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(Re-Announce)Sr. Procurement & Contract Management Specialist

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About DABS

The Government of the Islamic Republic of Afghanistan (GoIRA), through its 2006 Afghanistan National Development Strategy (ANDS), set out ambitious three to five year goals for increasing access to electricity. The aim was for electricity supply to reach at least 65 percent of households and 90 percent of non-residential establishments in major urban areas and at least 25 percent of households in rural areas. This would have represented a considerable increase over the rate of electrification – which had last been reliably estimated at six percent nationwide in 2003. More recent estimates suggest that some 25-30 percent of households have access to grid electricity. There appears to be no reliable estimate for the number of people with access to off-grid electricity although there is some 134MW of small hydro, diesel generators and solar power installed.

Responsibility for management and operation of the electricity system rests with Da Afghanistan Breshna Sherkat (DABS), the national electricity utility. Until 2009, DABS was a department of the Ministry of Energy and Water (MEW). DABS’s corporatization has been accompanied by a strong program of commercialization supported by the World Bank and more recently by USAID. DABS are responsible for the installed domestic generation capacity, including about 230MW of hydropower and with it Naghlu Hydropower Plant, although only about 138MW is currently in service.

DABS World Bank funded projects Unit currently handling four projects namely:

1. Naghlu Hydropower Rehabilitation Projects (NHRP)
2. The Central Asia-South Asia power project,(CASA1000)
3. DABS Planning and Capacity Support Project (DPCSP)
4. Herat Electrification Project

Job Summary

In Afghanistan, the CASA project includes the following activities:
(i) Component A- Sub-Component A1. High Voltage Direct Current (HVDC) Transmission Line. The 500 kV transmission line from Sangtuda to Peshawar has the total length of 750km, out of which 600 km passes in Islamic Republic of Afghanistan which enters from North-East AFG-TJK border and exits at South-East AFG-PAK border. For the HVDC lines in Afghanistan, three EPC contracts have been procured and signed in December 2017.
(ii) Component B. Main activities are listed below:
• Environment and Social Management Support. This includes two contract. First for Environment and Social Impact Assessment for the HVDC line which has been awarded and second for the Resettlement Action Plan for the HVDC line, which is to be procured;
• Audit and Financial Management Support;
• Project Management Support to the implementing agency on general project management including procurement and contract management, monitoring, evaluation, and operating costs; and
• Capacity Building of the DABS.
(iii) Component C. The CSP will be implemented for individuals and communities located within the 2 km width of the transmission line corridor who will be affected during the design, construction, and operation and maintenance of the transmission line.
Component A and B are financed under the IDA grant for the CASA in the amount of SDR 206.3 million (equivalent of US$ 315.5 million at project appraisal in 2014). Implementing agency is DABS. Component C is financed under the Afghanistan Reconstruction Trust Fund Grant for CASA CSP in the amount of US$ 40 million. Implementing agency is the Ministry of Rural Rehabilitation and Development (MRRD).

Job Details

Date Posted: 13 Oct 2018 Reference: VA-DABS-HQs/97-0365
Closing Date: 25 Oct 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Consultant Years of Experience: 7 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

