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National MIS Specialist – Operations

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About Food and Agriculture Organization of the United Nations

The mandate of FAO

The mandate of FAO in Afghanistan is to support agricultural and environmental rehabilitation and assist the country to become a food secure and self-reliant nation in accordance with the principles of the National Development Framework of the Afghan Government.

the development agenda belongs to the people of Afghanistan
the private sector is the principal instrument of economic growth
decision making is participatory and community-based
investment in human capital is essential
donor-funded activities must sit within the sector framework
The objective of the Organization is to improve livelihoods for all sections of the rural community based upon economically viable activities – food production, off-farm employment and trade - social cohesion and sustainable use of natural resources.

FAO works with three counterpart ministries – the Ministry of Agriculture, Irrigation and Livestock, the Ministry of Energy and Water and the Ministry of Rural Rehabilitation and Development. The FAO Representation is based in Kabul with regional offices in Herat, Jalalabad, Kandahar, Mazar-i-Sharif and Faizabad and subregional offices in Bamyan, Farah, Ghazni and Kunduz.

Job Summary

Issued Date: 11 October 2018
Closing Date: 26 October 2018
VA No. FAO/KBL/CO/SC/30-2018
Functional Title: National MIS Specialist – Operations
Type of Contract: National Project Personnel / Service Contract (NPP/SC)
Grade / Level: SB-5
Number of Post (s) : 01 (One)
Gender / Sex: Male & Female
Duration : 12 Months
Extendable / Renewable: Yes (Extendable, Based on Satisfactory Performance & Budget Availability)
Probationary Period: Initial 3 Months
Project / Programme / Unit: FAO Representation / Country Office
Duty Station: Kabul - With Possible Field Missions to Project Sites
Sub – Station: N/A


REMUNERATION:
 The remuneration for the post of National MIS Specialist – Operations is between USD 2,808 to USD 3,571 (SB-5 Step 1 to 3) monthly based on the qualification and experience of the candidate.
 The selected candidate will also receive an additional 8.33% monthly salary as pension benefit/coverage on a monthly basis.

Job Details

Date Posted: 11 Oct 2018 Reference: FAO/KBL/CO/SC/30-2018
Closing Date: 26 Oct 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Operation Open Ended: NO
Nationality: Afghan Salary Range: 2808 to 3571 USD
Contract Type: Service Contract Years of Experience: 7 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Reporting Lines / Supervision Received/Exercised:
Under the general supervision of the FAO Representative and direct supervision of the National Senior Operations Officer, in close collaboration with other FAO staff and government counterparts, in particular the Operations unit and other unit and section, the National MIS Specialist – Operations will fulfill the following tasks under FAO Representation/Country Office;

Key Functions/Results:
 Act as focal point for assigned projects’ operational matters;
 Prepare project task force meetings as required and ensure the secretariat of such meetings;
 Develop and maintain local MIS for FAOR and relevant entities that will track work-plan, all processes, status, progresses and pending tasks; generate routine and ad-hoc progress project reports;
 Develop and maintain online Afghanistan Programme MIS that will keep track of all the FAO projects in the country with project summary and data;
 Develop and maintain MIS for FAOAF that will facilitate and track the internal administrative processes of functions from different users at field level and to the focal units at the FAO Representation through e-Management. FAOAF-MIS should display the detail and status of all processes/actions taken by each individual person/unit in general and in specific for each project;
 Update the status of LFM, work-plan and budget in FPMIS for pipeline and ongoing projects;
 Review the Semi-annual, Annual Progress and Terminal Reports of assigned projects;
 Contribute to ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors;
 Participate in the identification and preparation of concept note and project formulation as required, and provide necessary support on the development of project work plans, operational clearance, appraisal and approval process in FPMIS, quality assurance
 Monitor progress of the projects, facilitate/support operational and financial closure and, where necessary, identify corrective measures to overcome operational constraints;
 Contribute to ensure project budget management and prepare revisions as required;
 Contribute to ensure project Field Budget Authorization (FBA) and prepare revisions as required;
 Contribute to ensure timely preparation and submission of the Quarterly and Semi-Annual Project Implementation Reports and any other reports required by the Organization;
 Contribute to ensure preparation of analytical reports on project performances, as required;
 Coordinate action concerning the completion of field projects and arrange for timely and adequate reporting, including identification of project follow-up requirements; Contribute to the preparation and/or assessment of new projects, and
 Perform other related duties as required.


