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Resource Management Advisor

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About Ministry of Agriculture Irrigation and livestock (MAIL)

The Ministry of Agriculture, Irrigation and Livestock is a key ministry of the Islamic Republic of Afghanistan that aims to develop the agriculture, irrigation and livestock of the rural and urban communities.
The Ministry is expected to lay the foundations for a long-term strengthening of local agriculture, to promote governance, to rebuild social capital and leadership within villages and neighborhoods, and to provide assistance for rehabilitation and development to communities

Job Summary

Function Purpose
In close consultation with and under the supervision of the Director of General Directorate of Planning-MAIL, the incumbent will be responsible to lead, manage and support the directorate in raising funds for Ministry of Agriculture, Irrigation and Livestock; to ensure quality and consistency in information on institutional and corporate donors; to collate and present data in easily understandable and agreed formats

Job Details

Date Posted: 05 Jan 2019 Reference: mail-ta-55
Closing Date: 20 Jan 2019 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Agriculture Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Service Contract Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Funding & Grant Management
• Map and research the donors (Institutional and Corporate). Maintain a list of potential donors; and their specific funding preferences and deadlines for proposal submission; track progress of proposals, submission dates, amounts, etc. as per standard templates
• In close communication with Director of General Directorate of Planning-MAIL, develops networks and partnerships with national/regional/international institutions in Afghanistan and spearhead donor collaboration, fund raising and project development within the country.
• Keeps abreast of the trends within the donor environment in the country and Internationally;
• Undertakes diversified fundraising initiatives to strengthen funding and sustainability
• Coordinate the production of good quality funding proposals and responds to call for proposals
• Ensures that effective grant management systems are in place and are consistent with the overall MAIL fund seeking and management policy and promote their application
• Be aware of all donors’ conditionality in the Area Program and monitor adherence to donors’ conditionality
• Ensure all appropriate donor formats are readily available;
• Develop proposals, concept papers and budgets;

2. Program Development and Management
• Coordinates the Area Program participatory annual planning and budgeting as per organizational guidelines
• Promotes a participatory approach in programming work and create space in the structure for staff participation and involvement in decision making
• Oversees and coordinate the program portfolio to ensure the highest level of project quality and accountability, while fostering continuity through building local capacity and developing innovative program interventions.
• Provide continuous monitoring and support to the existing projects, coordinates program reviews, evaluations, and follows up implementation of evaluation findings in close collaboration with the MAIL’s management team/s
• Coordinates the production of timely quality program reports in line with donor requirements

3. Coordination:
a. Internal Coordination

• Coordinate with teams on planning, development and sharing of information;
• Grant /Donor Reporting process adherence – coordination and submission;
• Tracking and ensuring reporting schedules are adhered to;
• Preparing and sharing MIS on Corporate and Institutional Partnerships;
• Leads organizing for different events such as management meetings, inception workshops lesson learnt workshops and other relevant forums;
• Participates in all coordination meetings and forums stated above and contribute goods inputs

b. External coordination:
• Coordinate and facilitate initial meetings, send introductory emails to prospective donors.
• Facilitates donor visits, donor meetings, round table discussions and evaluations as necessary
• Comply with all relevant MAIL policies and procedures
• Participates in all coordination meetings and forums stated above and contribute goods inputs

4. Reporting & Documentation
• Reviews all the project reports including quarterly, annual and end of the project reports and ensures that the project reports are in line with the communication policy and requirement of the project donor and submitted to the relevant entities timely
• Ensures compliance with reporting deadlines and guidelines
• Ensures all the required data are documented on time

Travels to Provinces

Require Travels to Provinces

Skills

• Conceptually clear and analytical
• Fluency in written and spoken English and Excel
• Ability to produce clear and timely written communications in the form of reports
• Good negotiation, communication and interpersonal skills and ability to work as part of a team
• Willing and able to adapt priorities in order to respond to changing demands
• Good administration skills and ability to multi-task
• Commitment to and understanding of MAIL’s aims, values and principles

Qualifications

• Graduate in the field of Management, Commerce and related streams
• At least 5-8 years of work experience
• IT skills: knowledge and experience of MS Office packages (Word, Excel and PowerPoint)

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

•Qualified applicants are required to send in a soft copy of his/her CV a long with Cover Letter to the Human Resource Directorate of Ministry of Agriculture, Irrigation and Livestock (MAIL), at email address:
Note: No application will be taken into consideration without having a cover letter showing the position title and vacancy number. Only selected candidates will be called for interviews.
The Ministry of Agriculture, Irrigation and Livestock (MAIL) is an equal opportunity employer, which encourages male and female candidates to apply for vacant positions

Submission Email

Hrcontracts.hrd@gmail.com

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