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Administrative Assistant

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About UNESCO Kabul

UNESCO is the specialized agency of the United Nations with a mandate in education, science, culture,
communication and access to information. It is one of the largest players in culture and education in
Afghanistan and supports the government in its endeavour to preserve the country’s heritage and promote
nation-building and literacy level.
UNESCO is looking for a committed Administrative Assistant who will provide operational support to the
activities UNESCO will be carrying out within the Administration Unitbul

Job Summary

-

Job Details

Date Posted: 08 Oct 2018 Reference: KAB/ADM/SC/18/10/01
Closing Date: 21 Oct 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Service Contract Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 3 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

This Administrative Assistant position is located in the Administrative Unit of the UNESCO Kabul Office.
The Administrative Assistant will perform the full range of administration support functions to provide timely
and professional benefits and entitlements services to staff members and other UNESCO employees, in
compliance with the UNESCO Rules and Regulations.
Under the overall authority of the Director and UNESCO Representative and the direct supervision of the Senior
Finance and Administrative officer, the incumbent will have the following key responsibilities:
- Review and process requests for entitlements and claims from staff members in accordance with staff
rules and established HR procedures.
- Carry out a range of personnel actions related to appointments, extensions, transfers, separations,
etc.
- Collect and synthesize data and information on staff members' salaries, allowances and entitlements
for approval/decision and subsequent action
- Maintain effective and efficient communication with the concerned Sectors/Offices or Services on
matters related to staff salaries, allowances and entitlements, and respond promptly to information
requests and inquiries from staff members and other business partners.
- Review and constantly update the HR database in the HR management system.
- Draft a wide range of correspondence and other notification materials, and ensure high quality
standard for all HR communications.
- Assisting in monitoring the elaboration of SC contracts by following up the insertion and maintenance
of personnel data into the Human resources system (STEPS);
UNESCO is committed to promoting geographical distribution and gender equality within its Secretariat. Therefore, women
candidates are strongly encouraged to apply, as are nationals from non- and under-represented Member States. Persons with disabilities
equally are encouraged to apply.
Worldwide mobility is required as staff members must be ready to serve in other duty stations in accordance with UNESCO’s geographical
mobility policy.
UNESCO applies a zero tolerance policy against all forms of harassment.
UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
- Carry out any operation in relation with recruitment process

Skills

Integrity, including a commitment to respecting institutional rules and procedures;
 Good knowledge of IT tools such as SAP.
 Good knowledge of UNESCO'S rules, administrative procedures and standard practices.
 Ability to liaise with different team members in the field of competence;
 Strong ability to manage priorities and flexibility in finding alternative options when necessary;
 Interpersonal skills, teamwork, and commitment;
 Good command of English, both written and spoken. Fluency in Dari and/or Pashto is a requirement.

Qualifications

Education
 High-school diploma or Bachelor’s degree in the relevant field, and administration and finance
qualification will be an asset.
Work Experience
 At least 5-years (with diploma qualification) or 3 years (with bachelor’s degree) working experience in
the field of finance and administration or relevant field.
 Previous experience with UN Agencies and/or UNESCO would be considered as an asset.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

High School,

Submission Guideline

Candidates are requested to send their application, including a CV and cover letter (in English)indicating the post
number (KAB/ADM/SC/18/10/01) before midnight (Afghanistan time), 21th Oct, 2018 to below email

Submission Email

k.human-resource@unesco.org

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