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Project Management Assistant FSN-08 (Multiple Vacancies)

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About USAID/Afghanistan

SOLICITATION NUMBER: 72030619R10013
ISSUANCE DATE: January 09, 2019
CLOSING DATE/TIME:January 23, 2019 (4:30 PM, Kabul Time)

SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) – Project Management Assistant FSN-08 (Multiple Vacancies)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to KblAIDHR@usaid.gov.


Sincerely,


Executive Officer

Job Summary

Female candidates are strongly encouraged to apply

I. GENERAL INFORMATION

1. SOLICITATION NO: 72030619R10013

2. ISSUANCE DATE: January 09, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 23, 2019 no later than 4:30 pm Kabul time.

4. POSITION TITLE: Project Management Assistant - (Multiple Vacancies)

5. MARKET VALUE: Equivalent to FSN-08 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: The period of performance is one year, with the possibility of extensions up to a total of five years, subject to availability of funds, satisfactory job performance and need for continued service.

7. PLACE OF PERFORMANCE: Kabul, Afghanistan.

8. SECURITY LEVEL REQUIRED: As an employment precondition, the successful applicant is required to obtain U.S Embassy Afghanistan RSO Security Clearance.

9. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The Office of Democracy and Governance (ODG) has four Technical Teams: Governance; Rule of Law and Anti-Corruption; Justice; Elections and Political Parties; and Civil Society and Media. The incumbent will be assigned to one of the Technical Teams and work under the supervision of the Office Director/Deputy Directors and/or respective Technical Team Leader. The incumbent is responsible for providing administrative and technical support in the management of ODG assistance programs under the guidance of the respective Contracting/Agreement Officer (C/AOR).

The incumbent is responsible for tracking and reporting on assigned democracy and governance program activities executed by ODG’s Technical Team(s). The incumbent participates activelys in the planning and preparing new undertakings that engage and integrate USAID cross-cutting development priorities in ODG programs. In addition, the incumbent maintains and updates USAID’s program information systems as pertains to ODG activities, prepares necessary program implementation documents, and assists ODG staff in all phases of democracy and governance program planning, implementation, and evaluation processes and functions.

Job Details

Date Posted: 09 Jan 2019 Reference: 72030619R10013
Closing Date: 23 Jan 2019 Work Type: Full Time
Number of Vacancies: 2 Gender: Any
Functional Area: Programme Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

2. Statement of Duties to be Performed

a. Program/Project Design and Management:

The incumbent provides administrative and technical support to designated ODG activity managers and respective Contracting/Agreement Office Representative (C/AOR) in managing USAID development programs in Afghanistan in the following areas: Governance; Rule of Law and Anti-Corruption; Justice; Election and Political Parties; and Civil Society and Media. Under guidance from cognizant technical officers, the incumbent prepares standard USAID program management documents, correspondence, procurement documents, and maintains ODG program files. Responsibilities include: working in conjunction with the Mission’s Office of Program and Project Development (OPPD) to define and measure project progress against established goals and to report such observations; identifying existing and potential problem areas that may limit progress and suggest solutions. On his/her own initiative the incumbent will conduct inquiries into the effectiveness of project operations such as availability of materials, transportation, and payment of a project’s work force. Duties also include: making unofficial reports to supervisors and keep those supervisors informed of day-to-day project status; and drafts, or coordinates the drafting and preparation of periodic reports.

Assistants at this level may manage small projects, of a non-critical nature, independently. Monitors project progress by review of periodic written reports from implementing partners and conducting site visits. The incumbent will: identify problems encountered and initiate necessary action to resolve these problems; drafts required project documentation and periodic reports; and be prepared to make oral and written presentations on the project’s status to interested parties.

b. Supporting Mission Strategy:

As assigned by the Technical Team Lead and after receiving necessary training from USAID, the incumbent assists in reviewing Mission activities for compliance with U.S. Laws, USAID regulations and policies, international laws and bilateral international agreements between USG and Government of Republic of Afghanistan (GIRoA). The incumbent contributes to the drafting of performance reviews and other required reports as assigned. Within ODG, the incumbent participates in strategy and program reviews and comments on other activity managers’ project documents as requested. The incumbent assists in drafting technical justifications for new activities and/or for changes to ongoing activities and programs. Coordinates with other Mission teams when their programs intersects with democracy and governance assistance objectives and provides input on Democracy and Governance (DG) issues as necessary.

c. Country Analysis and Program Reporting:

The incumbent supports senior development professionals (including U.S., Third Country National {TCN} and Cooperating Country National {CCN}) by performing variety of research, analytical and reporting functions across the full range of development assistance competencies. Draws on host-country and original source material to provide analysis and reports on general trends of democracy assistance activities in Afghanistan, and provides reporting in the specific area of responsibility of the Technical Team to which assigned. Participates in the drafting of annual and semi-annual performance reviews, Notifications to Congress, briefing memoranda and other required reports, as assigned. In coordination with implementing partner representatives and other knowledgeable/interested parties, prepares briefing materials for U.S. and host nation officials on the state of democracy development in Afghanistan, needed reforms and counterpart actions, constraints to progress, and other related issues.

d. Administrative support:

The incumbent supports the Office Director and Deputy Directors in the management and monitoring of the overall ODG portfolio. The incumbent assists in developing various reports, responds to inquiries, and coordinates meetings and visits with counterparts and other donors as required. Also serves as interpreter of high level visitors to project sites and other duties assigned by the ODG leadership.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

Under the overall direction of the Democracy and Governance Office Director, or his/her designee, plans and carries out day-to-day support activities required managing and overseeing effectively specified programs with a high degree of independence. The incumbent is expected to resolve most problems and execute assignments with supervision limited primarily to the review of end product results. Assigned duties demand innovative thinking, sound judgment, personal initiative, and the ability to assume increasing responsibility and authority. Meets regularly with supervisor to discuss office/team policies, priorities, program objectives and related activities.
     
