.

Trans Hindukush Road Connectivity Project (THRCP)

Improving Afghanistan’s infrastructure is essential for accelerating economic growth and poverty alleviation. Despite very significant investment during the past decade, the country requires much additional investment in transport infrastructure to ensure basic service delivery and enhance the quality of life of its growing population, and also to reduce constraints on market access, regional trade and economic growth. The functioning of Afghanistan’s economy and the country's national integration depend to a large degree on reliable road connections across the Hindukush mountain range, which stretches from the northeast of Afghanistan to the center of the country and thereby establishes a physical barrier between the two key economic regions which are also the most highly populated areas.
The Government of Afghanistan has obtained funding of US$ 250 million from the World Bank (International Development Association – IDA) to develop, fund and help manage a project to ensure reliable trans-Hindukush connectivity. This objective will achieve through (i) rehabilitation of the 86 km Salang Pass and development of the 152 km Baghlan to Bamyan (B2B) road to become a viable alternative to the Salang Pass, and (ii) to establish suitable arrangements for the management, maintenance and operation of those two roads. The objective of this project can only be achieved through an integral project which combines the above-mentioned elements.
The THRCP project is being delivered by a government led Project Management Team (PMT) and a new Construction Supervision Unit (CSU) has been set up to undertake site supervision of all associated contracts. In parallel, the client has also appointed an international Implementation Consultant (IC) team to provide oversight and support development and delivery of the project.
On behalf of MPW, the PMT THRCP project is seeking a qualified Senior Human Resource Associate

Job Summary

Under the overall supervision of the Executive Director with support from the Senior HR Officer (IC). the Senior HR Associate is responsible for Organizing and Coordinating Office Operations and procedures. He/she is responsible to effectively and proactively manage the HR support services for the portfolio of THRCP/PMT/MPW programs.

Job Details

Date Posted: 16 Sep 2018 Reference: VA – AFG/THRCP/MOPW 036/2018
Closing Date: 29 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Human Resource Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Contractor Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

• Provide oversight and timely accomplishment of HR-related matters concerning recruitment, onboarding, leave and absence monitoring, performance management, payroll, travel, administration, conduct and discipline procedures and separation of project personnel
• In coordination with the Executive Director, provide administration of transparent and competitive recruitment and selection processes as per NTA regulations including drafting of terms of references (TORs), job classification, Vacancy Announcement (VA) advertisements, applicant screening, matrix preparation, scheduling and arrange logistical procedures for written tests and/or interviews and prepare interview minutes.’
• Provide advice to the Executive Director on the individual status of recruitment cases, vacancy administration, and other relevant HR matters and issues
• Facilitate all recruitment-related documentation for proper contract management including reference checks, medical and other types of documents in compliance with policy and audit requirements.
• Prepare and submit as part of the contract administration process and issue contracts and/or amendments as applicable
• Process DSA and other applicable rates in accordance with THRCP/MOPW rules and regulations.
• Provide support to project personnel and partners for official business travels.
• Maintain and update on a regular basis the project staffing table.
• Maintain and regularly update leave and attendance records of project personnel
• Ensure a properly working filing system of local and international personnel with respect to relevant documents, contracts, and payment files; follow through with a properly working archive system as required
• Assist in knowledge sharing and capacity building including timely dissemination of HR-related communications and instructions, SOPs.
• Assist in compiling data for reports related to performance evaluations, staffing tables, recruitment tracks, vacancy closures, payroll Attendance reports, salary reviews and others, as required.
• Process monthly payroll attendance manually process related entitlements.
• In coordination with the THRCP/MPW Executive Director, provide updates on HR process workflows, turn-around times, and compliance to rules and regulations for project audit purposes
• Perform other duties as may be assigned

A. Monitoring and Progress Controls

• Availability of complete and accurate personnel files for all incumbents.
• Full compliance of HR and Procurement rules and regulations and SOPs
• Timely performance and completion of end-to-end recruitment activities

B. Final Product

• Timely submission of contract preparations, amendments and separation
• Efficient reporting facility on staffing resources and active database systems for tracking and monitoring HR-related activities within the project.
• Effective filing and archive system

Travels to Provinces

Require Travels to Provinces

Skills

Skills:

• Excellent working knowledge of English, both written and verbal. Fluent, both written and verbally, in Dari/Pashto.
• Good working knowledge of MS Office application (Word, Excel), email/internet.
• Be able to exercise good judgment and be able to maintain confidentiality and conduct duties with integrity.
• Has good interpersonal skills and makes sound and reasoned judgments.
• Is able to manage and mentor a team and supervise in a participatory and capacity building manner.
• Be willing and able to meet tight deadlines and work long hours when required.
• Is a self-starter, takes initiative and strives to meet deadlines.
• Be able to work in a multi-cultural environment.

Job Requirements:

Education
• Bachelor’s Degree in Human Resources Management, Business Administration, Public Administration, and Social Science or relevant field is required.
• Mater Degree will be given an advantage
Work Experience
• At least 4 years of relevant experience in providing HR capacity or Administrative related functions.
• Previous experience in providing HR support and administration in UN and NGO is highly desirable.
• Familiarity with WB funded projects is an asset;
• Experience working with Government of Afghanistan Ministries is highly desirable.

Required Documents:

• Copy of verified Bachelor Degree by Ministry of Higher Education
• Copy of verified Master degree by Ministry of Higher Education
• Copy of verified Afghan ID Card (Tazkera)
• Copy of verified last Posting Contract
• Certificate’s and Appreciation Letter’s

Qualifications

• Bachelor’s Degree in Human Resources Management, Business Administration, Public Administration, and Social Science or relevant field is required.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)

Education:

Bachelors Degree, Business Administration

Submission Guideline

Qualified candidate may submit their application, including a letter of interest, complete Curriculum Vitae, via Email Address: Kindly indicate the vacancy number (VA – AFG/THRCP/MOPW 036/2018) and the post title (Senior Human Resource Associate) in the subject line when applying by email.

Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.

Submission Email

vacancies@thrcp.gov.af

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