IV. OBJECTIVES AND SCOPE OF ASSIGNMENT
The Senior Procurement & Contract Management Specialist will deliver but not limited to the following tasks:
In Procurement:
 Assisting project management team in DABS in procurement and contract management of works, goods, supply-install, consulting and non-consulting services contracts under the Bank funding
 Guiding and assisting in general strengthening/setting up and development of the project management team in DABS, including procurement activities required for the strengthening of the team.
 To build PMT’s procurement capacity by providing guidance and support, identifying procurement and contract management capacity building programs and advising nomination of PMT staff for the same as procurement expert to PMT staff in various procurement related matters.
 The incumbent would be expected to devote 20% of time on procurement and contract management capacity building of PMT staff. In the initial period developing capacity of the PMT officials in all aspects of procurement with emphasis on (i) the organization of pre-bid meetings, preparing answers/clarifications/modifications; (ii) receiving and examining bids/ proposals; (iii) organizing technical evaluation committees; (iv) preparing evaluation reports as per the Bank procedures and (v) broad understanding of contract management. The incumbent will make use of dummy cases for imparting the knowledge on procurement under the Bank funded project to the PMT officials.
 Preparing, reviewing and updating the procurement plans under the Program in consultation with the Technical team members to submit it for internal approvals and no-objection by the Bank. Following up with DABS-CASA Project and the WB in order to have the procurement plans approved in a timely manner using the Systematic Tracking on Exchanges in Procurement (STEP) software used for the purpose
 Managing the processes of advertising, bid receipt and bid opening strictly in accordance with the agreed procurement procedures;
 Preparing, reviewing and clearing draft bidding documents, requests for proposals for all procurements prior to submission for approval. Follow up with the concerned government departments and the WB (if required) using STEP in order to have these bidding documents approved and issued in a timely manner according to the approved procurement plans.
 Conducting Pre-bid meetings, describing project’s procurement regulation to bidders.
 Participating as a permanent member in evaluation committees, providing guidance to other members in evaluation committees on procurement aspects in the process of evaluation of bids or consulting proposals.
 Preparing, guiding, reviewing and clearing all bid evaluation reports with very transparent method according to the bidding documents provisions, Bank’s Guidelines, WB and applicable Government of Afghanistan rules and regulation, submission for approval, including preparation of comparison list of bill of quantities of the bidders; following up with the concerned government departments and the WB (if required) including through STEP in order to have bid evaluation reports approved in a timely manner.
 Preparing, reviewing and clearing all draft contracts from commercial angle and getting the technical due diligence done with the technical team members prior to contract signing. Following up with the concerned government departments and the WB (if required) in order to have contracts approved in a timely manner.
 Reviewing and clearing all correspondences with bidders during procurement process from procurement angle.
 Preparing contracts amendment (final contract amendment, time extension as required by contractors and advised by PM in timely manner as per provisions in the contract to avoid delays in implementation.
 Managing the procurement filing/record system in the office in a systematic and retrieval manner.
 Maintaining the integrity and confidentiality of the procurement and contracts management process and documentation per the provisions of applicable respective guidelines, documents, act, rules and regulations.
 Monitoring and reporting the procurement implementation progress/status to PIU and the World Bank as required.
 Participating and providing timely inputs to the implementation support missions of the Bank.
 Performing periodic supervision of the performance by other procurement staff in the procurement unit, providing on-the-job training and classroom training enabling them to successful carry out their jobs.
 Proving regularly and timely reports.
 Coordination with CASA secretariat on matters relating to procurement and contracts management.
 Managing other activities required under procurement processes & documentation as assigned by the PM from time to time.

In Contract Management:
 Monitor the overall financial and physical progress of the contracts awarded for implementation in Afghanistan.
 Review requests for variation orders in coordination with the technical team members and make recommendations for the Project Manager actions.
 Liaise with project Owner’s Engineers/technical staff and make recommendations on mitigation measures to prevent/minimize delays in contract implementation.
 Prepare payment Certificates for payments processing after receiving review by the Owner’s Engineer/Technical staff of payment requests by the contractor.
 Submit periodical reports on contracts progress, including recommendations for delivery performance Improvements.
 Collate and monitor / verify monthly payments to the contractors and review the cash flow projections with the finance management team.
 Coordination with Owner’s Engineer.
 Prepare contractual letter with reference to CASA 1000 Projects Condition of Contract in order to address Contractor’s issues / claims and time extension, as well as completion certificates.
Reporting and Coordination
• Prepare Project Progress Reports regarding procurement and contract management.
• Update Project Procurement Plan
• Be the official point of contact for procurement and contract related issues of CASA.
• Carry any other tasks related to the duty.
• Directly reporting to DABS Team Leader of CASA 1000 Project

Skills

The candidate should demonstrate:
• Adequate knowledge of government and World bank (or ADB) procurement procedures and regulations
• Adequate knowledge of Contract Management issues.
• Good working knowledge and practical experience of project management
• Sound written and verbal English and Pashto/Dari communication
• Excellent communication skills with the ability to build working relations and engage with project related stakeholders, both internal and external including the technical and financial management experts.

Qualifications

Education: The Senior Procurement & Contract Management Specialist shall have a Bachelor’s Degree in Economics, Finance, Social Science, Business Administration, Engineering, Commerce, Law, Management or similar disciplines. A master’s degree in any of these disciplines will be an advantage.
Working Experience: The Senior Procurement & Contract Management Specialist shall be a professional with a strong and demonstrated capacity for procurement and contracts management, with excellent reporting skills and high morale and ethics. Experience should include activities demonstrating the skills of coordinating and managing the work of staff, contractors, suppliers and consultants. At least seven (7) years of relevant experience in Procurement & Contract Management with demonstrated understanding of Government of Afghanistan’s Procurement Laws, rules of procedures with respect to legal, institutional, contractual and financial issues and processes. The candidate shall have prior experience in procurement and contract management in infrastructure projects financed by multilateral donor. Previous experience in power sector is a plus.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Dear Applicant,

Please submit your application form along with cover letter to email mentioned below Please mention the position name and vacancy number in the subject line of your email.

You can find the Application form in below link; it is your responsibility to accurately enter the information in Application Form and use digital signature. DO NOT upload any additional documents;

Link:

DABS is an Equal Opportunity Employer. Candidates with good knowledge base and experience background are Mostly Preferred. DABS does not discriminate in employment on the race, religion, gender, political affiliation, disability, age or other non-merit factor.

Please note: that only short-listed candidates will be contacted for written test or interview.

Submission Email

hr@dabs.af

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