4. Supervisory Controls

None.

10. AREA OF CONSIDERATION:

Cooperating Country Nationals (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC is preferred over a TCNPSC in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy.”

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

12. POINT OF CONTACT:

Any questions about this solicitation may be directed to: KblAIDHR@usaid.gov. Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Skills

e. Skills and Abilities: The incumbent must have the ability to: organize analyze and evaluate a variety of data and to present it in concise written and oral form; under limited supervision be able to assist in planning, developing, managing and evaluating important programs and projects; and furnish information and perspective in assigned areas with detachment and objectivity. The incumbent must be able to interact effectively with implementing partners, Afghan government counterparts and with key interlocutors in the non-governmental arena. Must be able to accurately record and convey information from these parties to USAID officials. Ability to function as part of a team and excellent computer skills (Microsoft Office Package) are required.

Qualifications

a. Education: Completion of two (2) years diploma education in business administration, management, economics, international development, social studies, liberal arts or other related fields is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: A minimum of three (3) years of progressively responsible work experience in the fields of administration and/or management support with a development entity involved in programming design, management and implementation is required. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level IV (Good working knowledge) speaking/reading of English language and Level IV (Good working knowledge) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested).

d. Knowledge: A thorough knowledge and understanding of the Afghan government, its institutions and practices. Understanding of the current political situation is necessary. Contact with appropriate government officials is desirable. This must be complemented by subject knowledge of 1) the country’s economic, political, and cultural characteristics, and 2) the social problems, resources, and development prospects/priorities for Afghanistan. Must have knowledge, or the potential to acquire such knowledge of United States Government (USG) legislation relating to development assistance, USAID programming policies, regulations, procedures and documentation; and of the objectives, methodology, and status of the program and projects to which assigned.

III. EVALUATION AND SELECTION FACTORS

• Work Experience 50 points
• Knowledge 30 points
• Skills and Abilities 20 points
Maximum Points: 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Diploma, Business Administration

Submission Guideline

IV. PRESENTING AN OFFER

13. Applicants are requested to submit a complete application package which must include all required documents (provided below) with a Subject line or offer submission: Project Management Assistant FSN-08 (72030619R10013).

Offers must be received by the closing date and time specified in Section I, item 3

REQUIRED DOCUMENTS:

a. Cover memo/email text that outlines how your qualifications and experience meet the selection criteria.
b. Updated and signed version of Application for Employment as a Locally Employed Staff (DS-174) https://af.usembassy.gov/wp-content/uploads/sites/268/Form_DS-174.doc (A copy of the DS-174 form can also be downloaded from ACBAR.org under this link http://www.acbar.org/applicationform. Applicants who are accessing this solicitation through jobs.af can download directly from the website) AND
c. A current resume or curriculum vitae.
IN ORDER TO HAVE YOUR APPLICATION CONSIDERED, YOU MUST SUBMIT ALL THREE (3) REQUIRED DOCUMENTS. IF YOU OMIT ANY OF THE REQUIRED DOCUMENTS, COVER PAGE, CV OR UPDATED AND SIGNED DS-174 FORM, YOUR APPLICATION WILL NOT BE CONSIDERED.
Note:
 Only short-listed candidates will be notified.
 This vacancy is open only to Afghan Nationals.
 Applications with unsigned/old DS-174 form will not be considered.
 Applications with insufficient, incomplete and inconsistent information to make a determination will not be considered.
 No in-person appointments or telephone calls will be entertained.
 Applications submitted as .RAR file will not be accepted by the system
 Candidates who are applying for this position must fully meet the education requirement (graduated and degree and/or diploma already received) as specified. At the time of applications, candidates must also meet in full the experience requirement. There is no exception for these requirements.
 Short-listed candidates will be requested to provide educational documents such as degrees, diplomas, certificates and other pertinent documents as needed. Failure to provide the required documentation will result the rejection of their application from further consideration.
 The Agency retains the full right to cancel or amend the solicitation and associated actions.
 Offers must be received by the closing date and time specified in Section I, item 3.
 To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

1. Pre-employment Medical History and Examination Form
2. U.S Embassy Kabul Security Certification Request
3. Appointment Affidavits Standard Form 61

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS and ALLOWANCES:

a. 25% Unique Conditions of Work Allowance (UCWA)
b. Defined Contribution Plan (DCF) 12% of the base salary
c. Transport Shuttle Service to Female Staff Only
d. Premium Pay
e. Leave Benefits
f. Medical Benefits
g. Death and Disability Benefits
h. Retirement and other end of service benefits
i. Travel and TDY Benefits

VII. TAXES

Local Employee Staff (CCN) is responsible for paying local income taxes. The U.S Mission does not withhold year end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCNPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad, “including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct.-By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.-See https://www.oge.gov/web/oge.nsf/OGE Regulations.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Submission Email

AFPAKjobs@usaid.gov

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