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Inventory/Stock Assistant

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About National Democratic Institute for International Affairs

National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizens participation, openness and accountability in government.

Job Summary

Under overall direct supervision of HR/Administration Officer the staffer will ensure the integrity of inventory and assets management. Further, as per the policy and procedures he/she will put in place mechanisms to manage consumable items and inventory: receiving, issuing, returning, disposal and inspections of NDI consumable items and fixed asset and performs relevant duties assigned from time to time by supervisor.

Job Details

Date Posted: 04 Dec 2018 Reference: NDI/KBL/023/18
Closing Date: 13 Dec 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

• Prepare PR for purchasing office supplies, household items, stationary and other consumable items;
• Receiving the consumable items after being inspected by the Admin/Finance department, through proper documentation and ensure both quality and quantity;
• Ensure all the items are received through proper documentation i.e. delivery report form, goods received note in coordination with procurement unit;
• Maintain records and databases containing information regarding items type and description (Stock Ledger);
• Perform periodically monitoring and physical check for the various consumable and fixed asset as required;
• Maintain record of the assets accounting cycle i.e. receiving, distributing, movement and disposal;
• Maintain proper spacing and storing of the consumables items with standard set of order;
• Provide assistance in receiving and distributing stock equipment;
• Responsible to distribute the expendables items upon the receipt of already filled and approved request form;
• Keep a clean and safe environment for the stored items and perform Inventory control on regular basis;
• Ensure accuracy of all inventories is placed all the time;
• Weekly and monthly update report of inventory to his/her supervisor;
• Report any discrepancy and illegal issues to his/her supervisor;
• Assist HR/Administration Officer in conducting inventory physical count;
• Providing administrative assistance to Admin/Finance team;
• Providing assistance in preparing training packages;

Skills

• Good interpersonal, organizational and communications skills.
• Maintaining confidentiality of work related information and materials.
• Establishing and maintaining effective working relationships ability to work under pressure in a team-oriented environment and meet deadline.

Qualifications

• Bachelor's degree with 3 years related experience or 5 years working experience.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree,

Submission Guideline

National Democratic Institute for International Affairs (NDI), Kabul - Afghanistan
Web: www.ndi.org

Interested applicants should send a one page cover letter and CV to the given email - no later than 04:00 PM, December 13, 2018.
National Democratic Institute is an equal opportunity employer. Female applicants are encouraged to apply
Subject line must be "Inventory/Stock Assistant - NDI/KBL/023/18" or your application might not be considered.
Please send your cover letter and CV in one MS. Word or PDF format.
Only short listed candidates will be called for an written test/interview.

Submission Email

arecruitment@ndi.org

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