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Regional Administrative and Finance Assistant

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About Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP)

The Ministry of Public Works (MPW) is responsible for the planning, monitoring, maintenance and development of the various transport infrastructure projects such as Roads, Bridges, Culverts, Railway and Airport in the government of the Islamic Republic of Afghanistan. Therefore, to enhance the capacity to strengthen its ability to deliver effective, efficient and transparent services in MPW the Human Resource Directorate wishes to recruit the following staff on contract basis from development Budget for the Ministry of Public works.
Trans Hindukush Road Connectivity Project (THRCP)
The Government of the Islamic Republic of Afghanistan (GoA) has obtained funding from the World Bank (IDA Grant) for a seven-year Program for improving the road connectivity across the Hindukush mountain range north of Kabul. The THRCP project has a total estimated cost of US$ 250 million, most of which are to be spent on civil works for the construction of the Baghlan to Bamiyan (B2B) road and for the rehabilitation of the Salang pass road and the Salang Tunnel, and for the supervision of works for the same roads. The project funds are also to be used for regular technical audits by an independent international auditor to verify that road works have been executed in compliance with the technical specifications.
The main objective this project is to improve road transport connectivity across the Hindukush mountain range. This objective will achieve through (i) rehabilitation of 86 km of Salang Pass and development of 152 km of Baghlan to Bamiyan (B2B) road to become a viable alternative to the Salang Pass, and (ii) to establish suitable arrangements for the management, maintenance and operation of those two roads. The objective of this project can only be achieved through an integral project which combines the above-mentioned elements.
MPW through the PMT of THRCP project seeking a Regional Administrative and Finance Assistant to be dually qualified in the Public Administrative System for the Trans Hindukush Road Connectivity Project.

Job Summary

Under the overall supervision and guidance of the Senior Regional Engineer the Administration and Finance Assistant is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. He/she is responsible to manage the administrative and financial affairs of the office and provide efficient support to the Senior Regional Engineer.

Job Details

Date Posted: 16 Sep 2018 Reference: VA – AFG/THRCP/MOPW 038/2018
Closing Date: 29 Sep 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Contractor Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Specific responsibilities and duties include but are not limited to;

Finance

• Under the supervision of the Senior Regional Engineer, responsible for the Financial management and reporting of the regional office, including the preparation of monthly expense report for works and non-works expenditure.
• Prepare finance vouchers and disburse payments, based on authorized expenditures as per rules and regulations. Maintain accurate record of petty cash expenditure.
• Responsible for the preparation and disbursement of the monthly payroll and staff salaries.
• Prepare the monthly payroll for THRCP PMT - Training Allowance staff, in coordination with the HR Unit.
• Ensuring issuance of invoices to THRCP/MOPW and implementing cost-sharing agreement.

Administration/Logistics

• Responsible for managing HR administrative process and files, ensuring adherence to THRCP rules and regulations and complete HR personnel file documentation is maintained.
• Responsible to register incoming and outgoing correspondence for the Regional Office and distribute accordingly.
• Review and process administrative forms (Travel Authorization M9, DSA M13, Travel Expenditure, Leave Requests etc) for staffs, and obtain authorization from Senior Regional Engineer.
• Monitor the daily attendance registration of MOPW/THRCP staff.
• Manage and supervise support staff; Drivers, cleaners, guards including identifying training needs and performing regular performance evaluations.

Logistics/Security

• Coordinate with Central IT and Logistics Office to ensure operational IT and communication systems are available and operational in the regional office.
• Manage and coordinate office maintenance and supplies including the procurement of non-works items when required.
• Coordinate with Central Procurement Office as required and needed, in relation to service contracts and procurement of items.
• Manage transportation section, including monitoring vehicle log books, fuel usage and vehicle maintenance.
• Responsible for updating and periodically checking the physically inventory of assets located at the regional office, coordinating with the Central Logistics office when required.
• Ensure adherence to THRCP Security rules and regulations by drivers, guards and other staff.
• Closely liaise with Security focal point and radio operations, ensuring operational communication equipment’s.

Other

• Provide advice to other staff on administration and finance rules and regulations.
• Make recommendations to Senior Regional Engineer for improvements in relation to office management and in developing robust internal controls.
• Perform any other duties as requested by Senior Management.

3. Monitoring and Progress Controls

• Accurate and on-time monthly financial reporting to the Senior Regional Engineer.
• Effective management of transportation and logistical procedures and system.
• Effective and efficient support to the Senior Regional Engineer.
• Ad-hoc meetings with Senior Regional Engineer regarding progress of works.

4. Final Product

• Effective and efficient coordination and management of administrative, financial and operational issues in the regional office.

Travels to Provinces

Require Travels to Provinces

Skills

Skills:

• Excellent working knowledge of English, both written and verbal. Fluent in Dari/Pashto.
• Previous experience of working in a system review/development for the project or office.
• Microsoft Access or Financial software certification is desirable.
• Excellent working knowledge of MS Office applications (Word, Excel, MS Project), email/internet.
• Knowledge of project monitoring and management would be an asset.
• Strong attention to detail.
• Good communication (verbal and written) and strong interpersonal skills and ability to work in a team.
• Be able to work in a challenging and demanding environment.
• Be able to work in a multi-cultural environment

Job Requirements:

Education
• High School Graduation (12 years) or Certificate in Business Administration, Management, Finance, Procurement, Logistics Management or another relevant field.
• Bachelor degree in Business Administration, Public Administration, Finance, or relevant field is highly desirable.

Work Experience
• At least 3 years work experience in administration, logistics, Finance or operations.
• Previous UN experience and knowledge of Administration rules and regulations is highly desirable.
• Experience working with Government of Afghanistan Ministries is highly desirable.

Required Documents:

• Copy of verified Bachelor Degree by Ministry of Higher Education
• Copy of verified Master degree by Ministry of Higher Education
• Copy of verified Afghan ID Card (Tazkera)
• Copy of verified last Posting Contract
• Certificate’s and Appreciation Letter’s

Qualifications

• Bachelor degree in Business Administration, Public Administration, Finance, or relevant field is highly desirable.
• High School Graduation (12 years) or Certificate in Business Administration, Management, Finance, Procurement, Logistics Management or another relevant field.

Job Location

Afghanistan - Bamian: Province Center(MARKAZ-WOLLAYAT)
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Qualified candidate may submit their application, including a letter of interest, complete Curriculum Vitae, via Email Address: Kindly indicate the vacancy number (VA – AFG/THRCP/MOPW 038/2018) and the post title (Regional Administrative and Finance Assistant) in the subject line when applying by email.

Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.

Submission Email

vacancies@thrcp.gov.af

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