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Admin/Procurement Officer

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About Ministry of Public Health

Afghanistan is experiencing a low and concentrated HIV epidemic and among the countries in Central and South Asia that are confronted with a growing risk of HIV and AIDS, mainly due to the high incidence of people who inject drug. HIV prevalence is 4.4 % in People Who Inject Drug (PWID).
The first HIV case was reported in 1989 in Afghanistan and the Government of Islamic Republic of Afghanistan (GoIRA) has taken important steps in addressing the epidemic. The National AIDS Control Program (NACP) was established in 2003 under the leadership of the Ministry of Public Health (MoPH).
Under the leadership of NACP Ministry of Public Health the country is implementing National Strategic Plan (NSP-III) 2016-2020 in collaboration with several national and international agencies. The country has multi-sectorial approach to control the spread of HIV with specific interventions for key affected population, vulnerable papulation and general papulation.
Until December 2017 a total of 2522 HIV cases have been registered with the national AIDS Program, While the World Health Organization and UNAIDS have estimated this number 7,500 in the county.

Job Summary

Writing the memos and other official and Operational letters of National AIDS Control Program

Job Details

Date Posted: 06 Oct 2018 Reference: Admin/Procurement HIV
Closing Date: 19 Oct 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: General Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Consultant Years of Experience: 4 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

Writing the memos and other official and Operational letters of National AIDS Control Program
• Handling of PT cash.
• Preparing of monthly activity report.
• Inspection the daily attendance sheet.
• Maintained and updating of staff filing system.
• Overseeing from salary, and payment of staff in MoF
• Ensure to send monthly attendance report to finance department of GFCU
• Finance Tasks assigned
• To make and update the daily bookkeeping in accordance with guidelines of the MoF .
• Prepare monthly financial reports.
• Preparing cash flow statements.
• Preparing the cash position up to date.
• Preparing the bank reconciliation statements.
• Maintaining the centralized books of accounts.
• Prepare the M16’s and Allotments.
• Follow up M16’s and allotment with budget and SDU Department in MoF.
• Obtaining and updating information on Afghan tax income regulation
• Being responsible for the daily check of cash balance
• Requesting cash from GFCU Finance office on time by considering the required balance.
Administration Tasks:
• Conducting a proper inventory list of NACP assets and keeping it up to date using the special Format of MoPH.
• Supervising logbooks of vehicles.
• Conduct monthly fuel consumption sheet for each vehicle.
• File keeping and updating (vehicles, rent and lease etc.)
• To receive narrative and financial report from GFCU.
• To check if all required documents are available within the office system
• To follow up with GFCU Finance office if next payments of LSA/FA are processed or not and confirm to the partner organization timely.
• To share all updates with finance/Operation Manager on time and ask for support when required.
Any other tasks assigned by Program Manager or line Manger

Skills

• Ability to effect change.
• Ability to work with a positive interdisciplinary team approach
• Ability to understand both local languages (Pashto & Dari).
• Interview and assessment skills
• Ability to interact with other professionals.

Qualifications

• At least four years’ experience in related field.2 years in Administration and 2 years in Procurement/government experience will be given priority.
• Must have 12 class certificate and Bachelor in Business Administration.
• University degree/FIA/CAT certificate will be plus point if have.
• Effective written and verbal communication.
• Ability to effect change.
• Ability to work with a positive interdisciplinary team approach
• Ability to understand both local languages (Pashto & Dari).
• Interview and assessment skills
• Ability to interact with other professionals.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Bachelors Degree, General

Submission Guideline

(I) Electronic applications will be sent to: sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
 Copy of verified 14 or 15 passed degree by related Ministries
 Copy of verified Bachelor Degree by Ministry of Higher Education
 Copy of verified Medical Doctor Degree by Ministry of Higher Education
 Copy of verified Master degree by Ministry of Higher Education
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)
• Electronic applications will be sent to: sub e-mail
• Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.
• The Contact Person at Human Resources is: Mr. Mojib Rahimi, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-700991056

Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mojib Rahimi ) for confirmation.
• No CVs will be accepted after the closing date.
• Any persuade will be threat as disqualification.
• Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.
• Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.
Instruction for test and interview:
The test and interview will be taken from the following references:
1. Main points of the TOR.
2.(Procurement Manual) of government

Submission Email

gdhr.moph2018@gmail.com

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