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Operation Officer

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About Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP)

The Ministry of Public Works (MPW) is responsible for the planning, monitoring, maintenance and development of the various transport infrastructure projects such as Roads, Bridges, Culverts, Railway and Airport in the government of the Islamic Republic of Afghanistan. Therefore, to enhance the capacity to strengthen its ability to deliver effective, efficient and transparent services in MPW the Human Resource Directorate wishes to recruit the following staff on contract basis from development Budget for the Ministry of Public works.
Trans Hindukush Road Connectivity Project (THRCP)
The Government of the Islamic Republic of Afghanistan (GoA) has obtained funding from the World Bank (IDA Grant) for a seven-year Program for improving the road connectivity across the Hindukush mountain range north of Kabul. The THRCP project has a total estimated cost of US$ 250 million, most of which are to be spent on civil works for the construction of the Baghlan to Bamiyan (B2B) road and for the rehabilitation of the Salang pass road and the Salang Tunnel, and for the supervision of works for the same roads. The project funds are also to be used for regular technical audits by an independent international auditor to verify that road works have been executed in compliance with the technical specifications.
The main objective this project is to improve road transport connectivity across the Hindukush mountain range. This objective will achieve through (i) rehabilitation of 86 km of Salang Pass and development of 152 km of Baghlan to Bamiyan (B2B) road to become a viable alternative to the Salang Pass, and (ii) to establish suitable arrangements for the management, maintenance and operation of those two roads. The objective of this project can only be achieved through an integral project which combines the above mentioned elements.
MPW through the PMT of THRCP project seeking a qualified Operation Officer to be dually qualified in the Government administration system as well as World Bank financed projects

Job Summary

Under overall supervision of the Head of Operation the Operation Officer provides effective and efficient administrative support to THRCP Management. Meanwhile he/she is responsible to note the recommendations given by World Bank and ministry in order to support every section to take corrective actions and prepare an applicable action plan.

Job Details

Date Posted: 16 Sep 2018 Reference: VA – AFG/THRCP/MOPW 037/2018
Closing Date: 29 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Contractor Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

• Advice Head of Procurement and Operation to liaise with Implementation Consultant (IC) to conduct analysis of business processes for HR, Procurement, Security, Logistics and Asset Management and make recommendations for improvement.
• Provide advice to Head of Procurement and Operation and support sections such as; logistic, HR, Goods procurement, archive and finance.
• Advice Head of Procurement and Operation to regularly liaise with the Implementation Consultant (IC) Admin/Finance and Department Heads in implementing process improvement recommendations given by World Bank and Ministry.
• Implementation of HR Manual for THRCP and ensure timely accomplishment of HR-related matters concerning recruitment and selection, travel, administration, conduct and discipline procedures and separation of project personnel as per MPW-HR Manual.
• Reporting to Project parties on achievement and progress in relation to HR manual’s implementation.
• Provide advice strategic human resource management to project management and ministry.
• Monitor and ensure that counterparts are in right track of capacity building and provide recommendations to management for required trainings.
• Provide analytical reports to project management on required workshop and training.
• Undertake a review of MPW Asset Management and Requirements and provide inputs during Asset Management Application to logistic section.
• Monitoring transportation services and analyze region’s need for vehicles through dispatch and logistic section.
• In consultation with Head of Procurement and Operation and Executive Director of the THRCP prepare draft proposal to Ministry and other project stakeholders.
• Review administrative forms (Travel Authorization, DSA, Travel Expenditure, Leave Requests … etc) for THRCP staffs.
• Provide advice to ministry staff on administration, finance and procurement rules of Government and World Bank to avoid any confusion by ministry’s audit
• Perform any other task assigned by the management of the project

A. Monitoring and Progress Controls

• Effective operation support are provided to THRCP management
• Provide effective recommendation on improvement of current system or development of operational manuals.
• Staffs are knowledgeable about administration and finance rules and regulations.
• Finance Member clearly demonstrates and increase in skills and knowledge in regards to administration and finance procedures and processes.
• Ad-hoc meetings with Executive Director regarding progress of works.

B. Final Product

• Effective and efficient administration, HR and financial support to the THRCP - MPW.

Travels to Provinces

Require Travels to Provinces

Skills

Skills:

• Demonstrates attention to detail, good organizational and planning skills.
• Excellent interpersonal communication skills.
• Integrity and professionalism in performing routine and core functions.
• Experience in the usage of computers and office software packages (MS Office).
• Excellent communication and team-building skills.
• Ability to work long hours and under pressure in a stressful and multi-cultural environment.
• Values equality with respect to gender, race, nationality and culture.

Job Requirements:

Education
• Bachelor’s Degree in Business Administration, Public Administration, and Social Science, law or relevant field required.
• Secondary Diploma plus 2 years of additional relevant work experience will be considered in lieu.

Work Experience
• Minimum 4 years of relevant experience in providing Administrative Services, or 7 years working experience.
• Experience gained with the United Nations or any of its agencies, partners and affiliate highly desirable;
• Familiarity with WB funded project an asset;
• Previous experience in providing operation support and administration in UN and NGO is highly desirable.

Required Documents:

• Copy of verified Bachelor Degree by Ministry of Higher Education
• Copy of verified Master degree by Ministry of Higher Education
• Copy of verified Afghan ID Card (Tazkera)
• Copy of verified last Posting Contract
• Certificate’s and Appreciation Letter’s

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, and Social Science, law or relevant field required.
• Secondary Diploma plus 2 years of additional relevant work experience will be considered in lieu.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Qualified candidate may submit their application, including a letter of interest, complete Curriculum Vitae, via Email Address: Kindly indicate the vacancy number (VA – AFG/THRCP/MOPW 037/2018) and the post title (Operation Officer) in the subject line when applying by email.

Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.

Submission Email

vacancies@thrcp.gov.af

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