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Procurement Officer

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About DACAAR

-DACAAR is a non governmental, humanitarian organization that supports sustainable development in Afghanistan through promoting the ability of local communities to decide upon and manage their own development process. The organisation employs around 900 staff of whom 05 are expatriates. Core thematic areas are: Water, Sanitation & Hygiene; Natural Resource Management; Small Scale Enterprise Development; Women’s Empowerment.

Job Summary

Complete understanding of DACAAR procurement manual & conducting procurement activities according to described policies/procedures.

Job Details

Date Posted: 31 Oct 2018 Reference: PS026/2018
Closing Date: 17 Nov 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Business Administration Open Ended: NO
Nationality: Afghan Salary Range: 495 to 495 USD
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

• Daily purchasing & preparing of his/her Daily Activity Plan in Procurement Database
• Preparing of his/her procurement documents & making expenses voucher (by using database) & getting approval of related Programs as per Authority Matrix Guide Line, after checking & verification by Procurement & Contracting Officer and Head of Logistics Unit.
• Surveying/collecting quotations & making analysis of prices for a final recommendation to Procurement & Contracting Officer and Head of Logistics Unit.
• Complete data entry of his/her purchased items to procurement database on regular basis.
• Inspection and checking of quality of purchased items before and after delivery to DACAAR warehouse and getting quality approval from the related section.
• Direct hand-hovering or delivery of his/her purchased items to warehouse/ store of DACAAR against proper receipt from the in-charge of store.
• Follow up of his/her expenses voucher & payment to suppliers in according with guide lines of Authority Matrix & final follow up & entry of payment voucher number to Procurement Database.
• Preparing/producing of Official RFQ, Comparative Table of Prices, Supply Orders
• Travel to any parts of the country for the purpose of inspection and procurement
• Ensuring that procurement is made based on Procurement Manual & Procedure
• Make sure all taxes are paid to the government as per the issued memo from the Director
• Assist Head of Logistics/Procurement staff in controlling and checking the specification, quantity, estimation cost, approval/signatory of PRFs before entry to database.
• Registration of contracts and suppliers in Procurement Database and follow up and
• Control of contracts.
• Planning RFQ and Tender procedures and making the draft of documents.
• Complete entry of new Purchase Order Requisitions to database and assigning ID number for each PRF before filing.
• Uploading and down loading of Procurement Tender Notices on DACAAR Website.
• To update procurement database on a daily basis and upload update list of procurement under process on groupware every Thursday.
• Any other responsibilities and tasks as required and decided by Procurement & Contracting Officer and Head of Logistics Unit

Travels to Provinces

Require Travels to Provinces

Skills

Other qualifications’ an advantage:
• Be able to write & speak fluent English
• Familiar with the current market
• Sufficient negotiation skills
• Having enough information about national procurement law.

Qualifications

Education/ Qualification and Employment Benefits
Education: Bachelor degree in Business Administration (BBA) is required, Master degree is preferred.
Experience: At least 3 years of experience in procurement is required.

Other qualifications’ an advantage:
• Be able to write & speak fluent English
• Familiar with the current market
• Sufficient negotiation skills
• Having enough information about national procurement law.
Languages: English, Pashto and Dari is required.

Employment benefits:
• Good training opportunities to enhance employees’ skills
• Severance pay: one month salary per year of service
• Eid bonus (after completion of three months service)
• 24 days of paid annual leave per year
• 10 days of paid sick leave per year
• 2 days weekend
• 30 days of paid Hajj leave (after the completion of one year service)
• 90 days of paid maternity leave for female employees(after the completion of three months service)
• 5 days of paid paternity leave for male employees(after the completion of three months service)
• 15 days of public holidays per year
• Transportation Allowance AFN (1500)/month)
• Free Lunch

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Procedure for submission of applications:


Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to mentioned email address or a Hard copy to HR Department in DACAAR main office Kabul.
Important Note:
• Applications without DACAAR Job Application Form will not be considered.
• DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, acbar website www.acbar.org/; jobs.af website www.jobs.af / and DACAAR Main Office kabul.
• Only Short-listed candidates will be contacted and called for the written test/ interview.
• The salary would be paid in AFN according to the actual exchange rate.

DACAAR is an equal opportunity employer. We welcome applications from all sections of the society. While all applicants will be strictly assessed on their individual merit, qualified women, people with disabilities and members of minority communities are especially encouraged to apply.
Kabul Office Address:
DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan
Postal address: Central P.O. Box 208, Kabul, Afghanistan
Phone: (+93) 0202230752/ (+93) 0202230753
Web site: www.dacaar.org

Submission Email

jobs@dacaar.org

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