Expected outputs:
 MIS applications developed for FAO Representation, projects and line ministries (MAIL, MEW, NEPA, MRRD, MoPH and etc.)
 A number of reports (progress report, terminal report, end of assignment report and etc.) reviewed and operationally cleared
 As per operational procedure and guidelines, a number of CN, ProDoc and Budget reviewed and operationally cleared
 Assist in project openings and closure actions
 On regular basis updated FPMIS for all projects
 Finalized a number of budget revisions and FBAs
 Developed Analytical Reports as required

Travels to Provinces

Require Travels to Provinces

Skills

Other Desirable Skills:
 Good knowledge of corporate information systems;
 Experience of working with government, donors and other partners;
 Excellent interpersonal communication and coordination skills, and proven ability to work constructively with a variety of stake holders to achieve common goals;
 Additional relevant professional experience in Afghanistan, particularly in project management, public administration or project operations.
 Knowledge on GIS management.
 Excellent data reading and data reporting skills;
 Good computer skills including MS Office Package;

Qualifications

Education:
 University degree, (preferably MSc) in computer science, agricultural economics or agriculture, public or business administration (including forestry and fisheries), or closely related fields;

Work Experience:
 At least seven years of professional experience in planning, implementation, and administration of agricultural development programmes, including the preparation, monitoring or evaluation of development projects.
 Working knowledge (level C) of the English, and ability to communicate clearly and concisely, orally and in writing, in Dari, and Pashto.
 General knowledge of the local socio-economic conditions and institutions and minimum knowledge of development-related policies and procedures of the country of assignment.
 Ability to identify and resolve problems expeditiously and pragmatically.
 Should possess tact, good initiative and sound judgment, and have the ability to establish and maintain good working relations with people of different national and cultural backgrounds.
 Good IT skills and experience in operating Management Information System (MIS) is highly essential.
 Computer literacy and skills to use word-processing equipment is necessary.
 Ability to use a logical and structured approach to collate, archive and synthesis information.
 Experience and knowledge of the FAO rules and regulations and good skills of multi-stakeholders coordination, operations and management
 Experience of working with UN, and government entities is highly desirable;



Language Skills:
Excellent knowledge of English and local languages, both spoken and written skills.


COMPTENCIES:
 Core competencies: FAO core competencies include: Understanding FAO’s mandate & its global context; planning, organizing, and delivering quality results; communicating to build understanding & support; working together in teams and partnerships; engaging in continuous learning.
 Operational Effectiveness: Working independently, structuring tasks, establishing priorities and adhering to deadlines. Show a high degree of accuracy and attention to detail. Contribute ideas and suggestions for process improvement.
 Client Orientation: Focus on results for the client. Attend to inquiries from internal and external clients in an effective, timely and courteous manner. Treat clients with courtesy and respect even when working under pressure. Express a high level of professionalism.
 Interpersonal Communications and Teamwork: Work effectively and efficiently with staff at all levels, listen to others and openly share own ideas. Express sensitivity, cultural empathy and respect for diversity. Productively handle differing views and opinions and strive for achievement of shared goals. Respond positively to feedback.
 Knowledge Exchange and Learning: Share own knowledge and promote a learning culture within the work environment. Actively work towards professional development, including personal learning. Apply newly acquired skills and support flexibility within the work environment.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Masters Degree, Business Administration

Submission Guideline

Interested Afghan nationals should complete the FAO Personal History Form (PHF) and submit it along with their application letter and CV to the email address below, clearly mentioning the post title and vacancy announcement number (National MIS Specialist – Operations- FAO/KBL/CO/SC/30-2018) in the subject line of the email, otherwise your email will not be considered for further process.

Please submit your application to below email address:

NOTE: Applicant who failed to attach the FAO Personal History Form (PHF) their Application will not be considered for further process.

The above required documents can also be submitted in writing (marked “Confidential” and clearly indicating on the sealed envelope the Vacancy Announcement Number, Postal Title, Your Name and Date of Submission) to: the Assistant FAO Representative (Administration), FAO Representation, Ministry of Agriculture, Irrigation and Livestock, Jamal Mina, Opposite Kabul University, Kabul, Afghanistan.

The FAO PH Form can be downloaded using the following internet link:

http://www.jobs.af/jobsMediaFiles/1342949805.doc
http://www.acbar.org/applicationform

The last date for receiving applications is 26 October 2018. Please note that applications received after closing date will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for test/interview.

ADDITIONAL NOTES:
 Only Shortlisted candidates will be contacted for the interview/test.
 Application received after closing date will not be given consideration.
 Please make sure to sign the first page of your PHF (Personal History Form) while applying for the position.
 Do not forget to write the post title and VA number on subject of your email.
 Regret letter/email will only be sent to interviewed candidates.

Submission Email

FAOAF-vacancies@fao.org

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