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General Services Senior Officers

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About Afghanistan Business Management Company

Afghanistan Business Management Company (ABMC) is a registered and licensed company by the Ministry of Commerce and Industries of Afghanistan. The aim of this company is to provide professional assistance and facilities in managing the businesses of its clients in professional and profitable ways. Currently ABMC is headquartered in Kabul (15th street, Wazir Akbar Khan area) and will be expanding its operation across the country in the nearest future.

Job Summary

The General Services Senior Officer will provide a wide range of administrative support to the management of the department in logistics, procurement, transportation, maintenance and contracting issues.

Job Details

Date Posted: 30 Oct 2018 Reference: ABMC/VA-18-0007
Closing Date: 10 Nov 2018 Work Type: Full Time
Number of Vacancies: 2 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 2 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

1. Assist the management in arranging of various issues related to General Services department.
2. Develop and maintain a variety of reports related to GS Dept.
3. Collect and maintain data for financial, administrative and management reporting matters.
4. Assist in preparing outgoing correspondence, answering queries, record-keeping, reporting and other associated tasks.
5. Ensure proper maintenance of office files, contracts and records.
6. Take care of requests for flight tickets, hotel reservation, visa, stationery, supply/order and other necessary administrative documents in accordance with requirement of the office.
7. Provide logistical support for arranging meetings, gatherings, conferences or trainings.
8. Liaise with Finance Dept and other concerned authorities to determine procurement needs and appropriate delivery schedules.
9. Prepare, arrange and maintain rent agreements for the offices/branches.
10. Look after for timely payment of the rents, utility bills and other expenses related to offices/branches.
11. Obtain the required quotations/bids for goods/material to be purchased in accordance with the applicable policies and regulation of the organization.
12. Negotiate the prices and quality of the required items/materials with the vendors and contractors.
13. Co-ensure proper management and utilization of company’s transportation facility.
14. Regularly visit and supervise the maintenance tasks to effectively maintain the company’s premises, facilities, equipment and properties.
15. Look after proper cleanliness and hygiene of company’s kitchen, offices, washrooms and other areas.
16. Ensuring that all equipments are in top-performing condition for successful daily operation.
17. Timely and regular inspection of company’s properties and equipment.
18. Supervise and keeping log of the stock & archive of the organization.
19. Prepare purchase orders and other required forms required for the acquisition of goods/materials.
20. Oversee and ensure the accurate and timely preparation, review, processing and filling of variety of purchasing, maintenance, filing, contracts and service personnel work-schedule related documents.
21. Look after the security-related issues in consultation with security commander and guards.
22. Manage the filling, storage and security of GS files and documents.
23. Liaison with governmental offices, external parties and contractors/suppliers.
24. Other job-related tasks as assigned by the management.

Skills

• 2+ year experience in the field of administration or General Services.
• Good written/verbal skill in Afghan local languages as well as in English.
• Good computer literacy and typing skill in Dari & English.
• Ability to work effectively with subordinates and key coworkers, including department managers and contractors.
• Self-motivated, detail–oriented and ability to finish the assigned tasks on-time.
• Good negotiation and relationship management skills.
• Flexible in working hours who can cope with work pressure.
• Disciplined, professional and hard-worker.

Qualifications

• High School graduation, University degree will be preferred.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

High School, Administrative

Submission Guideline

Interested candidates, who matches the above criteria may send their applications along with their CV to the below mentioned email.
Please mention the Job Title at the subject line of your email.
Only shortlisted candidates will be invited for the interview.

Submission Email

jobs@abmc.af

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