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Administrative Manager

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About Khaiber Fuel Logistic Service Company

Khyber Fuel Logistics Services Company is committed for providing quality, Khyber Fuel Logistics Services Company is also providing dry cargo services to multiple military bases in Afghanistan and also transportation from Pakistan in accomplishing its mission, Khyber Fuel: Assures secure storage of the oil.
Provides a high standard of storage tank assets.
Provides a high standard of preventive and curative methods to avoid any loss of product and prevent work-related injuries and illness.
Provides safe and healthy working conditions for its employees and subcontractors.
Ensures employees readiness for duty by providing them with all necessary education, training and support.
With our own staff of more than 1000 employees, including management, office staff, yard and drivers, we have the infrastructure and logistical capabilities necessary to develop storage strategies according to geographic, political, military and other specifications. We are also proficient at generating quick-response contingency plans for unforeseen and/or emergency situations.

Job Summary

Assist the Executive Director in his correspondence (writing emails and letters, initiate phone calls, tracking lobbying efforts), calendars (maintenance and scheduling), and logistical details (travel, expenses, staff perks);

Job Details

Date Posted: 04 Dec 2018 Reference: 001
Closing Date: 15 Dec 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Long-term Years of Experience: 7 Year(s)
Contract Duration: 1 Year(s) & 3 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Administrative Tasks:
The Administrative Manager will be responsible for undertaking the following tasks and responsibilities in a professional manner:
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Develop, review and implement administrative policies with the help of departmental heads and top management, and ensure operations adhere to policies and regulations..
Create and revise systems and procedures by analyzing operating practices, record keeping, forms control, office layout, and budgetary requirements.
Prepare and implement monthly, quarterly and annual budget for the support division department.
Develop and maintain office order register and other needed documents in this regard.
Responsible for liaising with government entities to process custom clearances, license updating processing, visa application process for local staff for foreign trips and visa process for inviting the foreign visitors.
Develop inventory management system and maintain inventory levels and manage inventories as per internal policies.
Perform general administrative duties, responding to emails, ordering stationery, maintenance of equipment, etc. as required.
Manage agendas/travel arrangements/appointments etc. of senior management.
Facilitate clearance of travel claims generated based on business trips inside and outside the country.
Manage the logistics and transportation dept. including vehicles and maintain log books for controlling purposes. And manage expenses in relation to fuel, oil and repair.
Drafting contracts when required and keep in proper record.
Organize events or meetings as required.
Support the efforts, products, and/or processes of the leadership team.
Other duties may assign by management.

Travels to Provinces

Require Travels to Provinces

Skills

• Strong interpersonal and communication skills and the ability to work effectively and hardly
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyze and solve problems.
• Ability to plan, develop, and coordinate multiple tasks.
• Skill in organizing resources and establishing priorities.
• Conflict resolution and/or mediation skills.
• Demonstrated ability to maintain confidentiality.
• Word processing and/or data entry skills.
• Knowledge of office management principles and procedures.
• Full knowledge of Government principles and procedures.
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
• Ability to foster a cooperative work environment.
• Knowledge of general accounting principles.
• Knowledge of human resources administration principles and practices.
• Effective verbal and written communication skills.
• Knowledge of administrative policies and procedures as applied to government and donor.
• Complete computer skills
• Full English language skills in (reading, writing, and speaking).

Qualifications

• Bachelor’s Degree Preferred;
• Advanced knowledge of English writing and speaking;
• Computer skills (Microsoft Office, Windows, Internet);
• 5~8 years experience in Administrative field and Government Offices

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Administrative

Submission Guideline

Khaiber Fuel Logistics Services Company
Address: Share Naw, Charahi Ansari, Stree # 2nd, Kabul Afghanistan
Please note that application received after the closing date will not be considered.Only short list candidates whose application responds to the above criteria will be contacted for interview.
Subject line must be :(Administrative Manager-KFLS)or your application may be not received

Submission Email

hr@khyberfuel.com

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