Procurement Specialist(1015 Views)
Recruiting now for a new team to start 15 September 2018 and change the life chances of hundreds of thousands of Afghan men and women through helping them to find jobs.
This is a unique opportunity. We are looking now for new team members with the potential to be the future leaders of public services in the country. We promise to take you outside of your comfort zone. To expose you to learning from some of the best in the world. To demand extraordinary performance from you. And to give you a career-defining opportunity.
PLEASE READ THIS ADVERTISEMENT CAREFULLY. ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED.
We are building a team in the Ministry of Labor and Social Affairs (MoLSA), with funding from the Afghanistan Reconstruction Trust Fund and technical assistance from the World Bank. This team is going to oversee two ground-breaking employment programs under the PLACED Project. The programs will be contracted out with innovative ‘payment by results’. You will be founding members of a new ‘centre of excellence’ in performance-based contracting and program management. In the process, you will deliver real, lasting social impact through helping as many people as possible to find jobs.
For the Procurement Specialist we are looking for some very specific experience. You must have worked on projects before that have been subject to both government and World Bank procurement rules.
You must also have excellent communication skills, including very high-level written and spoken English. The team will operate in English, managing international contractors and with most of the team’s training in English.
The complete Terms of Reference are below.
The selection process for these unusual positions is going to be unusually rigorous. Only the best need apply! We expect at least half of our team to be female.
The Government of the Islamic Republic of Afghanistan, Ministry of Labor, Social Affairs, Martyrs and Disabled (MoLSAMD) in particular, is planning to prepare for project activities with a Project Preparation Grant (PPG) from the Afghanistan Reconstruction Trust Fund (ARTF). The project is called PLACED. Under the PLACED PPG, three distinct activity components are defined: (i) opening a managed international labor migration corridor to GCC countries, (ii) enhancing the employability and employment outcomes for high school graduate jobseekers through supported job search and possibly private sector internships and, (iii) integrated capacity building at MoLSAMD for the management of the pilots under the PPG as a core for sustained capacity to manage employment programs. The pilots will target two discrete groups of unemployed Afghans, designed to meet the identified needs of these groups and their potential employers, thereby increasing the jobseekers’ employability. The implementation of the pilots will be integrated with extensive on-the-job capacity building at MoLSAMD on key aspects of contracting and managing high-performing labor market programs.
The PLACED pilots will service approximately 4,400 jobseekers. Learning from these pilots will be informed by rigorous monitoring and evaluation, leading to the scaling up and rollout of these interventions. Following a period of MoLSAMD team building, procurement, (c.6 months) and implementation (c.4 months), the pilots will run for up to 21 months, with interim evaluations (and emerging recommendations) prepared after the first, and second years. The components are expected to be structured as follows:
Component 1: PLACING LABOR ABROAD (PLA) Pilot: This component will target unskilled and low-skilled Afghan male jobseekers, with the objective of: (a) preparing them for identified job opportunities in GCC countries; (b) matching them with those vacancies; (c) facilitating their travel to the host country and settling in; (d) supporting the employer (and covering salary costs) for the first two weeks of on-the-job training, and; (e) establishing systems for payroll deductions and remittances to cover some program costs as well as transfers back to families. The objective is to enhance these jobseekers in the eyes of GCC employers and inform the development of efficient systems for managed labor migration to GCC countries. The project will also aim to include mechanisms to ensure the safety and wellbeing of the participants while working abroad. The proposed pilot will finance activities to help approximately 2,000 participants.
Component 2: CONNECTING WITH EMPLOYMENT DOMESTICALLY (CED) Pilot: The biggest challenge for young job applicants with a reasonable level of appropriate skills (notably literacy and numeracy), as identified by employers, is a lack of soft skills and workplace awareness, including knowledge of workplace culture and employer expectations. Often this is as a result of a lack of work experience, and it is exacerbated by a lack of any understanding of how to find and communicate with potential employers. This component will target beneficiaries between 18 and 29 years of age who have completed high school. The pilot aims: (a) to assist as many jobseekers as possible to secure good jobs through intensive supported job search, and (b) for those who cannot access employment given personalized job search support, provide private sector internships to enhance employability through supported work experience. The pilot will ensure parity of outcomes for women and men, providing additional support as required for any female jobseekers. The proposed pilot will finance activities to help approximately 2,400 youth (50% male and 50% female) during the two and a half years of implementation.
Component 3: Integrated capacity building: This component will aim at strengthening the capacity and performance of MoLSAMD in delivering the PLACED pilots, and eventually contracting and managing national employment programs, through an innovative program of technical assistance. In particular, a team recruited with support under this component within MoLSAMD will undertake procurement, implementation, and contract/performance management, including monitoring and evaluation activities. A capacity-building program will be launched, with each stage of the pilot programs preceded by technical assistance workshops equipping the MoLSAMD team with the required knowledge and skills. The personnel initially recruited under the PPG are expected to transition to civil service positions requiring similar competencies learned throughout the PPG implementation.
