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Financial Reporting Coordinator

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About Afghanaid

Afghanaid is a British-registered international NGO, which has worked in Afghanistan for over 30 years. We assist community-driven processes that address the rights and fundamental needs of people in some of the most remote areas of Afghanistan, providing basic services, supporting development of rural livelihoods and responding to humanitarian emergencies. We are headquartered in Kabul, and operate 20 provincial and district offices across Badakhshan (north-eastern region), Samangan (northern region) and Ghor (western region), as well as a Marketing and Fundraising office in London. We employ around 160 personnel, 97% of whom are Afghans.

Job Summary

Under the supervision and guidance of the Senior Financial Analyst, the role will support the annual or quarterly budgeting & forecasting and monthly financial reporting & analysis processes including the preparation of budgets and forecast. The Financial Analyst will work with budget holders to review financial reports and how they impact project and operational plans; projected expenditure rates and budget balances as well as implement corrective actions plans. The Financial Analyst will examine individual line items and how they relate to the overall programmatic and/or departmental work plans.

Job Details

Date Posted: 05 Dec 2018 Reference: VA-2018-88
Closing Date: 22 Dec 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Female
Functional Area: Account/Finance Open Ended: NO
Nationality: Salary Range: As per company salary scale
Contract Type: Fixed-term Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 12 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Check and verify forms and vouchers to ensure that they are properly completed; the required supporting documents are attached; all donor, organisational and statutory requirements are complied with and that they are duly approved in line with the approval authority limits in place.
2. Ensure that expenditure is coded and captured correctly in the accounting system in terms of amounts, budget codes/lines, general ledger codes, project codes as well as any other analysis codes as may be applicable.
3. Ensure a fair and equitable charging of common/shared costs among projects based on cost allocation methodologies in line with Afghanaid and donor policies.
4. Assist Programme Managers and Programme Development & Resource Mobilisation (PDRM) personnel in the development of operational budgets and forecasts using detailed projections, analysis of expenditure, historical cost information, planned actions and available funds.
5. Maintain tools/templates for donor reporting purposes and ensure timely preparation of complete and accurate donor financial reports which are in line with donor reporting guidelines.
6. Provide budget holders with complete, timely, accurate and reliable financial information which includes standard financial reports as well as accompanying notes/analysis.
7. Provide analysis and financial commentary on key financial indicators such as spend/burn rates, budget vs actual variances, cash balances and match funding; in order to help assure Afghanaid that we are tracking financial obligations to our donors and implementing partners and that we are compliant with donor terms and conditions.
8. Participate in periodic financial review meetings with Programme Managers to discuss the monthly financial reports as well as establish and monitor follow-up action plans with them.
9. Prepare ad hoc reporting requirements as per organisational needs as well as prepare and analyse the management reports.
10. Prepare labour cost distribution workings including time sheet data or level of effort, salary and leave calculations and upload the same in the financial management system.
11. Prepare payroll schedules for payment execution.
12. Assist with the preparation of journal entries.

Undertake any other duties as and when required by the line manager and/or overview manager.

Qualifications

Education/ Training

Bachelor’s degree in finance, business or related discipline and/or studying towards a professional accounting qualification.

Work Experience

More than 3 years of professional experience in finance/accounting with strong emphasis on financial planning, reporting and analysis.

Professional Skills, Competencies, Values and Attitudes

Afghanaid seeks a responsible and dependable finance & operations team leader with strong initiative, judgment and adaptability as well as excellent skills in communication, organisational, interpersonal relations, decision-making, financial management and reporting.

Specifically, the holder of this position should also demonstrate the following:

a. Proficiency in computer software including Accounting Packages, MS Office etc.
b. Advanced MS Excel knowledge and ability to slice and dice numbers using excel functions such as pivot tables/charts.
c. Working knowledge of budget development, monitoring & control as well as financial reporting and analysis.
d. Knowledge of generally accepted financial accounting, budgeting and control practices coupled with multi-funded budget development and general ledger skills.
e. Advanced knowledge of internal controls and donor rules and regulations
f. Ability to deal with difficult, often challenging work situations.
g. Behavioural role model for peers and fellow team members.
h. Competent to work with significant levels of autonomy and able to meet tight deadlines.
i. A results-oriented approach to delivering work priorities in personal workload,
j. Creative and innovative in conceptual and analytical thinking
k. Sensitivity to gender issues.
l. Fluent in Dari, Pashto and English (written and oral).
m. Personal integrity, sense of humour, intuitive and self-motivation
n. Knowledge of personal strengths and weaknesses, active listener

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Account/Finance

Submission Guideline

Please email a covering letter of application and your CV including the job title and your name in the subject line by Dec 12, 2018 Your covering letter should be no more than 2 standard A4 pages in length and explain how you meet the position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates.

Submission Email

vacancies@afghanaid.org.uk

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