The Ministry of Labor, Social Affairs, Martyrs and Disabled, implements this project under the overall supervision of the Deputy Minister for Labor Affairs (and in his/her absence the Minister). In close cooperation with the Director of Labor Market Studies, and under the guidance of the Steering Group, the project is led by the PLACED Project Director, the procurement specialist will work under the supervision of the Sr. Procurement Specialist.
The Procurement Specialist will use their knowledge and experience of procurement to ensure the procurement happens within the required guidelines and rules, and that the contracts facilitate performance management and performance delivery.
The Procurement Specialist will work under the overall responsibility of the Senior Procurement Specialist. The duration of the assignment will be 9 months and will involve the following activities:
|Date Posted:||30 Oct 2018||Reference:||MoLSAMD-PLACED/IC-04.3|
|Closing Date:||17 Nov 2018||Work Type:||Full Time|
|Number of Vacancies:||1||Gender:||Any|
|Functional Area:||Procurement||Open Ended:||NO|
|Nationality:||Afghan||Salary Range:||As per NTA Salary Scale Policy10000.0|
|Contract Type:||Consultant||Years of Experience:||5 Year(s)|
|Contract Duration:||0 Year(s) & 9 Month(s)||Extension Possibility:||Yes|
|Probation Period:||3 Months|
Duties and Responsibilities
• Assisting in Ensuring that all the procurement activities of the project conform to, and are compliant with, the Government of the Islamic Republic of Afghanistan laws and World Bank Procurement Guidelines;
• Assisting in Providing planning and management oversight for all procurement activities for PLACED including the continuation of the development of national staff capacity;
• Assisting in Preparing bidding documents for the procurement of works, goods and services in accordance with activities defined in the Procurement Plan for the program;
• Assisting in Preparing bid/proposal evaluation reports and award recommendations for approval by the Procurement Committee;
• Assisting in Preparing Contracts for approval by the Procurement Committee and the Competent Authority;
• Assisting in Preparing Requests for No-objection from the World Bank for stages of procurement activities as required by World Bank Guidelines;
• Assisting in Providing critical procurement advice to the Procurement Committee on commercial aspects of Terms of Reference (TOR) and Request for Proposals (RFPs), evaluation of Expressions of Interest (EOIs) and Technical and Financial Proposals for selection of consultants and services;
• Assisting in Initiating, coordinating, and preparing updated Procurement Plans (PPs) and Procurement Activity Schedules (PAS) in consultation with the PLACED Procurement Committee and PLACED Senior Management according to the latest needs, developments and progress of the project;
• Assisting in Initiating, coordinating, and preparing updates to the PLACED Procurement Manual as directed by the Procurement Committee for submission to the World Bank for approval;
• Assisting in Establishing a comprehensive monitoring system to track progress including a procurement reporting capability;
• Assisting in Establishing and making operational the complaints mechanism as described in the PLACED Procurement Manual;
• Assisting in Coordinating and responding to procurement queries, disputes, and complaints, including provision of guidance to the Project Team on contract management particularly in the case of under-performance;
• Assisting in Preparing procurement reports for Financial Monitoring Reports (FMRs) for the World Bank and other procurement reports required by the Senior Management;
Travels to Provinces
Require Travels to Provinces
a. Having a Bachelor Degree’s with 5 years working experience in the related field;
b. Sound knowledge and understanding of World Bank procurement guidelines and procedures;
c. Sound knowledge and understanding of the Government’s administrative systems as well as the Government’s clearance and approval procedures applicable to procurement;
d. Sound judgment and interpretative skill for dealing with procurement-related issues and documents including, specifically, (i) bidding documents (ii) bid evaluation documentation and procedures and (iii), contract documents;
e. Sound knowledge and understanding of procurement law and procurement rules and procedures and procurement clearance of the World Bank & public procurement in Afghanistan;
f. Effective communication, IT and interpersonal skills including (i) a full working knowledge of English (ii) fluency in one national language and (iii), the ability to interact and coordinate with PLACED Project Staff, contractors, Government officials, consultants and the World Bank staff.
Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12
Interested candidates should submit their applications, in writing, to the Placing Labor Abroad and Connecting to Employment Domestically (PLACED), Ministry of Labour and Social Affairs located in first Macroryan, Kabul, or e-mail their application (indicating in the subject line the VA number and the title of the post applied for) to: Mohammad Haroon Sherzai.
In the first instance, please send the following THREE things (all in English):
• Your curriculum vitae (including full contact details);
• A covering letter of no more than one page, telling us which role(s) you are applying for and why you are interested;
• One page explaining how you think procurement can improve the impact of the service being procured.
Please note that if you do not submit these three things as described, your application will NOT be considered.
The closing date for applications is midday on the 17 November 2018. Selection days will be conducted in English and will include a written test, an interview and a presentation.
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